SUGGESTED 2002-03 PROTOCOL REVISIONS

December 5, 2001

 

 

6.0. Specimen Collection Procedures.

 

6.1. Only those persons authorized by the crew chief will be allowed in the collection station.

 

6.1.1. The crew chief may release a sick or injured student-athlete from the collection station or may release a student-athlete to return to competition or to meet academic obligations only after appropriate arrangements for having the student-athlete tested have been made and documented on the Student-Athlete Notification Form.

 

6.2. Upon entering the collection station, the student-athlete will be identified by an NCAA courier or an institutional representative and the student-athlete will record time of arrival and print name on the Student-Athlete Roster Form. be officially signed into the station.

 

6.2.1. When ready to urinate, the  The student-athlete will select a sealed beaker from a supply of such and will record his/her initials on the beaker's lid attach a unique bar code to the beaker.

 

6.2.2. A crew member will monitor the furnishing of the specimen by observation in order to assure the integrity of the specimen until a specimen of at least 85 mL is provided.

 

6.2.2.1. Once a specimen (at least 85 mL) is provided, the student-athlete is responsible for keeping the collection beaker closed and controlled.

 

6.2.3. Fluids and food given to student-athletes who have difficulty voiding must be from sealed containers (certified by the crew chief) that are opened and consumed in the station. These items must be caffeine- and alcohol-free and free of any other banned substances.

 

6.2.4. If the specimen is incomplete, the student-athlete must remain in the collection station until the sample is completed. During this period, the student-athlete is responsible for keeping the collection beaker closed and controlled.

 

6.2.4.1. If the specimen is incomplete and the student-athlete must leave the collection station for a reason approved by the crew chief, the specimen must be discarded.

 

6.2.4.2. Upon return to the collection station, the student-athlete will begin the collection procedure again according to 6.2.

 

6.2.5. Once a specimen (at least 85 mL) is provided, the crew member who monitored the furnishing of the specimen by observation will sign that the specimen was directly validated and a  student-athlete will pour a small amount of urine into an approved container. A crew member will check the specific gravity and pH of the urine in the presence of the student-athlete.

6.2.5.1. If the urine has a specific gravity below 1.005 (1.010 if measured with a reagent strip), the specimen will be discarded by the student-athlete. The student-athlete must remain in the collection station until another specimen is provided. The student-athlete will provide another specimen according to 6.2.1 and 6.2.2.

 

6.2.5.2. If the urine has a pH greater than 7.5 (with reagent strip) or less than 4.5 (with reagent strip), the specimen will be discarded by the student-athlete. The student-athlete must remain in the collection station until another specimen is provided. The student-athlete will provide another specimen according to 6.2.1 and 6.2.2.

 

6.2.5.3. If the urine has a specific gravity above 1.005 (1.010 if measured with a reagent strip) and the urine has a pH between 4.5 and 7.5 inclusive, the specimen will be processed and sent to the laboratory.

 

6.2.5.4. Final determination of specimen adequacy will be made by the laboratory.

 

6.2.5.4.1. If the laboratory determines that a student-athlete's specimen is inadequate for analysis, at the NCAA's discretion, another specimen may be collected.

 

6.2.5.4.2. If a student-athlete is suspected of manipulating specimens (e.g., via dilution), the NCAA will have the authority to perform additional tests on the student-athlete, not to exceed two consecutive negative tests.

 

6.2.6. Once a specimen has been provided that meets the on-site specific gravity and pH parameters, the student-athlete will select a specimen collection kit and a uniquely numbered Student-Athlete Signature Form set of bar codes from a supply of such.

 

6.2.6.1. The crew member who monitored the furnishing of the specimen by observation will sign the Student-Athlete Signature Form.

 

6.2.6.21. A crew member will record the specific gravity and pH values on the Student-Athlete Signature Form.

 

6.2.6.32. The student-athlete crew member will pour approximately 60 mL of the specimen into the "A vial" and the remaining amount (approximately 25 mL) into the "B vial" in the presence of the student-athlete.

 

6.2.6.43. The student-athlete crew member will place the cap on each vial in the presence of the student-athlete; the crew member will then seal each vial in the required manner under the observation of the student-athlete and witness (if present).

 

6.3. Vials and forms (if any) sent to the laboratory The laboratory's copy of the Student-Athlete Signature Form shall not contain the name of the student-athlete.

6.4. All sealed specimens will be secured in a shipping case. The crew member will chief will put the laboratory copy of the Student-Athlete Signature Form in the case, and prepare the case for forwarding.

 

6.5. The student-athlete, crew member and witness (if present) will sign the Student-Athlete Notification Form, certifying that the procedures were followed as described in the protocol. Any deviation from the procedures must be described and recorded on the Student-Athlete Signature Form at that time. If deviations are alleged, the student-athlete will be required to provide another specimen.

 

6.6 The crew member will sign the Student-Athlete Signature Form, give the student-athlete or a designee a copy and secure all remaining copies. The compiled Student-Athlete Signature Forms constitute the "Master Code" for that drug testing.

 

6.76. After the collection has been completed, the specimens will be forwarded to the laboratory and all copies of all forms forwarded to the designated persons.

