MINUTES OF THE

National Collegiate Athletic Association

Executive Committee

NCAA National Office August 10, 2001

Indianapolis, Indiana

Participants:

Donald Beggs, Wichita State University

Carol A. Cartwright, Kent State University
John T. Casteen III, University of Virginia

Patricia Cormier, Longwood College

Thomas B. Courtice, Ohio Wesleyan University
Leroy Davis, South Carolina State University

Ronald Eaglin, Morehead State University
David B. Frohnmayer, University of Oregon
Milton A. Gordon, California State University, Fullerton
Carol Harter, University of Nevada, Las Vegas
Jerry Hughes, Central Missouri State University
William E. Kirwan, Ohio State University
Bette Landman, Arcadia University
Bob Lawless, University of Tulsa
Joy Reighn, Rowan University
Bridget Belgiovine, NCAA, recording secretary
Cedric W. Dempsey, NCAA
James L. Isch, NCAA

Daniel Boggan, NCAA senior vice-president; Gary Brown, The NCAA News; Elsa Cole, NCAA general counsel; Danita Edwards NCAA vice-president for public affairs; Keith Martin, NCAA director of finance and business operations; Tom Jernstedt, NCAA senior vice-president; Wallace Renfro, NCAA director of public relations; Judith Sweet, NCAA vice-president for championships; David Berst, Daniel Dutcher and Mike Racy, NCAA chiefs of staff; and Jan Brown and Robin Green, NCAA assistant chiefs of staff; also attended the meeting.

Bernard W. Franklin, Virginia Union University; Charles S. Harris, Mid-Eastern Athletic Conference; Robert E. Hemenway, University of Kansas; and Linwood H. Rose, James Madison University; were unable to attend.

[Note: While certain items in the Executive Committee's agenda were acted upon by the Committee at various times throughout the meeting, all final actions with a given topic are combined in these minutes for convenience of reference. Also, these minutes reflect only actions (formal votes or “sense of meeting”), in accordance with the established policy governing minutes of all NCAA entities. The only discussion included is that ordered by the chair or a member of the group.]

The meeting was called to order at 8 a.m. by the chair, President Lawless. All members were present as noted above.

