REVISED

MINUTES OF THE

NATIONAL COLLEGIATE ATHLETIC ASSOCIATION

DIVISION III MANAGEMENT COUNCIL

Hyatt Regency Monterey July 23-24, 2001

Monterey, California

Participants:

Stephen P. Argo, Southern Collegiate Athletic Conference

Amy Ashbrock, Wilmington College, Student-Athlete Advisory Committee

Susan Bassett, William Smith College

Christopher Bledsoe, New York University

Suzanne Coffey, Bates College

William Eng, Bernard M. Baruch College

Dee Fairchild, Grinnell College

Myrtes Dunn Green, Stillman College

John Galgano, Manhattanville College, Student-Athlete Advisory Committee

John C. Harper, Bridgewater State College

Karen L. Johnson, Alfred University

Marcia S. Kierscht, Stephens College

Robert Malekoff, College of Wooster

Oscar C. Page, Austin College

Leslie J. Poolman, Dickinson College

Joy L. Reighn, Rowan University, chair

Christopher Walker, University of Redlands

Connee Zotos, Drew University

Bridget Belgiovine, NCAA, recording secretary

Daniel T. Dutcher, NCAA

Kay Hawes, NCAA

Christopher T. Martin, NCAA

Leon Lunder, Carleton College, was unable to attend the meeting.

[Note: While certain items in the Management Council’s agenda were acted upon by the Management Council at various times throughout the meeting, all final actions with a given topic are combined in these minutes for convenience of reference. Also, these minutes reflect only
actions (formal votes or “sense of meeting”), in accordance with the established policy governing minutes of all NCAA entities. The only discussion included is that ordered by the chair or a member of the group.]

Monday, July 23

The meeting was called to order at 8 a.m. by the chair, Ms. Reighn. All members were present as noted above.

1. Announcements. The chair reviewed the meeting schedule.

2. Roster, Management Council/Presidents Council committee/subcommittee assignments, future meeting schedule and Division III newsletter. The Management Council reviewed the roster, future meeting schedule and Division III newsletter.

3. Previous Minutes. The Management Council reviewed the minutes of its April 9-10, 2001, meeting, the April 26, 2001, Presidents Council meeting, the April 27, 2001, Executive Committee meeting and the may 24, 2001, Administrative Committee meetings.

It was VOTED

“That the minutes of the Management Council’s April 9-10, 2001, meeting, and the May 24, 2001, Administrative Committee meeting be approved.”

4. Management Council policies and procedures. The Management Council:

a. Reviewed the policies and procedures for election of officers to be held during the meeting.

b. Reviewed the process for conducting an appeal, including recusals in preparation for a Council appeal during the meeting.

5. Division III strategic planning. The Management Council:

a. Approved the Strategic Plan for 2001-03 (Section I – Preface; Section II – Vision; Section III – Mission; Section IV – Timeline; Section V – Planning Priorities; Section VI – Accomplishments; and strategic-planning scorecards).

b. Accepted information regarding the Division III initiatives, noting the success of the first year of Division III grants. [Division III initiative grant applications (103 submissions for approximately $632,000) and STARR pilot program (19 applications for eight pilots).]

6. Committee/subcommittee reports.

a. Association-wide Committees.

(1) Committee on Competitive Safeguards and Medical Aspects of Sports. The Management Council:

(a) Recommended that the Presidents Council approve and forward to the Executive Committee the recommendation to permit attendance of drug-education and drug-testing subcommittee members at a one-day training session in September 2001 offered by the UCLA drug-testing lab.

(b) Noted that the Division III Championships Committee reviewed and supported the recommendations developed at the April meeting of selected Wrestling Committee and Competitive Safeguards members:

(i) Wrestling practice rooms should not exceed 80 degrees Fahrenheit.

(ii) Require all freshmen and other new incoming wrestlers, to participate in the two-part weight certification program as currently exists. Allow returning wrestlers to perform the initial certification to determine a minimum wrestling weight but define the participating weight class by the weight at the first match rather than by a second certification process. This modification should reduce administrative burdens while not compromising safety.

(2) Minority Opportunities and Interests Committee. The Management Council:

(a) Noted the inclusion of the NCAA Leadership Institute for Ethnic Minority Males as part of the available programs for the 2002 Division III minority male enhancement initiatives.

(b) Recommended the inclusion of one or two Division III individuals in the review of diversity issues in NCAA football, noting that diversity in coaching ranks is also an issue in Division III.