 

6.87. The specimens become the property of the NCAA.

 

6.98. Failure to certify compliance with the collection process, to sign the Student-Athlete Notification Form or the Student-Athlete Signature Form, arrive at the collection station at the designated time without justification or provide a urine specimen according to protocol is cause for the same action(s) as evidence of use of a banned substance. The crew chief will inform the student-athlete of these implications (in the presence of witnesses) and record such on the Student-Athlete Notification Form. If the student-athlete is not available, the crew chief will notify the NCAA official responsible for administration of the event or an institutional representative. The student-athlete will be considered to have withdrawn consent and will be ineligible on that basis.

 

 

7.0 Chain of Custody.

7.1. An NCAA forwarder's agent will receive the shipping case(s) and deliver them to the carrier.

 

7.2. A laboratory employee will record that the shipping case(s) have been received from the carrier.

 

7.3. The laboratory will record whether the numbered bar-code seal on each vial arrived intact.

 

7.3.1. If a specimen arrives at the laboratory with security seals not intact, the NCAA may collect another specimen.

 

 

8.0. Notification of Results and Appeal Process.

8.1. The laboratory will use a portion of specimen A for its initial analysis.

 

8.1.1. Analysis will consist of sample preparation, instrument analysis and data interpretation.

 

8.1.2. The laboratory director or designated certifying scientist will review all results showing a banned substance and/or metabolite(s) in specimen A.

 

8.1.3. By facsimile, the The laboratory will inform The Center of the results by each respective code number. Subsequently, the laboratory will mail the corresponding written report to The Center.

 

8.2. Upon receipt of the results, The Center will break the number code to identify any individuals with positive findings.

 

8.2.1. For NCAA individual/team championships, if a member institution has not heard from The Center within 30 days after the specimen was provided, the test results will be assumed to be negative.

 

8.2.2. For student-athletes who have a positive finding, The Center will contact the director of athletics or a designate by telephone as soon as possible. The telephone contact will be followed by "overnight/signature required" letters (marked "confidential") to the chief executive officer and the director of athletics. The institution shall notify the student-athlete of the finding.

 

8.2.2.1. The Center will, during the telephone conversation, advise the director of athletics that specimen B will be tested after the telephone notification. The student-athlete may be present at the opening of specimen B.

 

8.2.2.2. The institution will be given the option to have the student-athlete represented at the laboratory for the opening of specimen B. Notification by the institution of intent to have the student-athlete represented must be given to The Center.

 

8.2.2.3. If the institution desires representation but cannot arrange for such representation in 48 hours, The Center will arrange for a surrogate to attend the opening of specimen B.

 

8.2.2.3.1. The surrogate will not otherwise be involved with the analysis of the specimen.

 

8.2.2.4. The student-athlete, institution's representative or the surrogate will attest by signature as to the code number on specimen B, that the security seal has not been broken, and that there is no evidence of tampering.

 

8.2.2.5. Sample preparation for specimen B analysis will be conducted by a laboratory staff member other than the individual who prepared the student-athlete's specimen A.

 

8.2.2.6. Specimen B findings will be final, subject to the results of any appeal. By facsimile, the. The laboratory will inform The Center of the results. Subsequently, the laboratory will mail the corresponding written report to The Center.

 

8.2.2.6.1.  For student-athletes who have a Specimen B positive finding, The Center will contact the director of athletics or a designate by telephone as soon as possible. The institution shall notify the student-athlete of the finding. At this point, normal NCAA eligibility procedures will apply.

 

8.2.2.7. A positive finding may be appealed by the institution to the NCAA competitive safeguards committee or a subcommittee thereof. The institution shall notify the student-athlete of the positive test and of the right to appeal.

 

8.2.2.7.1. The institution shall appeal if so requested by the student-athlete.

 

8.2.2.7.2. The request for an institutional appeal shall be submitted in writing (e.g., letter, fax, email, etc.) by the director of athletics to the competitive safeguards committee liaison The Center within 48 hours of notification of B positive results or breach of protocol.

 

8.2.2.7.3. Any institutional appeal must be heard before the student-athlete's next contest unless both the institution and the NCAA agree otherwise.

 

8.2.2.7.4. Such an appeal will be conducted by telephone conference with the student-athlete required to participate therein. The student-athlete may have others available to participate on the call on his/her behalf.

 

8.2.2.7.5. Copies of the report from the laboratory that contain results from the A specimen and B specimen will be forwarded to the director of athletics before the appeal call.

 

8.2.2.7.6. Technical experts may serve as consultants to the committee in connection with such appeals.

 

8.2.2.7.7. The crew chief may serve as a consultant to the committee in appeal phone calls involving matters of collection protocol.

 

8.3. The NCAA will notify the institution's chief executive officer and director of athletics of the findings and the result of any appeal. This notification will be initiated by telephone to the director of athletics. This will be followed by another "overnight/signature-required" letter (marked "confidential") to the chief executive officer and the director of athletics. It is the institution's responsibility to inform the student-athlete. At this point, normal NCAA eligibility procedures will apply.


8.3.1. The NCAA may release the results of a student-athlete's final positive test to the involved institution's conference office upon the approval of the institution.

 

8.4. The NCAA competitive safeguards committee will send a report of aggregate findings to the NCAA Executive Committee. No report of aggregate data will be otherwise released without the approval of the NCAA Executive Committee. 8.5. The following is a recommended statement concerning a positive testing that results in a student-athlete's ineligibility. If inquiries are received, this statement could be released:

 

8.5. "The student-athlete in question was found in violation of the NCAA eligibility rules and has been declared ineligible."