MINUTES OF THE

NATIONAL COLLEGIATE ATHLETIC ASSOCIATION

DIVISION II MANAGEMENT COUNCIL

NCAA National Headquarters October 17-18, 2005

Indianapolis, Indiana

Participants:

Robertha Abney, Slippery Rock University

Sunday Adesuyi, Saint Paul's College

Thomas J. Brown, Great Lakes Intercollegiate Athletic Conference

David R. Brunk, Northeast-10 Conference

Deborah Chin, University of New Haven

Michael Covone, Barry University

Paul Engelmann, Central Missouri State University, chair

Donna Fields, St. Mary’s University

Gloria Friedman, California State University, Bakersfield

Carole L. Harris, West Liberty State College

Eugene Hermitte, Johnson C. Smith University

Larry Holstad, Winona State University

Daniel Mara, Post University

Curtis Outlaw Jr., University of West Alabama

Roberta Page, Shippensburg University

Gwendolyn Reeves, Fort Valley State University

David Riggins, Mars Hill College

Laure Smith, University of Nebraska at Kearney

Glenn D. Stokes, Columbus State University

Roger Thomas, University of North Dakota

Mary White, Lees-McRae College

Suzanne C. Willey, University of Indianapolis

Jill O. Willson, Texas A&M University-Kingsville, vice-chair

Jaime Fluker, NCAA

Jay Jones, NCAA

Rich McGlynn, NCAA

Stephanie Quigg, NCAA

Mike L. Racy, NCAA

Ruth Reinhardt, NCAA, recording secretary

Terri Steeb, NCAA

Dede Allen, University of Alaska, Anchorage; and Carl McAloose, Florida Gulf Coast University, were unable to attend the meeting.

Kent Barrett, Michelle Hosick and David Pickle, NCAA, were in attendance. Sarah Arens, Melissa Caito, Josh Centor, Sharon Cessna, Elsa Cole, Bernard Franklin, Lynn Holzman, Stephanie Kirby, Kevin Lennon, Delise O’Meally, Jo Jo Rinebold, Jayson Santos, Bill Saum and LaToya Williams, NCAA, were in attendance for a portion of the meeting. Also in attendance for a portion of the meeting were NCAA Fellows Grace Calhoun, Kevin Clark, Phil Grayson, Jill LaPoint and Etienne Thomas. Jeff Jacobs, Trilix Marketing Group, joined via teleconference for a portion of the meeting.

[Note: While certain items in the Management Council’s agenda were acted upon by the Management Council at various times throughout the meeting, all final actions with a given topic are combined in these minutes for convenience of reference. Also, these minutes reflect only actions (formal votes or “sense of meeting”), in accordance with the established policy governing minutes of all NCAA entities. The only discussion included is that ordered by the chair or a member of the group.]

The meeting was called to order at 8:10 a.m. by the chair, Mr. Engelmann. All members were present as noted previously.

1. Announcements and Introductions.

2. Review of Previous Minutes.

a. Minutes of the July 18-19 Management Council Meeting.

It was VOTED

“That the Management Council approve the minutes of the July 18-19 Management Council meeting, with one minor change in staff attendance.”

b. Minutes of the August 4 Presidents Council Meeting. The Management Council reviewed the minutes of the August 4 Presidents Council meeting. No formal action was taken.

c. Minutes of the August 4 Executive Committee Meeting. The Management Council reviewed the minutes of the August 4 Executive Committee meeting. No formal action was taken.

d. Minutes of the August 31 and October 5 Administrative Committee Teleconferences.

It was VOTED

“That the Management Council approve the minutes of the August 31 and October 5 Administrative Committee teleconferences, as distributed.”

3. Division II Strategic Plan. The Management Council received an update on the progress made in the Division II strategic plan. It was noted that the Division II Budget and Finance Committee has taken action to establish funds for initiatives identified in the strategic plan, in the amount of approximately $2,000,000. No formal action was taken.

4. Committee Recommendations Affecting Division II.

a. Association-wide Committees.

(1) Committee on Competitive Safeguards and Medical Aspects of Sports.

