MINUTES OF THE

NATIONAL COLLEGIATE ATHLETIC ASSOCIATION

DIVISION III POST-CONVENTION MANAGEMENT COUNCIL

Marriott Hotel January 15, 2002

Indianapolis, Indiana

Participants:

Stephen P. Argo, Southern Collegiate Athletic Conference

Amy Ashbrock, Wilmington College, Student-Athlete Advisory Committee

Dewayne Barnes, Whittier College, Student-Athlete Advisory Committee

Susan Bassett, William Smith College

Christopher Bledsoe, New York University

Suzanne Coffey, Bates College

William Eng, Bernard M. Baruch College

Myrtes Dunn Green, Stillman College

John C. Harper, Bridgewater State College

Douglas Hastad, University of Wisconsin, La Crosse

Karen L. Johnson, Alfred University

Marcia S. Kierscht, Stephens College

Leon Lunder, Carleton College

Robert Malekoff, College of Wooster

Leslie J. Poolman, Dickinson College

Christopher Walker, University of Redlands, chair

Joyce Wong, Eastern Connecticut State University

Chad Yowell, Wheaton College (MA)

Connee Zotos, Drew University

Bridget Belgiovine, NCAA, recording secretary

Daniel T. Dutcher, NCAA

Kay Hawes, NCAA

Tanyon Lynch, NCAA

Christopher T. Martin, NCAA

[Note: While certain items in the Management Council’s agenda were acted upon by the Management Council at various times throughout the meeting, all final actions with a given topic are combined in these minutes for convenience of reference. Also, these minutes reflect only actions (formal votes or “sense of meeting”), in accordance with the established policy governing minutes of all NCAA entities. The only discussion included is that ordered by the chair or a member of the group.]

The meeting was called to order at 7:32 a.m. by the chair, Mr. Walker. All members were present as noted above.

1. Announcements, introductions and roster review. The chair welcomed new members and congratulated Mr. Argo on his appointment as president of the Division III Commissioners Association.

2. Management Council policies and procedures. The Management Council reviewed its role, responsibilities and expectations.

3. Appointment of Management Council members as representatives to selected committees and subcommittees. The Management Council reviewed vacancies on the following committees and subcommittees:

a. Association-wide committee – Minority Opportunities and Interests Committee – Joyce Wong, director of athletics, Eastern Connecticut State University.

b. Division III general committees (Management Council representative).

(1) Student-Athlete Advisory Committee – Joyce Wong, director of athletics, Eastern Connecticut State University.

(2) Student-Athlete Reinstatement Committee.

c. Management Council subcommittees.

(1) Administrative Review Subcommittee (two vacancies).

(2) Playing and Practice Seasons Subcommittee.

d. Joint Management Council/Presidents Council subcommittees.

(1) Convention-Planning Subcommittee (two vacancies).

(2) Infractions Appeals Subcommittee (four vacancies).

(3) Future of Division III Task Force.

Council members were asked to submit their preferences for assignments. Some assignments were determined based on meeting schedules. Final committee assignments will be determined by the Council chair and vice-chair.

4. Review of 2002 Convention legislation. The Management Council:

a. Discussed Convention voting results. The results of roll-call votes will be posted on the NCAA Web site.

b. Expressed its support of the electronic voting system.

c. Recommended the following committee referrals:

(1) Proposal No. 47 (Executive Regulations – Selection of Teams and Individuals for Championships). Referred by the membership to the Championships Committee.

(2) Proposal No. 51 (Playing and Practice Seasons – Scrimmages). Defeated. Referred to the Management Council Playing and Practice Seasons Subcommittee.

(3) Proposal No. 59 (Eligibility – Nontraditional Courses). Defeated. Referred to the Management Council Academic Issues Subcommittee.

d. Adopted an immediate effective date for Proposal No. 58 (Athletics Personnel – Employment with Professional Sports Organizations) as noncontroversial legislation. The Council also requested notification in The NCAA News, Division III commissioners listserve and the Division III newsletter.

e. Requested that in April 2002, the Championships Committee present a plan and timetable for its review addressing possible models for membership reaction and legislative action in preparation for the 2003 Convention, as a result of the adoption of Convention Proposal No. 48 (Resolution – Review of Championships). The plan should include:

(1) Cost-benefit analysis of predetermined vs. non-predetermined sites to assess the impact of costs related to travel, location, games expense budgets and revenue.

(2) Multiyear (1997-2001) analysis of championships expenses (sport-by-sport) to assess the impact of rising costs related to bracket expansion, travel costs, official travel party expansion and championships administration.

(3) Detailed sport-by-sport analysis related to recent budget shortfalls.

(4) Recommendations for base budget adjustments (2002-03).

(5) Possible incentives to encourage the hosting championships.

5. Review of 2002 Convention issues and discussion sessions. The Management Council requested the Convention-Planning Subcommittee to review the following reactions to the 2002 Convention in planning the 2003 Convention:

a. Logistics:

· Excellent site.

· Excellent delegates reception, particularly location.

b. Association-wide sessions:

· Encourage conference call/greater communication to eliminate speaker/panelist repetition.

· Retain and expand homophobia session.

· Retain education focus on Saturday.

· Consider later start time for Association-wide sessions to permit travel (e.g., 1 or 1:30 p.m.).

· Encourage visual (PowerPoint), written materials and speaker contact information.

· Limit number of menu options and consider offering them twice.

c. Division III forum:

General:

· Retain roundtables and encourage delegate sitting with new individuals.

· Create greater structure and role for Management Council and SAAC members.

· Consider shorter time (1:30 to 3:30 p.m.) to provide break prior to opening business session.

· Identify one or two key topics to retain focus.

· Request SAAC assistance and feedback on retention of sessions focusing on student-athlete welfare topics, but possibly move those sessions to Saturday.

Culture of Division III Athletics:

· Topic appropriate; presentation too focused on narrow group of schools and related research findings.

· Encourage greater audience dialogue and interaction.

CHAMPS/Life Skills:

· Appropriate topic.

· Encourage greater audience dialogue and interaction.

d. Division III business sessions.

· Excellent format (a.m. discussion/p.m. voting).

· Excellent presentations.

· Excellent PowerPoint presentation; handouts only as appropriate.

· Shorten MC/PC reports. Highlight only key topical areas and consider PowerPoint presentation.

· Address Convention floor management. Emphasize speaker brevity and discretion. Charge vice-chairs with floor management during voting session.

e. Opening business session, Honors Dinner, joint MC/PC luncheon.

· Excellent opening business session in format and content.

· Excellent Honors Dinner format. Consider length.

· Excellent joint MC/PC luncheon. Retain recognition of departing members, roundtables and encourage dialogue and interaction on one or two topics.

6. Future meeting schedule. The Management Council reviewed the future meeting schedule. The Council recommended the following schedule for the April 2002 Management Council new member orientation:

April 7 -- Possible afternoon social opportunity.

4 – 8 p.m. – Playing and Practice Seasons Subcommittee meeting.

April 8 -- 7 – 9 a.m. – New member orientation.

9 a.m. – Management Council meeting.

7. Other business. The Council endorsed the SAAC recommendation to create a more relaxed atmosphere with greater interaction for the July 2002 joint Management Council/SAAC reception.

8. The meeting adjourned at 9 a.m.

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