(3) Olympic Sports Liaison Committee. The Management Council:

(a) Recommended that the Presidents Council support and forward to the Executive Committee the recommendation that the NCAA oppose the legislative bill sponsored by Senator Paul Wellstone (D-Minnesota) to provide for the revitalization of Olympic sports and request that the NCAA federal relations office closely monitor its progress.

(b) Agreed to adopt noncontroversial legislation to specifically include the World University Games as an exception in Bylaw 14.7.5.1-(e).

(4) Postgraduate Scholarship Committee. The Management Council requested that the committee consider the inclusion of a letter from either the faculty athletics representative or another institutional representative “with specific knowledge about applicant’s qualifications” as part of the application process.

(5) Committee on Sportsmanship and Ethical Conduct. The Management Council:

(a) Endorsed the recommendation to amend the Sportsperson of the Year award process as follows: (1) that athletics department staff members (e.g., coaches, trainers, etc.) be eligible to receive the award in addition to enrolled student-athletes; (2) to honor each nominee, who, in the committee's view meets the criteria as an award winner and eliminate the restriction of no more than one male and one female winner per division; and (3) to request assistance of NCAA sports committees and NCAA championship staff in identifying noteworthy acts of sportsmanship that occur during championship events. The Council noted its support for broader recognition of student-athletes.

(b) Endorsed the recommendation to notify the sports committees responsible for the administration of the men's and women's basketball championships, and the Student-Athlete Advisory Committees of its concern about the scheduling of regular season contests at casinos. The Council noted institutional autonomy regarding scheduling of regular-season contests. It referred the issue to the Student-Athlete Advisory Committee for further discussion.

(c) Noted the importance of fan/spectator control in Division III as it relates to sportsmanship.

(d) Endorsed the existing penalty structure in the sports of football and soccer for unsportsmanslike conduct, noting that sportsmanship is critical regardless of the game situation.

(6) Committee on Women’s Athletics. The Management Council:

(a) Approved the recommendation to appoint an ad hoc committee to address rule development issues for each emerging sport, when determined necessary by the committee. Such an ad hoc committee would be staffed by NCAA championships and NCAA membership services and include membership and sports specialists (e.g., coaches, athletics administrators, national governing body staff members). The Council also recommended the inclusion of an NCAA publishing staff member.

(b) Approved the recommendation (noting strong support from the Division III Student-Athlete Advisory Committee) that educational presentations be conducted regarding homophobia and creating a safe environment for student-athletes at the following NCAA meetings:

(i) All three divisional Management Councils.

(ii) 2002 NCAA Convention (Association-wide session).

(iii) Annual NCAA Foundation Leadership Conference for student-athletes.

(iv) The joint meeting of the three divisional student-athlete advisory committees (July 2002).

(v) 2002 Title IX seminar.

(c) Referred to the Membership Committee, for inclusion in the Division III institutional self-study guide, a component on creating a safe environment for all students, including student-athletes with diverse sexual orientations.

(d) Referred to the Committee on Competitive Safeguards and Medical Aspects of Sport the recommendation to endorse women’s rugby as an emerging sport for women, expressing concern regarding health and safety issues.

(e) The Council noted that the NCAA senior woman administrator job description should include the provision that the “select” exit interviews should be conducted in addition to the existing interview process.

b. Management Council subcommittees.

(1) Administrative review subcommittee. The Management Council:

(a) Upheld the action of the subcommittee to deny Centre College’s appeal, noting clear case precedent and the Division III focus on the undergraduate experience.

(b) Approved the subcommittee's actions from March 3 through June 1, 2001.

(2) Convention-planning subcommittee. The Management Council:

(a) Endorsed the Division III business session discussion topics: Championships Update; Financial Aid; and Amateurism.

(b) Endorsed the Division III forum topics: “Game of Life” discussion; CHAMPS/Life Skills Program; and Sportsmanship Issues (back-up topic).

(c) Endorsed the Association-wide discussion topics and schedule, noting its strong support for the homophobia session.

(4) Playing and practice seasons subcommittee. The Management Council deferred action on the subcommittee recommendations of the membership sponsored proposals submitted for the 2002 NCAA Convention. (See Page No. 19, Minute No. 7).

c. Division III committees.

(1) Amateurism Task Force. The Management Council recommended that the Presidents Council sponsor legislation for the 2002 NCAA Convention:

(a) To permit prospective and enrolled student-athletes to accept funds that are administered by the United States Olympic Committee pursuant to its Operation Gold program to be disbursed annually at one designated event.