(a) Student-Athlete Pre-participation Examinations.

It was VOTED

“That the Management Council recommend that the Presidents Council agree to sponsor legislation for the 2007 NCAA Convention that would require student-athletes in all sports to undergo a medical examination that is administered or supervised by a physician prior to initial participation in any practice or competition-related activities.”

(b) Coach’s Sport Safety Training. The Council was advised that the committee had decided to withdraw the recommendation from the report. No formal action was taken.

(c) Student-Athlete Responsibility for Ingested Substances. The Management Council noted that some in the membership, both administrators and athletes alike, are still unaware that unregulated nutritional/dietary supplements may contain NCAA-banned substances. The Council agreed with the committee that the staff should implement a wide dissemination of the following message:

Student-athletes are responsible for reading a product’s label and consulting with the appropriate athletics department representative to determine whether the product’s ingredients include an NCAA banned substance on the label. Student-athletes assume the risk that supplement products may be mislabeled or contaminated with an undisclosed banned substance. Ultimately, student-athletes are responsible for any substance they put in their body.

(2) Olympic Sports Liaison Committee. The Management Council reviewed the committee’s report. No formal action was taken.

(3) Research Committee. The Management Council reviewed the committee’s report. No formal action was taken.

(4) Committee on Women’s Athletics. The Management Council reviewed the committee’s report, noting that the committee had adopted a proposal that would alter the NCAA Woman of the Year nomination and selection process, effective in 2006. This proposal would recognize the conference winners in each division, thereby replacing state winner awards.

b. Division II Committees.

(1) Budget and Finance Committee. The Management Council reviewed the committee’s report, as well as the preliminary year-end budget-to-actual report, noting that the final audit would not be completed until November 1. No formal action was taken.

(2) Championships Committee.

(a) Appointments and Reappointments.

It was VOTED

“That the Management Council ratify the following sports committee appointments and reappointments.

(i) Men's Soccer. Kurt Portmann, director of athletics, Midwestern State University, be reappointed.

(ii) Women's Soccer. Will Beddingfield, women's soccer coach, Lenoir-Rhyne College, be reappointed; and Patricia Hughes, women’s soccer coach and senior woman administrator, University of Montevallo, to replace Christine Rizzieri, Florida Southern College.

(iii) Men's and Women's Swimming and Diving. Dixie Cirillo, assistant athletics director and compliance coordinator, Colorado School of Mines, to replace Jennifer Arndt, Lewis University.

(iv) Men's and Women's Tennis. Julie Wengert, compliance coordinator, Missouri Southern State University-Joplin, to replace Erin Lind, Northern Sun Intercollegiate Conference.

(v) Men's and Women's Track and Field. Christine Halsey, compliance coordinator and senior woman administrator, California Collegiate Athletic Association, to replace Tracy Cumming, San Francisco State University.

(vi) Women's Water Polo. Larry Sanders, head women's water polo coach, University of California, San Diego, to replace James Wright, University of California, Davis.

(vii) Playing Rules Oversight Panel (PROP). Eddie Griffin, director of athletics, Northeastern State University; and Steve Murray, commissioner, Pennsylvania State Athletic Conference, be appointed to PROP.”

(b) Automatic Qualifications by Conference (Bylaws 18.5.1 and 18.5.2).

It was VOTED

“That the Management Council recommend that the Presidents Council adopt noncontroversial legislation to revise Bylaws 18.5.1 and 18.5.2 to establish separate automatic qualification standards for National Collegiate Championships.”

It was VOTED

“That the Management Council recommend that the Presidents Council adopt an amendment to Bylaw 31.1.8.2 to specify that a governing sport committee shall deal with actions of misconduct incident to competition in a timely manner.”

(d) Bracket Expansion Modification––Men’s and Women’s Soccer. The Management Council noted that the effective dates for men’s bracket expansion (from 24 to 32 teams) and women’s bracket expansion (from 32 to 48 teams) should have effective dates of 2006 and 2007, respectively. No formal action was taken.

