DIVISION II NOMINATING COMMITTEE

 

OPERATING POLICIES

 

 

Division II General and Sports Committees

 

1.                  Committee appointments are not to be released publicly in any form until the appointees have been ratified by the Presidents Council.  [2000]

 

2.                  No more than one person from an institution may serve on a given NCAA com­mittee regardless of existing exception provisions. [1997]

 

3.                  The Nominating Committee endorses reappointment of an eligible individual who has served two years or less. The individual’s name will be forwarded to the Management Council or Championships Committee for consideration.  [2000]

 

4.                  General committee and sports committee candidates must go through the same nomination process as the other candidates (i.e., submission of nominations to the national office and completion of the nominee form).  [1997]

 

5.                  At the direction of the Management Council, a standard form has been de­veloped on which each nominee for a committee provides essentially the same in­formation regarding position, experience, current or past NCAA committee service, education and qualifications.  The Nominating Committee then has comparable information at one time on all candidates.  Submis­sion of other documentation, such as re­sumes, is not requested, and such documents, if submitted, are not shared with the Nominating Committee.  [1997]

 

            Reaffirmed 1998: The Nominating Committee agreed that candidates who submit resumes or vitas along with or in place of the Nominee Information Form will be contacted and asked to complete only the Nominee Information Form.

 

6.                  All nominations are to be sent to the committee coordinator, responsible for committee administration at the national office, and not to the members of the Nominating Committee.  In this manner, all members of the Nominating Committee will receive the same in­formation. [1997]

 

7.                  Every committee should be encouraged to discuss future vacancies (which are known at all times throughout the year via the NCAA Directory and the NCAA Committee Handbook and the NCAA Website) on a timely and ongoing basis, rather than await­ing the specific call for nominations in The NCAA News.  Also, each committee should take steps to identify and contact qualified, competent candidates for positions on that committee, especially ethnic minorities and women and to encourage their submission of nomination forms.  [2002]

 

8.                  A file of eligible nominees for committee service should be maintained in the na­tional office for an 18-month period, and such nominees not currently serving on a committee shall be consid­ered for any vacancy occurring on the appropriate committees during that year.  [2002]

 

9.                  Members of the Nominating Committee are not eligible to serve on other Division II general or sports committees, unless special circumstances are warranted.  [1997]

 

10.              Members of the Nominating Committee are permitted to vote on nominees from their institution and conference. [2002]

 

11.              Members of the Nominating Committee shall recuse themselves from the decision and vote on any committee for which they are nominees.  [2001]

 

12.              The Nominating Committee will meet in-person or via conference call only when a quorum of members can attend.  A majority vote of those members present is required to pass an action.  Those members not available to attend the in-person meeting or conference call may submit their recommendations to the committee coordinator. [2002]

 

13.              A member of a Division II general or sports committee who is appointed to the Division II Man­agement Council should be required to resign from the other committee(s), unless the member can serve on the committee(s) as the Man­agement Council representative. [2002]

 

14.              It is possible for a part-time institutional or conference employee to serve on an NCAA committee.  “Salaried on a regular basis” simply means paid on a regular basis and does not mean employed on a full-time basis.  In addition, the “50 percent” clause refers only to workload and not salary amount. [1998]

 

15.              If the status of a committee member (e.g., job responsibilities, institutional affiliation, conference) changes and the member no longer meets the criteria under which he/she was appointed to a Division II committee or as a Divi­sion II representative on an Association-wide com­mittee, the committee member could be eligi­ble to continue to serve. [2002]

 

16.              Members of Division II committees or Division II sports committees are not eligible to serve on other Division II general or sports committees, unless special circumstances so warrant.  These circumstances will be specified as part of the committee’s rationale.  This operating policy was adopted to reinforce the principle of providing opportunities to those individuals who had not served on an NCAA committee. [2002]

 

17.              To achieve equitable representation, whenever possible, membership on sports committees shall rotate among the conferences within a region.  [2001]

 

18.       Members of the same conference are not eligible to serve on the same committee, unless special circumstances so warrant.  [2002]

19.       The committee encourages completion of a committee term prior to application for another committee.  [2002]

 

Sports Committees

 

1.         An individual shall not serve on an NCAA sports committee unless the indi­vidual's institution sponsors the sport on an intercollegiate basis.  The Management Council may approve exceptions to this policy if there is an overriding reason to do so.  [1997]

 

2.         An individual serving as a member of an NCAA sports committee who is from an institution belonging to both the NCAA and the NAIA should not be in­volved in decisions regarding NCAA championships if the institution de­clares its intention to participate in the NAIA championship in the sport involved; therefore, such an individual on a sports committee without rules-making responsibilities shall be replaced on the committee, and such an individual on a sports committee with rules-making responsibili­ties should continue to serve on the committee for its rules function but shall not be permitted to participate in discussions or voting on champi­onship issues.  [2002]

 

4.         If possible, all changes in regional alignments (as determined by the sports committees for purposes of championships administration) are to occur prior to the call for nominations for sports committees so that nominations can be so­licited from the appropriate regions. [1997]

 

5.         Staff members at a Division II institution that sponsors one or more sports in Division I shall not be eligible to serve on the same sports committee in Division II.  [1999]

 

 

 

The National Collegiate Athletic Association

September 18, 2002                                SKT