Charlotte, North Carolina

Those in attendance were:

Charles Ambrose, Pfeiffer University

Robert Brown, Arkansas Tech University

Thomas Brown, Great Lakes Intercollegiate Athletic Conference

Mike Covone, Barry University

Arthur Kirk Jr., Saint Leo University, chair

Eddie Moore Jr., Virginia State University

David Riggins, Mars Hill College

Jill Willson, Texas A&M University - Kingsville

Joyce Collins, NCAA

Tamara Gingerich, NCAA

Mike Racy, NCAA

Karina Siam, NCAA intern

Terri Steeb, NCAA

Kathryn Martin, University of Minnesota, Duluth was not able to attend.

[Note: These minutes contain only actions taken (formal votes or stated "sense of the meeting") in accordance with NCAA policy regarding minutes of all Association entities. While certain items on the committee?s agenda were acted on at various times throughout the meeting, all final actions within a given topic are combined in these minutes for convenience of reference.]

The meeting was called to order at 4:06 p.m. by the chair, Dr. Kirk.

1. Opening Remarks. Dr. Kirk welcomed everyone and reviewed the meeting schedule.

2. Approval of Previous Minutes.

It was VOTED

?That the minutes of the September 22, 2005 Division II Budget and Finance Committee teleconference be approved with the removal of the word ?permissive? from the Sunshine State Conference note.?

3. Conference strategic initiative grants.

The budget and finance committee discussed each of the Division II conference?s strategic

initiative grant requests and tentatively approved the following amounts:

Grant	Amount Requested	Amount Tentatively Approved
Required Grants Programs
Senior Woman Administrator Program	$232,850	$232,850
Faculty Athletic Representative Program	$195,750	$195,750
Conference Office Diversity	$142,850	$142,850
Compliance and Rules Education	$113,200	$113,200
Student-Athlete Advisory Committee Program	$276,200	$276,200
Health, Safety and Welfare Program	$358,350	$358,350
Academic Enhancement Program	$678,820	$678,820
Permissive Grants Programs	$707,980	$707,980

Total	$2,706,000	$2,706,000

The committee again emphasized the importance of measuring and evaluating the conference?s use of the grant funds each year. The conference?s progress toward meeting a model conference office and the use of the prior year grant money will be important information for decisions to fund that conference?s future grant requests.

4. Sunshine State Conference grant request.

The committee reviewed the Sunshine State Conference permissive grant request for promotions in the amount of $20,000.

It was VOTED.

?To approve the grant noting that the funds should benefit all participating institutions, the tournament should enhance Division II Identity and suggest the exploration of other options for host location that might reduce the cost and attract a larger crowd with the potential for greater promotional opportunities.?

5. Conference Commissioners Association Request.

The committee reviewed a request from the NCAA Division II Conference Commissioners Association requesting funding to provide partial team travel expense reimbursement to participating institutions at the Disney Division II Tip-Off Classic. The committee voted to table a decision until additional information is received from the Conference Commissioners Association. The committee requested that the Conference Commissioners Association explore other options for host locations that might reduce the cost of the event and attract a larger crowd with the potential for greater promotional opportunities. The committee is also willing to offer a trade of this request for the prior $120,000 approved in 2006-07 for Division II conferences with current television contracts.

6. Conference Grant Application.

During the committee?s review of the conference grant application, several suggestions were made with the intent to collect more useful information and clarify the reporting of current information.

It was VOTED

?That conferences must verify during the 2007-08 grant application process that an independent audit was performed starting with the 2006-07 fiscal year available for NCAA review upon request. The committee also noted that it will no longer be acceptable for only the conference office to be involved in completing the conference grant application and funding requests. Conference grant applications should go through an approval process that includes being reviewed by the conference membership. It was noted that the national office staff will work with Membership Services to revise the wording of the grant application question regarding secondary violations. The committee agreed to request that the new Academic Success Rate be included in the application form along with the federal graduation rate. The application questions concerning whether FARs and SWAs have a vote at conference meetings will be changed to ask the conference to explain how the FAR and SWA are involved in the conference governance process. The committee asked the national office staff to develop recommendations regarding a possible cap on the amount of money requested each year by conferences for conference meeting expenses.?

7. Division II Budget Guidelines and Principles.

The committee discussed the guidelines and principles currently in effect for Division II Budget and Finance Committee.

It was VOTED

?That guideline number six in the Division II Budget Guidelines and Principles be amended to state that the membership trust reserve maintain a three year average balance of $3,000,000. The three years included for average purposes is the prior, current and subsequent year of operations.?

8. Annual Report for 2005-06 Conference Grants.

The budget and finance committee reviewed the annual report form that conferences will use to report actual uses of the 2005-06 grants.

It was VOTED

?To approve the form as distributed.?

9. 2006-07 and 2007-08 Biennial Budget Requests.

The committee reviewed the Division II budget requests for 2006-07 and 2007-08.

It was VOTED

?That the budget requests be approved as presented in Attachments A and B.?

10. Rocky Mountain Athletic Conference request.

It was VOTED

?To deny the request for grant assistance that would support an increase in Rocky Mountain Athletic Conference travel expenses in the sport of football, and would allow extended scheduling opportunities. The committee voted to notify the conference that $50,000 has been previously set aside for Humboldt State University and Western Oregon University upon request.?

11. Adjournment. The meeting adjourned at 11:20 a.m.

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