(e) Regionalization Concept. The Management Council received an update on the progress made to date on the regionalization concept and noted that the regionalization concept will be the topic for discussion at the Issues Forum at the 2006 NCAA Convention. No formal action was taken.

(f) Men’s Golf Committee.

It was VOTED

“That the Management Council approve a one-year extension to the term of Randy Warrick, director of athletics, University of South Carolina at Aiken, to assist with the staggering of terms on the men’s golf committee.”

(g) Start Dates for Men’s and Women’s Soccer and Women’s Volleyball in Fall 2006. The Management Council reviewed information concerning the feasibility of adjusting the practice and playing seasons for soccer and women’s volleyball to accommodate the moving of the championships for participation in the National Championships Festival.

It was VOTED

“That the Management Council not direct any additional waivers, other than what was directed in April 2005, to permit the sports of men’s and women’s soccer and women’s volleyball to begin competition one week earlier.”

(3) Committee on Infractions. The Management Council noted that Robertha Abney, Slippery Rock University, had been appointed as the committee’s chair. A new chair will have to be appointed in January 2006. No formal action was taken.

(4) Legislation Committee––Incorporations.

It was VOTED

“That the Management Council approve the legislative form of the interpretations for incorporation into the Division II Manual, as recommended by the committee.”

(5) Membership Committee.

(a) Voting Requirements (Constitution 3.6.3.1).

It was VOTED

“That the Management Council recommend that the Presidents Council adopt noncontroversial legislation to modify Constitution 3.6.3.1 to change the provisions for election to provisional membership from common provisions to federated provisions.”

(b) Membership Status for Institutions. The Management Council noted the following actions that have been taken by the committee regarding institutional membership status:

(i) Year-One Provisional Member Annual Reports––Central State College. Agreed to move Central State College into year two of the four-year provisional process with the following conditions:

• An NCAA Division II Blue Print Program Compliance Review must be requested and completed not later than October 2005.

• The athletics administrative staff must attend the NCAA Conference Contact Program not later than May 2006. The cost will be incurred by Central State University.

• The senior woman administrator must attend the educational session at the 2006 NCAA Convention, as well as the other required meetings as identified by the educational assessment program.

• The faculty athletics representative must attend one of the NCAA 2006 Regional Rules Seminars, as well as the other required meetings as identified by the educational assessment program.

• An action plan from the Blue Print Compliance Review must be submitted not later than December 15, 2005.

• The committee noted that any waivers of the provisional process requirements will be denied.

(ii) Year-One Provisional Member Annual Report––Claflin University. Reviewed the year-one provisional member report for Claflin University and agreed to require the institution to repeat year one of the four-year provisional process. The institution did not use the NCAA Initial-Eligibility Clearinghouse to certify the initial eligibility of its freshman and transfer student-athletes during year-one of the four-year provisional process.

(iii) Institutions Submitting Letters to Initiate the Exploratory Period – Provisional. Approved the following institutions to begin the exploratory period for the 2005-06 academic year.

• Flagler College.

• St. Thomas University.

(iv) West Virginia Institute of Technology Waiver of the Self-Study Due Date. Approved a waiver to grant an extension of the deadline for submission of the ISSG due to the institution conducting a compliance review by an outside consultant. The committee granted an extension to West Virginia Tech to complete the ISSG no later than June 1, 2006.

(v) Langston University Waiver of the Attendance of the CEO at the CEO Orientation Session in July 2005. Approved a waiver of the attendance requirement of the institution’s president at the CEO Orientation Session due to the president having a prior commitment on the date of the orientation session.

(c) Division II Membership Summit. The Management Council noted that the Membership Committee had agreed to host a membership summit to discuss membership issues December 8-9 in Orlando. No formal action was taken.

(6) Nominating Committee.

(a) Appointments.

(i) Membership Committee.

It was VOTED

“That the Management Council recommend that the Presidents Council ratify the appointment of Suzanne Sanregret, director of athletics, Michigan Technological University, to replace Robert Morgan, effective immediately.”

(ii) Nominating Committee.

It was VOTED

“That the Management Council deny the recommended appointment to the Nominating Committee and, instead, request that the committee reopen the immediate vacancy on the committee.”

