MINUTES OF THE

National Collegiate Athletic Association

Executive Committee

Westin Hotel, Capitol Two Conference Room April 26, 2002

Indianapolis, Indiana

Participants:

Percy Bates, University of Michigan

Donald Beggs, Wichita State University

Carol A. Cartwright, Kent State University

Patricia Cormier, Longwood College

Ronald Eaglin, Morehead State University

Bernard W. Franklin, Virginia Union University

David B. Frohnmayer, University of Oregon

Milton A. Gordon, California State University, Fullerton

Carol Harter, University of Nevada, Las Vegas

Robert E. Hemenway, University of Kansas

William E. Kirwan, Ohio State University
Bette Landman, Arcadia University
Bob Lawless, University of Tulsa

Francis Lawrence, Rutgers, The State University of New Jersey, New Brunswick

Michael J. Marcil, North Central Intercollegiate Athletic Conference

John M. McCardell, Jr., Middlebury University
Christopher Walker, University of Redlands

Cedric W. Dempsey, NCAA
Robin Green, NCAA, recording secretary

James L. Isch, NCAA

Also in attendance were: Daniel Boggan, NCAA senior vice-president; Gary Brown, The NCAA News; Elsa Cole, NCAA general counsel; Danita Edwards, NCAA vice-president for public affairs; Jane Jankowski, NCAA assistant director for public relations; Tom Jernstedt, NCAA senior vice-president; Keith Martin, NCAA director of finance and business operations; Wallace Renfro, NCAA director of public relations; Judith Sweet, NCAA vice-president for championships; David Berst, Daniel Dutcher and Mike Racy, NCAA chiefs of staff; Jan Brown and Bridget Belgiovine, NCAA assistant chiefs of staff; and Sharon Tufano, executive assistant for Division III.

Linwood Rose, James Madison University, and Randall Webb, Northwestern State University, were unable to participate.

[Note: While certain items in the Executive Committee's agenda were acted upon by the committee at various times throughout the meeting, all final actions within a given topic are combined in these minutes for convenience of reference. Also, these minutes reflect only actions (formal votes or “sense of meeting”), in accordance with the established policy governing minutes of all NCAA entities. The only discussion included is that ordered by the chair or a member of the group.]

The meeting was called to order at 8 a.m. by the chair, President Lawless. All members were present as noted above.

1.	Welcome and announcements. President Lawless welcomed John McCardle, Middlebury College, and Percy Bates, University of Michigan, as new Executive Committee members, and noted that Bridget Belgiovine would be replacing Robin Green as a staff liaison to the Executive Committee and that Sharon Tufano would also be assisting the committee, replacing Lydia Sanchez.
2.	Approval of previous minutes.
	It was VOTED
	“That the minutes of the January 15, 2002, meeting of the Executive Committee and the March 4, 2002, meeting of the presidential chairs be approved as distributed.”
3.	Reports of Division I Board of Directors and Division II and III Presidents Councils. The committee received the reports from the Division I Board of Directors and Divisions II and III Presidents Councils, which included the following items:
	a.	Division I Board of Directors.
		(1)		Addition of a statement to the Division I guiding principles, regarding diversity in response to requests from several committees, emphasizing the importance of cultural diversity and gender equity among student-athletes and athletics department staffs.
		(2)		Consideration of several academic reform initiatives and adoption of a resolution regarding the Board’s commitment to the academic reform initiatives currently under consideration by the Division I membership, as well as direction to the Division I governance structure to further study academic issues, particularly regarding the appropriate number of core courses.
		(3)		Approval of a recommendation from the Executive Committee Gender and Diversity Subcommittee requesting the Management Council to initiate legislation to address the current situation where certain conferences have not had flexibility in appointing individuals replacing women or ethnic minorities in the Division I governance structure.
		(4)		Endorsement of an expanded educational campaign regarding out-of-season conditioning and adoption of emergency legislation for the 2002 summer regarding football prospective student-athletes.
		(5)		Appointment of a nominating subcommittee to provide a recommendation for a new Board chair to the full Board of Directors.
	b.	Division II Presidents Council.
		(1)		Adoption of proposals at the January 2002 Convention to assist the division in managing its growth.
		(2)		Approval of the distribution of an educational report regarding out-of-season conditioning practices in all sports.
		(3)		Election of Frank Brown, Columbus State University, as vice-chair, effective September 1, 2002.
		(4)		Engagement in a pilot study that will test a Division II Graduation Success Supplemental Report and that is designed to measure the graduation success of all Division II student-athletes, including non-recruited and transfer students.
	c.	Division III Presidents Council.
		(1)		Status report regarding the development of a financial aid audit for possible legislation at the 2003 Convention.
		(2)		Discussion of the work related to the Joint Presidents Council/Management Council Subcommittee on the future of Division III.
4.	Report of the Subcommittee on Gender and Diversity Issues. The committee received a report that the subcommittee had:
	a.	Reviewed the national office gender equity survey results.
	b.	Received an update regarding the current process for assessing the American Indian mascot issue and noted that a final report would be reviewed in October.
	c.	Noted that the Division I Board of Directors had approved a recommendation to add a statement to the Division I vision statement regarding gender and ethnic diversity and that the Board had directed the Division I structure to consider legislation regarding the Division I appointment process.
	d.	Recommended that an ethnic minority member of the Executive Committee be appointed to the presidential search committee. It was VOTED “That an ethnic minority member of the Executive Committee be appointed to the presidential search committee.” The committee agreed that the chair of the Executive Committee would select a member of the committee to serve in that role.
5.	Association-wide committee meeting frequency. The committee reviewed the 2002-03 meeting schedule for all Association-wide committees. It was VOTED “To grant the Minority Opportunities and Interests Committee, Committee on Women’s Athletics and Postgraduate Scholarship Committee waivers of Bylaw 31.7.2.1.4, to allow each committee to conduct three in-person meetings for fiscal year 2002-03.”
6.	Litigation update. The committee received a report from NCAA general counsel regarding current litigation. It was VOTED “To commence litigation against a corporation, which is not a corporate partner or licensee, which used Final Four tickets in a sweepstakes, and which did not respond to NCAA requests to cease and desist.”
7.	Financial matters.
	a.		Second quarter FY 2001-02 budget-to-actual report. The committee reviewed a report of the activity for the first two quarters of the fiscal year.
	b.		Revised projected revenue and expense budget. The committee reviewed the projected revenue and expense summary for the 2002-03 and 2003-04 fiscal years, as allocated by the Executive Committee in January.
	c.		FY 2002-03 and 2003-04 budget allocations. The committee reviewed a summary of base budget adjustments to maintain the existing programs and services. The committee discussed the budget committee’s decision to define a peer group to determine salary increases for future years. It was VOTED “To approve base budget adjustments of $5.68 million for existing programs and services for the 2002-03 fiscal year and $4 million of funding for new initiatives for the 2002-03 and the 2003-04 fiscal years.”
	d.		Insurance. The committee discussed the need to examine all of the risk management issues, exposures and alternatives facing the Association, particularly in light of the increased insurance costs since September 11. Such a review would include existing bylaws regarding student-athlete insurance, the catastrophic injury insurance program, the Division I men’s basketball event cancellation program, and the directors and officers insurance program, with particular emphasis given to student-athlete insurance. It was VOTED “To appoint a special insurance task force with representation from all three divisions and including campus risk managers to review the Association’s insurance programs and recommend any modifications for the future.”