1.	Welcome and announcements. President Lawless welcomed new members, Presidents Beggs and Eaglin.
2.	Approval of previous minutes.
	It was VOTED
	“That the Executive Committee minutes of the April 27, 2001, meeting and July 3, 2001, conference call be approved as distributed.”
3.	Reports of Division I Board of Directors and Division II and III Presidents Councils. The Committee received the reports from the Division I Board of Directors and Divisions II and III Presidents Councils.
	a.	Division I Board of Directors.
		(1)		Established a task force to develop strategic initiatives and direction for Division I. A status report is expected at its November 2001, meeting.
		(2)		Appointed Nancy L. Zimpher, University of Wisconsin, to the Executive Committee Subcommittee on Gender and Diversity.
		(3)		Discussed Division I amateurism.
	b.	Division II Presidents Council.
		(1)		Approved the division's budget for 2001-2002, which included $2.2 million of new initiatives plus a contribution to support NCAA overhead costs.
		(2)		Requests a waiver of the penalty requirements in NCAA Bylaw 18.4.1.5.1 to conduct a Division II baseball drug-testing pilot study.
		(3)		Welcomed Irvin D. Reid, president, Wayne State University, as a new member.
		(4)		Approved sponsorship of 38 legislative proposals for the 2002 Convention which included nine proposals to deregulate Bylaw 17 and nine to enhance Division II membership requirements.
		(5)		Expressed concern about the 2001 Knight Commission Report. Specific concerns included a lack of Division II representation resulting in a report which lacks a broad picture of intercollegiate athletics.
	c.	Division III Presidents Council.
		(1)		Supports the recommendation by the Executive Committee Budget Committee to internally fund the Resource Exchange Center during 2001-02 at a cost of $65,000.
		(2)		Approved sponsorship of legislative proposals for the 2002 Convention to significantly enhance membership requirements for provisional members, effective with the termination of the current membership moratorium.
		(3)		Approved the 2001-02 Division III budget of $12,580,780.
		(4)		Approved sponsorship of the Division III amateurism legislative deregulation package for the 2002 Convention. It was noted that the package does not include “pay for play.”
	It was VOTED
	“To grant a waiver of Bylaw 18.4.1.5.1 to permit Division II to conduct a pilot drug-testing study in the sport of baseball.”
4.	Subcommittee on Gender and Diversity Issues report. The Committee:
	a.	Received a report on the status of the Association's diversity audit.
	b.	Received a report on the subcommittee's position regarding the Confederate battle flag.
	c.	Endorsed the appointments of Nancy L. Zimpher, University of Wisconsin, Milwaukee (Division I), and Muriel Howard, State University College at Buffalo (Division III).
	It was VOTED
		(1) “To establish a two-year moratorium, effective immediately, on awarding any new NCAA-sponsored, predetermined championships or other events in South Carolina. While the moratorium is in place for 2001-02 and 2002-03, no new NCAA predetermined championships will be awarded in South Carolina. The moratorium will impact championships competition conducted during 2001-02 and 2002-03 and possibly the 2003-04 academic years. The moratorium extends to other meetings of the Association, as well. During this moratorium, a review based on the three criteria regarding site selections established in April, 2001 will be completed in South Carolina as well as other states. The criteria include:
	? Among other criteria when selecting current and future championship sites, the NCAA will continue to consider the ability of a site to provide a quality experience for the participants and fans and to conduct those events safely. ? In determining whether a proposed site can provide a quality experience, the NCAA will consider the site’s ability to assure that the benefits inherent in championship competition will flow fairly to all participants and its ability to promote an atmosphere of respect for and sensitivity to the dignity of every person. ? The NCAA’s focus will be on education and a quality championships experience. A decision regarding the future policies affected by the moratorium is expected by August 2003. [Note: the NCAA will honor its existing contractual commitments to conduct championships in the state of South Carolina as voted at it’s April, 2001 meeting.] (2) That the governance structure engage in a comprehensive review and recommend amendments to applicable legislation and policies for all NCAA certified events consistent with the actions taken regarding the Confederate battle flag in the states of Mississippi and South Carolina.”
5.	Committee chair appointments.
	It was VOTED
	“That the appointment of chair of the Minority Opportunities and Interests Committee (Eugene Marshall Jr., Ramapo College), Olympic Sports Liaison Committee (Kathy Beauregard, Western Michigan University, -- Division I-A) and the Postgraduate Scholarship Committee (Floyd Laisure, Bethune-Cookman, Division I-AA) be approved as recommended."
6.	Report of the Competitive Safeguards and Medical Aspects of Sports Committee.
	It was VOTED
	a. "To grant a waiver to allow a third meeting for 2001-02 to the Competitive Safeguards and Medical Aspects of Sport Committee for its drug-testing subcommittee to attend a one-day training at the UCLA lab, the site responsible for the NCAA drug-testing program."
	b. “To add Phenylpropanolamine (PPA) to the list of banned substances effective August 1, 2003 (delayed effective date provides a one-year notice period).”
7.	Sports rules adoption process.
	Prior to federation in 1997, a number of policies relating to sport playing rules were found in the “old” Executive Committee Handbook. After restructuring, the production of the handbook was discontinued with the unintended outcome that playing rules policies no longer continued to exist in written form. Also, the approval process for timely production and effective administration of playing rules has been altered based on the federated divisional governance structures.
	It was VOTED
	"That all former written policies and procedures be maintained as part of the policies and procedures of each governance group that is directly involved in the approval of playing rules. Further to approve a playing-rules implementation policy and establish a timetable to require a one year notification for membership action on playing-rules modifications."
8.	Appointment to the NCAA Foundation Board. The Committee discussed board appointment policies and procedures.
	It was VOTED
	a. "To approve the appointment of Karl Eller to serve a four-year term beginning October 1, 2001. b. To approve the appointment of Charles Wethington, University of Kentucky, to serve a maximum of two-year term through April, 2003 in order to stagger Foundation board positions. c. To communicate to the Foundation board, that as a matter of policy, ex officio members should conclude their term without reappointment.”
