DIVISION III COMMITTEE MEETING FREQUENCY

Pursuant to NCAA Bylaw 31.7.2.1.4, the Division III Management Council is authorized to approve all committee requests for meeting more than twice per year. During its April meeting the Management Council will review all information presented for the 2002-03 year.

COMMITTEE/ LIAISON	In-Person Meetings	Dates	Phone Calls	Exception to Bylaw 31.7.2.1.4	Rationale for Exception	Required to Meet Set Time of Year -- Why	Major Mtg Issues	Dates for 2003-04
CHAMPIONSHIPS Chris Pohl John Williams	3	September 23, 2002 (chairs) September 24-26, 2002 January 22-24, 2003 June 2003	12-15	Yes	The September meeting is necessary to review budget items. (The September meeting was a conference call prior to the change in budget schedule.)	Yes. September meeting for budget requests. January meeing for Convention follow up.	September – budget requests and recommendations. January – post-Convention follow up. June – long-range planning. All meetings include sport committee recommendations and appointments.	No
FINANCIAL AID AND AWARDS Gordon Finch Damani Leech	3	October 2002 January 2003 June 2003	2	Yes	The committee will be meeting to discuss not only its new role in the financial aid audit process but to potentially begin review of the materials submitted to the committee from member institutions. The committee will also need to inform the membership regarding any proposals that will be voted on at the 2003 Convention.	No	Financial aid audit model.	No
STUDENT-ATHLETE ADVISORY Susan Peal Mark Bedics Tim Clark	3	November 2002 January 2003 July 2003	3	Yes	The committee needs to: Prepare for the Division III Regional Leadership Conferences. Discuss legislative proposals and Division III SAAC position review and preparation time. Act on conference and partner conference feedback. Conduct orientation for new SAAC members.	Yes. The committee must meet in January in conjunction with the NCAA Convention and in July to review initial proposed legislation and requests from the Management Council.	November 2002 – discussion of legislative proposals, position review and preparation time; act on conference and partner conference feedback; and orientation of new SAAC members. January 2003 – Convention (proposed legislation). July 2003 – Preparation for Division III Leadership Conferences, strategic plan initiatives, review of initial proposed legislation and requests from Management Council and other NCAA committees.	No
BUDGET Joyce Collins	1	December 2002	0	No	N/A	No	2001-02 Expenses. Reserve as an amount instead of percentage of revenue allocation.	No
INFRACTIONS Shep Cooper Chris Strobel	1	Unknown	1	No	N/A	No	This committee has been charged to meet, as necessary, to hear and adjudicate major infractions cases. Since there have been no Division III major infractions since the inception of the new governance structure, it is unlikely that there will be such infractions cases during 2002-03. However, with the implementation of new compliance practices in Division III, it has been speculated that infractions cases may result. This is not a certainty and therefore, it is difficult, if not impossible, to predict the meeting frequency of this committee. The committee would meet on an “as needed” basis rather than a set schedule.	No
INTERPRETATIONS AND LEGISLATION Chris Martin Mweni Ekpo	2	February 6-7, 2003 June 23-24, 2003	8-10	No	N/A	No	Review of Bylaw 12. Conclude deregulation of Bylaws 30 and 31. Annual legislative issues (review of proposed legislation, incorporations, etc.).	No
MEMBERSHIP Chris Martin David Hill	2	January 23-24, 2003 June 26-27, 2003	8-10	No	N/A	No	Review of provisional member annual reports. Active member issues. Determine new class of provisional members.
NOMINATING Lori Braa	2	Early February Late September	12	No	N/A	No	Committee appointments. Goals and objectives.	No
STUDENT-ATHLETE REINSTATEMENT Julie Roe Doug Archie	2	December 2-3 June 17-19	0	No	N/A	No	Treatment of various types of reinstatement cases. Review of reinstatement procedures.	No