Herndon, Virginia

Those in attendance were:

Robert Brown, Arkansas Tech University

Thomas Brown, Great Lakes Intercollegiate Athletic Conference

George Hagerty, Franklin Pierce College

Arthur Kirk Jr., Saint Leo University, chair

Eddie Moore Jr., Virginia State University

Sue Willey, University of Indianapolis

Jill Willson, Texas A&M University - Kingsville

Joyce Collins, NCAA

Tamara Gingerich, NCAA

Mike Racy, NCAA

Terri Steeb, NCAA

Paul Engelmann, Central Missouri State University and Kathryn Martin, University of Minnesota, Duluth were not able to attend.

[Note: These minutes contain only actions taken (formal votes or stated "sense of the meeting") in accordance with NCAA policy regarding minutes of all Association entities. While certain items on the committee’s agenda were acted on at various times throughout the meeting, all final actions within a given topic are combined in these minutes for convenience of reference.]

The meeting was called to order at 8:10 a.m. by the chair, Dr. Kirk.

1. Opening Remarks. Dr. Kirk welcomed everyone and reviewed the meeting schedule.

2. Approval of Previous Minutes.

It was VOTED

“That the minutes of the December 15, 2004 Division II Budget and Finance Committee meeting be approved as distributed.”

And

“That the minutes of the February 24, 2005 Division II Budget and Finance Committee teleconference call be approved as distributed.”

3. Changes to the Conference Grant Program.

The committee reviewed the request from the Management Council to the Division II Budget and Finance Committee, as a condition of the conference grant program, to require each conference office to report to the NCAA national office, all student-athletes who are rendered ineligible because of the six-hour requirement.

It was VOTED

“That each conference office be required to report student-athletes who are ineligible because of the six-hour requirement on the Division II Conference Grant request forms.”

4. Conference strategic initiative grants.

The budget and finance committee discussed each of the Division II conference’s strategic

initiative grant requests and tentatively approved the following amounts:

Grant	Amount Requested	Amount Tentatively Approved
Required Grants Programs
Senior Woman Administrator Program	$242,750	$242,750
Faculty Athletic Representative Program	$210,050	$210,050
Conference Office Diversity	$162,500	$162,500
Student-Athlete Advisory Committee Program	$269,050	$269,050
Health, Safety and Welfare Program	$342,570	$342,570
Academic Enhancement Program	$688,800	$688,800
Permissive Grants Programs	$531,730	$531,730

Total	$2,447,450	$2,447,450

The committee again emphasized the importance of measuring and evaluating the conference’s use of the grant monies each year. The conference’s progress toward meeting a model conference office and the use of the prior year grant monies will be important information for decisions to fund that conference’s future grant requests.

5. Annual Report for 2004-05 Conference Grants.

The budget and finance committee reviewed the annual report form that conferences will use to report actual uses of the 2004-05 grants. The committee recommended the institution name be requested along with the amount and uses of the sub grants.

6. Method of distribution for Conference Grant money.

The committee had a discussion regarding the current mechanics of the Enhancement Fund allocation. It was recommended that a proposal be made to the Conference Commissioners to submit recommendations for future distribution mechanics of the Enhancement Funds. Also included in the proposal will be questions regarding the Commissioners definition of enhancements to Division II.

7. Division II Budget Guidelines and Principles.

It was VOTED

“That the Division II Budget Guidelines and Principles be approved as presented.” [Supplement No. 1]

8. Conference Commissioners Association Request.

The committee reviewed a request from the NCAA Division II Conference Commissioners Association requesting a portion of the Division II identity funds.

It was VOTED

“That $50,000 be allocated to the Conference Commissioners Association in 2005-06 to assist with expenses related to a branding and marketing initiative.”

The committee requested that the Conference Commissioners Association present a detailed report of expenditure plans and an example of the report that will be submitted annually to the committee regarding how each expenditure relates to identity and promotional objectives in the strategic plan for Division II. The continuation of this allocation will be contingent on approval through the biennial budget process.

9. Championships Inflationary Adjustment.

The committee reviewed the proposal for the Division II Championships inflationary adjustment.

It was VOTED

“To deny the request for championships inflationary adjustment for the 2005-06 budget.”

10. Adjournment. The meeting adjourned at 3:15 p.m.

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