(b) To permit pro-spective student-athletes to accept prize money or other forms of com-pensation based on place finish from the sponsor of an open athletics event, the United States Olympic Committee or the appropriate national governing body in the sport based on one’s place finish without losing eligibility in that sport.

(c) To charge a prospective student-athlete with the loss of a season of competition for every year of participation in organized competition from the date of the prospective student-athlete’s next opportunity for collegiate enrollment after high-school graduation; also, that a prospective student-athlete would be required to fulfill an academic year-in-residence upon initial, full-time collegiate enrollment if the student-athlete engaged in such athletics participation after high-school graduation. Additionally, the bylaw should indicate that this legislation is triggered by the graduation of the prospective student-athlete’s expected class. Finally, the seasons-of-competition rule would be triggered if a student-athlete discontinues full-time high-school enrollment at any time and engages in organized competition.

(d) To define organized competition for the application of the seasons-of-competition rule. Under this definition, a prospect would trigger the rule if any one of the following occur:

(i) Any team competition or training in which pay in any form is provided to any participant above actual and necessary expenses.

(ii) Any competition or training in which the individual accepts pay in any form based on his or her place finish or any competition or training in which the individual accepts pay in any form above actual and necessary expenses.

(iii) Any competition pursuant to the signing of a contract or entering the draft.

(iv) Any competition that is funded by a representative of an institution’s athletics interests, which is not open to all participants.

(e) To permit prospective student-athletes to sign a contract or commitment of any kind to play professional athletics.

(f) To permit a prospective student-athlete to enter a professional league’s draft and be drafted without compromising the prospective student-athlete’s NCAA eligibility.

(g) To permit prospective student-athletes to participate on a pro-fessional team.

(h) To allow the Major League Baseball Urban Youth Initiative (UYI) to be permissible under NCAA legislation for prospects under the age of 15, as long as the criteria established by the UYI for admission into the academy are based on a variety of factors, with athletics ability as only one of the criteria used. Further, an academic element should be required. The Council requested that it review more specific information regarding UYI during its October meeting.

(i) To propose the Division III amateurism legislation with an effective date of August 1, 2002, for those prospective student-athletes first entering a collegiate institution full time on or after August 1, 2002. The Council noted that the legislation is not intended to be retroactive for student-athletes enrolled prior to August 1, 2002.

The Management Council also requested that the Presidents Council:

(j) Approve the following exceptions to the application of the proposed seasons-of-competition rule:

(i) Preparatory School. Participation in organized competition while enrolled in a postgraduate college preparatory school shall be exempted. This exception may only be utilized during the initial year of enrollment in the preparatory school.

(ii) Athletics Activity Exception. A maximum one-time one-year exception for participation in the following activities: (1) official Pan American, World Championships, World Cup, World University and Olympic training, tryouts and competition; (2) officially recognized training and competition directly qualifying participants for final Olympic tryouts; or (3) official tryouts and competition involving national teams sponsored by the appropriate national governing bodies of the U.S. Olympic Committee (or for student-athletes representing another nation, the equivalent organization of that nation, or for student-athletes competing in a non-Olympic sport, the equivalent organization of that sport). These activities are currently outlined in NCAA Bylaw 14.2.1.5 (Athletics Activity Waiver - Division I). Written documentation of such participation, as required in Bylaw 14.2.1.5, also would be required for this exception.

(2) Budget Committee. The Management Council recommended that the Presidents Council:

(a) Approve the proposed budget with revenue allocation of $10,659,000 and total expenses of $12,584,780 including an additional emergency allocation of up to $40,000 to the 2001-02 championships budget. The emergency allocation should be used to accommodate necessary at-large bracket expansion for men’s lacrosse, women’s lacrosse and men’s ice hockey. The Council noted the possible addition of women’s rowing and women’s ice hockey to the list of affected sports.

(b) Approve the recommendation that the Division III reserve never fall below a 20 percent level of the revenue allocation in any two-year budget cycle.

(c) Accepted the information that the committee reviewed the Division III 11-year budget projection. The Council also noted:

(i) Inflation factor is only included for championships expenses, not nonchampionships expenses.

(ii) Minimal revenue available to pursue additional initiatives through 2005-06, based on the division’s strategic and budget plans.

(iii) Last three years of the contract (2010-2013) reflect slightly less revenue for Division III based on the newly signed ESPN agreement, which provides more front-loaded revenues.