Beginning with the FY2004 reporting, the NCAA requires your EADA-related data to be submitted via an online application. We have provided the Excel-based version as a supplemental tool to assist in the collection of data. As always, the NCAA will maintain its policy of not releasing information submitted by individual institutions; only the aggregate results by NCAA division will be released.
NCAA:
NOTE: The FY2007 Reporting was made available September 5, 2007 (an e-mail was sent to last year's primary contact and the current AD and CEO found in the membership services database).
A few changes to note for the FY2007 reporting:
CFO name and e-mail address fields are required fields in the Org Info page's Institutional Contact section.
A new button has been added (Run Data Review) to allow you to run the same edits on the data that are done during the "Submit for CEO Review" process (without having to actually send the data to the CEO yet . . .as a preliminary check).
The "Intermediate Review" button was renamed "Email Data for Peer Review" (allowing you to e-mail a link to the data in read-only mode for a peer?s review prior to using the "Submit for CEO Review" button).
The Athletic Student Aid edit was relaxed for the "Expenses Not Related to Specific Teams" row (intended to report aid given to non-athletes). It is permissible to report only dollars in the Expenses Not Related to Specific Teams row as long as you have reported non-zero entries for Equivalencies, Number of Students, and Dollars (all 3 required) for at least one sport.
An improved definition for Athletics Participation (Table 1) is now displayed:
Athletics Participation. A participant is a student-athlete who, as of the day of a varsity team's first scheduled contest in the traditional season: (a) is listed as a team member; (b) practices with the varsity team and receives coaching from one or more varsity coaches; or (c) receives athletically-related student aid.
Any student who satisfies one or more of the criteria above is a participant, including a student on a team the institution designates or defines as junior varsity, freshman, or novice, or a student who does not play in a scheduled contest, whether for medical reasons or to preserve eligibility (i.e., a redshirt).
Student-athletes who participate in more than one sport should be counted in each sport. Male practice players are NOT to be included as participants in this table.
After the "Submit for CEO Review" button is clicked, you were locked out of any data changes (we displayed the Print Menu only). Because of some difficulties in getting the CEO the link via e-mail (either typos or the CEO being out of the office for extended periods of time), we have now displayed the Institutional Contact fields and the "Submit for CEO Review" button below the Print Menu so subsequent corrections to the e-mail fields and reattempts of the "Submit for CEO Review" process can be done without involvement of the NCAA staff.
Question 8 in the Capital Expenditure Survey asking you to identify how any surplus is allocated or deficit is funded is now "sign specific" (surpluses need to be positive amounts and deficits need to be negative amounts).
REMEMBER - There are links to FY2004, FY2005, and FY2006 submissions in the Print Menu.
Intercollegiate Athletics Financial Reporting Webcast
As presented by the NCAA and NACUBO Tuesday, September 27, 2005.
[Note: you must disable pop-up blocker or add desktop.ilearning.com to your allowed sites in order to view the webcast, which will open in a separate window.]
Schedule/Key Dates for FY2006 reporting:
What | Item | Presented To | Deadline |
EADA Reporting: The Department of Education requires that institutions submit annually information related to equity in athletics. The information must be made available to the public as well as submitted to the Department of Education. | Public Disclosure | General Public | October 15, 2007 |
NCAA Revenues and Expenses Reporting: The NCAA requires that institutions submit revenues and expenses information for their athletic department as well as other general information online annually. This report is to be reviewed by the Chief Executive Officer of the institution prior to submitting electronically to the NCAA. | NCAA Revenues and Expenses | NCAA | January 15, 2008 |
Agreed-Upon Procedures Reporting: The NCAA requires institutions to have an independent public accountant review their revenues and expenses according to the NCAA Agreed-Upon Procedures Guidelines. The report issued by the independent accountant is to be submitted to the Chief Executive Officer of the institution. | Agreed-Upon Procedures Report | Institution's CEO | January 15, 2008 |
NEED HELP? For specific help with the NCAA system related to these topics:
TOPIC | CONTACT | TITLE | |
Username/Password to the NCAA/EADA Financial Reporting System | NCAA Financial Reporting Help | Monitored by several NCAA representatives | |
Technical/functionality issues with the system | Scott Seymour | Business Systems Administrator | |
Agreed-Upon Procedures | Joyce Collins | Director of Accounting | |
NCAA/EADA reporting requirements | Maria DeJulio | NCAA Research Contractor | |
Reporting definitions (revenue/expense categories) | Joyce Collins Maria DeJulio | Director of Accounting NCAA Research Contractor | jcollins@ncaa.org |
Miscellaneous questions | NCAA Financial Reporting Help | Monitored by several NCAA representatives | |
Enhancement Request/Comment | NCAA Financial Reporting Help | Monitored by several NCAA representatives |
U.S. Department of Education:
The data collected in the NCAA/EADA Financial Reporting System offers output reports that are formatted for input to the U.S. Department of Education's web site by October 30. To enter their site, follow this link: http://surveys.ope.ed.gov/athletics/
The Department of Education offers forgotten username and password assistance for its site. The NCAA does not have the ability to assist with login requests related to the Department of Education site.
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