(b) Policy Concerning Appointing Individuals from Reclassifying Institutions.

It was VOTED

“That the Management Council recommend that the Presidents Council approve making it a general policy for the Nominating Committee to not consider candidates for appointment to Division II committees once the institution’s official paperwork to begin the exploratory period for reclassification to another division has been received in the NCAA office.”

[Note that the Presidents Council, at its October 27 meeting, voted that the policy should go a step further and include appointments to the Management and Presidents Councils.]

(c) Committee Chair. It was noted that Barry Blizzard, commissioner, West Virginia Intercollegiate Athletic Conference, was elected to serve as chair of the committee. No formal action was taken.

(7) Student-Athlete Reinstatement Committee––(Proposed Bylaw 30.6.1.3).

It was VOTED

“That the Management Council approve a policy recommendation, contingent upon adoption of SPOPL Proposal No. 2-40 (Administrative Regulations––10-Semester/15-Quarter Rule Waiver––Student-Athlete Not Using a Season of Competition During Initial Year of Collegiate Enrollment), that would require an institution to submit for the student-athlete a graduation plan that demonstrates a reasonable likelihood of graduation within six years of initial collegiate enrollment, along with the waiver request.”

5. NCAA Convention and Legislation.

a. Proposed Legislation for the 2006 NCAA Convention. The Management Council reviewed the Second Publication of Proposal Legislation, noting various changes in the effective dates for certain proposals, as well as some minor editorial revisions. These will be corrected in the Official Notice. No formal action was taken.

b. Proposed Grouping of Legislative Proposals and Roll-Call Votes.

It was VOTED

“That the Management Council recommend that the Presidents Council approve the grouping of Division II legislative proposals and the designation of ‘roll-call votes’ for the purpose of production of the 2006 NCAA Convention Official Notice.”

[Note that the Management Council was informed that a question and answer document is being prepared by the staff that will answer anticipated questions the membership might have regarding any of the Convention proposals.]

c. Speakers for 2006 NCAA Convention Legislation. The Management Council reviewed the listing of proposed speakers for the various legislative proposals at the 2006 NCAA Convention. No formal action was taken.

d. Review of Membership-Sponsored Proposals.

It was VOTED

"That the Management Council recommend that the Presidents Council take the following positions on the Division II membership-sponsored proposals for the 2006 NCAA Convention:

(1) Oppose Proposal No. 2-7 (Recruiting––Contacts and Evaluations––Contactable Prospects––High-School Prospects).

(2) Support Proposal No. 2-15 (Recruiting––Tryouts––Local Sports Clubs).”

[Note the following rationale for each recommendation:

Proposal No. 2-7––The Council noted that this proposal is not student-athlete friendly because it will permit institutions to begin the recruiting process earlier in a prospect’s high school career, when such prospects should be focusing on school and competing at the high school level. The Council further noted that this proposal will cause disruption to prospects at a critical period of time during the academic year.

Proposal No. 2-15––The Council noted that this proposal is consistent with the division’s deregulation efforts. In addition, the Council noted that the Management Council Administrative Review Subcommittee frequently approves waiver requests regarding the mileage limitation in the local sports clubs legislation.]

e. 2006 NCAA Convention Schedule and Programs. The Management Council reviewed the schedule of activities for the 2006 NCAA Convention, noting that the Management Council/Presidents Council/Student-Athlete Advisory Committee Reception had been changed from 8-9 p.m. to 6-7 p.m. Friday evening, January 6. No formal action was taken.

f. Emergency Legislative Proposal. The Management Council reviewed the legislative form of the emergency legislative proposal that was adopted at the August meeting. No formal action was taken.

g. Noncontroversial Legislation Per Constitution 5.3.1.1.1.

It was VOTED

“That the Management Council recommend that the Presidents Council approve the legislative form of the noncontroversial legislation, as presented.”

h. Administrative Regulations.

It was VOTED

“That the Management Council recommend that the Presidents Council approve the legislative form of the administrative regulations, as presented.”

i. Modifications of Wording Based on Intent. The Management Council reviewed the legislative form of the modifications of wording based on intent. No formal action was taken.