8.	Ad Hoc Review Committee update.
	a.	Report. The committee reviewed the report from the Ad Hoc Review Committee containing the results of the survey initiated in January 2001 to assess the NCAA federated governance structure. The committee’s charge was to identify membership and staff perceptions of the governance structure, the move to Indianapolis, the Association’s core principles, the national office staff role and membership communications.
		It was VOTED “To receive the report with no action at this meeting, in order for the report to be shared with the management councils, presidential bodies and the membership for input. The committee will consider the report after receiving input from all three divisions at its August meeting to determine if action is warranted.”
		The committee further directed NCAA staff to distribute the report to the divisional management councils and presidential bodies, and to ensure the groups discuss the report, consider membership input and identify a prioritized list of issues, if any, that should be considered for further action.
	b.	Distribution. It was VOTED “To send a hard copy of the report to the constituencies that were asked to complete the survey, and to place the report on the NCAA Web site.”

9.	NCAA Foundation study. The committee reviewed a report of the NCAA Foundation, including its return on investment and its long-term viability as a fund-raising entity.
	The report summarized the results of two studies and recommended changes to the structure of the Foundation, while noting that the NCAA should retain: (1) the strong corporate advisory body, thereby providing an important external perspective; and (2) the programs that benefit student-athletes. The committee noted that the Foundation Board had appointed a task force of its members, including the chair of the NCAA Executive Committee, which would recommend changes to the full board for its consideration in July and for the Executive Committee’s review in August. It was noted that it would be helpful for the Executive Committee and the Foundation Board to meet annually to exchange ideas and that attention should be paid to potential conflicts of interest.
10.	President’s report. President Dempsey reported on a variety of international entities that have expressed interest in establishing more formal educational and athletics relationships with the NCAA. The committee noted that it did not have enough information to provide specific input at this time and that President Dempsey should present additional information to the committee prior to taking any formal action regarding this matter on behalf of the Association.
11.	NCAA Presidential search process. The committee reviewed a proposed process, timeline, job description and communication plan for the presidential search. A search committee comprised of Presidents Patricia Cormier, Milton Gordon, Brit Kirwan, Bette Landman, and Bob Lawless will coordinate the search process until final Executive Committee selection of a new president in the fall.
	a.	Search firm selection. The committee received a report from the search committee regarding the search firm selection process, including the solicitation and review of proposals from over twenty search firms. It was VOTED “To approve the selection of Baker▲Parker to assist the Executive Committee in the NCAA presidential search process.”
	b.	Process and timeline. The committee reviewed a proposed process and timeline for the search, which would require an additional Executive Committee meeting in October for the selection of the new president. The committee received a report regarding the publications recommended for advertising the position in May. The committee engaged in extensive discussion of the process and timeline, and expressed great confidence in the search committee, search firm, and process. It was VOTED “To approve the following revised version of the timeline and process: identification of six to 10 candidates by the August 9 meeting, selection of the top three or four candidates by October 1, and a final decision by November 1.”

	c.	Job description. Reviewed a draft job description developed by the search firm and agreed to provide comments and suggested changes after time for reflection. It was VOTED “To approve the general framework of the job description, subject to additional changes suggested by committee members by May 1.”
	d.	Communication plan. Reviewed a draft presidential transition communication plan and message points. The committee agreed that the chair would be the only spokesperson and that in the interest of candidate confidentiality, limited information would be provided, as appropriate, during the process. It was VOTED “To approve the draft communication plan, without the statement indicating that the Executive Committee does not plan to provide updates during the process.”
12.	Executive session. The Executive Committee recessed in executive session to discuss the presidential search.
13.	The meeting adjourned at 11:35 a.m.