	The Committee also recommended that the executive director of the NCAA Foundation provide a courtesy call to the institution of which a potential board member is an alumnus.
9.	Litigation update.
	a.		Revisions to NCAA Defense and Indemnification Policy.
			It was VOTED
			a. "To approve the revised NCAA Defense and Indemnification Policy to include protection for individuals being deposed or who may be asked to provide evidence in cases that the NCAA is not a named party and to require such individuals to provide prompt and timely notification of subpoena, notice of deposition or other legal processes." (See Attachment.) b. “To delegate authority to the NCAA president to determine whether an NCAA staff member should be defended.”
	b.		The Committee endorsed the action taken by the NCAA president to commence litigation concerning intellectual property matter.
	c.		The Committee discussed the recent and unfortunate football-related deaths of college and professional athletes.
			It was VOTED “To reaffirm the current NCAA Sports Medicine Guidelines regarding prevention of heat illness and direct staff to prepare a statement to be sent to the membership.”
10.	Financial matters.
	a.		Third quarter FY 2000-01 budget-to-actual revenue and expense summary. The Committee received information regarding revenues and expenses for the third quarter of FY 2000-01. It was noted that the decrease in actual revenues and the increase in the actual expenses were from the Division I Men’s basketball championship. In an attempt to keep a balanced bracket, attendance was down at three regional sites (Kansas City, Memphis and New Orleans) and more air travel incurred. The Basketball Committee has addressed this issue for the future by changing its procedures.
	b.		FY 2001-02 operating budget approval.
			(1)		Total NCAA Operating Revenue. 20.25 million or 6.2 percent increase in the overall budget from the previous year.
			(2)		Divisional, Executive Committee and president's priorities. The Committee reviewed information on the divisional, Executive Committee and president's priorities:
					(i)	Division I Allocations ($11,837,000).
						? Division I distribution. An additional $10.51 million has been allocated for distributions to institutions and conferences. Basketball fund distribution -- $5 million; broad-based distribution -- $5 million; academic enhancement fund distribution -- $200,000; and additional allocation to the conference grant fund -- $310,000. Thirty-one Division I conferences will receive an additional $10,000 or a total of $180,000 per conference office.
						? Division I initiatives. The Division I Championships and Competition Cabinet approved revisions in the championships travel policy that will generate $670,000 cost savings and recommended that the cost savings be used to fund new championship opportunities. The Committee also approved $1 million for new championship initiatives.
					(ii)	Division II Allocations ($2,297,200). Division II recommended approximately $2.3 million in additional funds be allocated for championships and other program expansion. The additional funding is the result of the Division II allocation and the spending of prior year reserves that have accumulated. $1.078 million has been allocated to championship expansion and an additional $1.22 million was allocated to other program expansion. Division II is allocating an additional $175,000 directed to gender and diversity programming. In FY 2000-01, Division II is spending approximately $250,000 in the diversity matching grant program. Division II is adding 870 championship opportunities for women and 73 for men. A total of 5,424 opportunities for women and 5,532 for men will be provided in Division II if the championships' funding is approved.
					(iii)	Division III Allocations ($3,068,530). Division III recommended approximately $3.09 million in additional funds be allocated for championships and other program expansions. The additional funding is the result of the Division III allocation and the spending of prior year accumulated reserves. Approximately $507,000 is being allocated to championship expansion and $2.58 million is allocated to other program expansion. Division III is allocating an additional $1.33 million directly to gender and diversity programming. An increase of 282 women's opportunities for Division III championships will results in a total of 7,499 for men and 7,068 for women.
					(iv)	Executive Committee and president's priorities ($1,551,000). A total of $585,700 is being allocated to fund new gender and diversity programming. The allocation fully funds the recommendations from the Executive Committee Subcommittee on Gender and Diversity Issues. A total of $2.09 million of new funding has been allocated among all three divisions to fund new gender and diversity programming. In addition $200,000 was allocated for upgrades to the injury surveillance system; $230,000 for football research; $167,000 reserved for basketball reform initiatives; $215,000 reserved for basketball mentoring and education programs; and $153,300 for presidential initiatives.
					It was VOTED
					"To approve the Association-wide and Divisions I, II and III budget submission process and move to a biennial budget process, effective with the fiscal year 2002-03 and 2003-04 budgets."
11.	President's report. The Committee received an update from the NCAA president.
			a.		NCAA Committee meeting costs. The Committee received data on expenses related to committee meeting costs and reviewed a series of options to further reduce costs related to NCAA committee meetings.
					It was VOTED (1) “Retain the current meeting site policy contained in Bylaw 31.7.2.1.5 and select a list of approved properties and city destinations based on the cost of airfare, ground transportation, hotel costs and access to city locations. Negotiate with quality hotel properties for a minimum number of room nights in specific cities (e.g. Hyatt, Hilton, Starwood, Marriott in Chicago, Boston, Orlando, Dallas, San Antonio). (2) “To direct staff to explore the utility of teleconferences for NCAA committee meetings.”
	b.		NCAA news services. It was noted that the NCAA television news service, New York office, will close following an extensive assessment. Restructuring the television news service into a fully integrated media operation using television, radio, Internet and other emerging technology will better position the NCAA to take advantage of the changing technological world.
12.	Future meetings.
	a.		November 2, 2001: Indianapolis.
	b.		January 15, 2002: Indianapolis.
	c.		April 26, 2002: Indianapolis.
13.	Executive Session. The executive session was deferred to October.
14.	The meeting adjourned at 9:58 a.m.