6. Division II Project Teams, Task Forces and Subcommittees.

a. Project Team to Review Issues Related to Diversity–– SWA Legislation. The Management Council reviewed the project team’s report, noting the Association-wide and division-specific initiatives that have been outlined concerning the adoption of emergency legislation to amend Constitution 4.02.4, which clarifies the designation of senior woman administrator.

(1) Association-wide Educational Initiatives.

(a) October

· NACWAA National Convention—presentation by Dr. Brand Monday, October 10, and a Division III SWA education session

· Management Council meetings

· Posting of legislative amendments on LSDBi

· NCAA News article

· Commissioners’ Updates

(b) November

· Letter from Dr. Brand to presidents and chancellors via President’s Report

· 2006 NCAA Convention––various educational sessions and ratification of legislation at business sessions.

(2) Division-specific Educational Initiatives. The Division II Athletics Directors Association has developed a ‘model athletics program’ document that has been distributed to all Division II institutions. Additionally, this document was incorporated into the pilot Division II FAR Fellows Institute (held in October) and the Division II Leadership Academies. This document could provide a model for hiring within the institution’s athletics program and ensure a diverse management team.

b. Football Task Force. The Management Council reviewed the task force’s report. No formal action was taken.

c. Management Council Identity Subcommittee. The Management Council received an update on the work that has been accomplished by the subcommittee. No formal action was taken.

d. Student-Athlete Involvement Project Team.

(1) Student-Athlete Experience Interviews. The Management Council noted that the project team had decided to create a ‘best practice’ document on conducting student-athlete experience interviews for both continuing student-athletes and student-athletes who have exhausted eligibility. The best practice document will be shared with the Division II membership as an educational resource and will be an important tool for gathering information from student-athletes about how to enhance the student-athlete experience. The decision as to whether to conduct such interviews should be left to the discretion of the individual institution. No formal action was taken.

(2) Division II Sportsmanship Statement. The Management Council noted that the project team had approved the production of banners by the Student-Athlete Advisory Committee, to be distributed to all Division II institutions, with the following statement:

As Division II student-athletes, we commit to sportsmanship and ethical conduct by demonstrating fair play, responsibility and respect. We invite you to support this effort.

In the lower right hand corner of each banner will be a Division II logo and a reference to the Division II Student-Athlete Advisory Committee. No formal action was taken.

7. Division II Identity Research and Branding Campaign. The Management Council received an update from the brand management staff and engaged in a teleconference with Jeff Jacobs, representative from Trilix Marketing Group, concerning the branding initiative for Division II. No formal action was taken.

The meeting recessed at 4:45 p.m.

Tuesday, October 18, 2005

The meeting was called to order at 8:25 a.m. by the chair, Mr. Engelmann. All were present, as previously noted.

8. Division II Management Council.

a. Conference and At-Large Vacancies.

It was VOTED

“That the Management Council recommend that the Presidents Council ratify the following conference and at-large vacancies, effective for the Post-Convention Management Council meeting at the conclusion of the 2006 NCAA Convention, unless otherwise noted:

(1) Carolinas-Virginia Athletic Conference. Tim Griggs, director of athletics, Coker College, to replace Mary White; (effective immediately)

(2) Great Lakes Valley Conference. John Meisel, faculty athletics representative, Southern Illinois University-Edwardsville, to replace Sue Willey;

(3) Great Northwest Athletic Conference. Darrell Axtell, faculty athletics representative, Saint Martin’s University, to replace Dede Allen;

(4) Mid-America Intercollegiate Athletics Association. Sallie Beard, senior woman administrator, Missouri Southern State University, to replace Paul Engelmann;

(5) At-Large Representatives. Stephanie Harrison, senior woman administrator, Albany State University; and Marcie Reynolds, senior woman administrator, Colorado State University-Pueblo, to replace Robertha Abney and Sunday Adesuyi.”

b. Chair Election.

