MINUTES OF THE

 

NCAA DIVISION III ADMINISTRATIVE COMMITTEE CONFERENCE NO. 4

 

 

Middlebury College                                                                                                 February 18, 2004

Middlebury, Vermont

 

Participants:

 

Suzanne Coffey, Bates College (Management Council chair)

John McCardell, Middlebury College (Presidents Council chair)

Michael Miranda, Plattsburgh State University of New York (Management Council vice-chair)

Phillip Stone, Bridgewater College (Virginia) (Presidents Council vice-chair)

Bridget Belgiovine, NCAA, recording secretary

Jack Copeland, NCAA

Daniel T. Dutcher, NCAA

Leah Nilsson, NCAA

Susan Peal, NCAA

 

Douglas Hastad, University of Wisconsin, La Crosse, was unable to participate. 

 

 

[NOTE:  The following actions occurred at an in-person/videoconference meeting on Febru­ary 18, 2004.]

 

 

The meeting was called to order at 9:04 a.m. by President McCardell.

 

Acting for the Division III Management Council and Presidents Council, the Administrative Committee:

 

1.         2004 NCAA Convention.  The committee reviewed the voting analysis, grid, roll call list and a comparison between the spring 2003 membership survey and 2004 Convention roll call voting results.  The committee noted the significant increased participation of Divi­sion III chief executive officers (CEOs) throughout the process and specifically related to voting results.

 

2.         Division III NCAA Convention Proposal No. 66 Implementation. 

 

a.         Proposal No. 66. The committee reviewed the components of Proposal No. 66.  The committee discussed the Management Council's and Presidents Council's recommendations for implementation to include a process similar to that used by the Joint Management Council/Presidents/Council Subcommittee on the Future of Division III, especially noting the value of involving the entire membership, including CEOs, in regular communication as well as the solicitation of institutional perspectives through in-person visits, surveys and focus groups.  The committee received an update from the Membership and Championships Committees regarding their role in implementation.  The com­mittee discussed the importance of research based data to “tell the NCAA Division III story” and support next steps in the process.

 

b.         Oversight Group.  The committee approved the “Future of Division III – Phase II Oversight Group” and established its goal and charge.  Service on this two-year oversight group will be through January 2006 (five members will work beyond their Council service) to support the implementation of all facets of 2004 NCAA Convention Proposal No. 66.  The Oversight Group will meet via conference call as well as in-person meetings in conjunction with selected Presidents Council meetings.  The first in-person meeting of the group will be April 28, 2004.

 

c.         Timeline.  The committee discussed the two-year implementation plan and ap­proved the Future of Division III – Phase II timeline including a membership update at the 2005 NCAA Convention and possible legislation at the 2006 Con­vention, if appropriate.

 

 

3.         Communication Initiatives.  The Committee discussed the role of the Management Council's and Presidents Council's members and approved two key communication initiatives to support implementation of Proposal No. 66.  These communication initiatives will provide an opportunity for the more direct involvement of Division III members and enhance ongoing contact and membership feedback throughout the next two years.  The overarching concept is the establishment of Management Council's and Presidents Council’s “communication contact plans,” which is the assignment of two-three conferences and/or groups of independents to each Council member.  The initiative includes conference/independent visits by Council members and conference/independent institution virtual focus groups.

 

 

4.         College Sports Project (CSP)/Mellon Foundation Communications.  The committee re­ceived an update regarding ongoing communications between NCAA national office staff and representatives of the CSP.  It was noted that the Andrew W. Mellon Founda­tion/CSP representatives distributed a memorandum to approximately 200 Division III CEOs following the 2004 Convention to ascertain interest in continued dialogue regard­ing meaningful Division III reform.  A core number of presidents agreed to attend a strategy session in New York from 2 to 4 p.m. Thursday, April 1, at the Mellon Founda­tion's offices.  It also was noted that the focus of attention seems to be on themes of



"representativeness" and the integration of coaches and athletics directors into the main­stream of campus life.

 

5.         Strategic Planning.  The committee reviewed the impact of the recently developed Association-wide strategic plan and the 2004-2006 biennial budget process, noting the impact to the Division III planning and budget processes.  It was noted that the Division III Strategic-Planning Subcommittee was meeting March 10, followed by the Division III Budget Committee on March 12.

 

6.         Adjournment.  The meeting adjourned at 1:45 p.m.

 

 

 

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