It was VOTED

“That the Management Council recommend that the Presidents Council ratify the election of Jill Willson, director of athletics, Texas A&M University-Kingsville, as chair of the Management Council, replacing Paul Engelmann, Central Missouri State University and effective for the Post-Convention Management Council meeting in January 2006.”

[Note that the Management Council was informed that since Jill Willson was elected chair, a new vice-chair will need to be elected in January 2006. Management Council members were asked to indicate their interest in the vice-chair position to the Division II staff as soon as possible.]

c. Committee and Project Team Assignments. The Management Council received an update on those project team and committee assignments that would become vacant in January 2006, when the change in Management Council representatives becomes effective. Persons were encouraged to contact the Division II staff if they had an interest in a specific committee or project team. No formal action was taken.

9. National Office Staff Updates.

a. Senior Vice-President’s Report. The Management Council was updated on: (1) the Executive Committee’s action regarding committee meeting and expenditures; (2) the latest action to date concerning the Native American mascot issue; and (3) the Division III proposal concerning a membership maximum, to be brought before the membership at the 2006 NCAA Convention. No formal action was taken.

b. President’s Report. President Brand joined the Management Council to give an update on various NCAA issues, to include the Division III proposal concerning the membership cap; the Habitat for Humanity® initiative undertaken by the NCAA and Division II; and the DVD that had been circulated to the membership titled, “We are the Game.” No formal action was taken.

c. Litigation Update. The Management Council received an update from general counsel on new and pending litigation. No formal action was taken.

d. Division II Research. The Management Council received information concerning a sampling of Division II institutions that had reclassified to Division I. No formal action was taken.

e. Guiding Principle (NCAA Strategic Plan Objective 2.1.2) Related to Student-Athlete Well-Being.

It was VOTED

“That the Management Council endorse the following Association-wide guiding principle concerning student-athlete well-being:

The well-being of student-athletes is at the center of all we do:

1. Any process must be flexible and timely and include effective communication.

2. Decisions must be fair, reasonable and consider the potential impact on the student-athlete.”

f. 25^th Anniversary of Women’s Championships. The Management Council viewed a piece concerning the 25^th anniversary of women’s championships in the NCAA. No formal action was taken.

10. Other Business.

a. Appeals. The Management Council considered two appeals.

(1) California State University-Monterey Bay.

It was VOTED

“That the Management Council deny an appeal from California State University-Monterey Bay, asking for relief from Constitution 3.6.1.6 (Minimum Financial Aid Requirement).”

[Note that California State University-Monterey Bay, will repeat Year 1 of the provisional membership process, as recommended by the Division II Membership Committee.]

(2) University of the District of Columbia.

It was VOTED

“That the Management Council approve an appeal from the University of the District of Columbia, requesting a waiver of Bylaw 3.2.5.2.1 (Termination of Suspension––Loss of Active Membership), for not being able to meet the three-season requirement for the 2004-05 academic year.”

b. Surveys from the 2005 Management Council/Student-Athlete Advisory Committee Summit. The Management Council reviewed the evaluations from the 2005 Management Council/Student-Athlete Advisory Committee Summit. No formal action was taken.

c. Amateurism Certification Clearinghouse. The Management Council received an update from the membership services staff regarding the new timeline for the Amateurism Certification Clearinghouse. The Management Council was strongly encouraged to make sure that they relay information to their respective campus and conference that the clearinghouse will begin providing final certification regarding the amateurism status of prospective student-athletes beginning in fall 2007. This is a delay of one year in the initial effective date as it relates to the implementation of the clearinghouse operations.

It was VOTED

“That the Management Council endorse the changes in the timeline of the Amateurism Certification Clearinghouse, as presented by NCAA staff members.”

d. Recognition of Management Council Representatives. The Management Council recognized the service of Mary White as a Management Council representative, as well as Sue Willey, who had just been awarded the NACWAA Division II Administrator of the Year award. No formal action was taken.

11. Future Meetings. The Management Council was reminded of future meetings of the Council. No formal action was taken.

12. Adjournment. The meeting adjourned at 10:15 a.m.

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The National Collegiate Athletic Association

December 5, 2005 RCR/TMS/MLR