SC agenda/Jan 97

MINUTES OF THE

NATIONAL COLLEGIATE ATHLETIC ASSOCIATION

DIVISION III PRESIDENTS COUNCIL

Marriott Hotel January 13, 2002

Indianapolis, Indiana

Participants:

Ronald L. Applbaum, Kean University

Stanley P. Caine, Adrian College
Thomas Courtice, Ohio Wesleyan University, chair
Daniel A. DiBiasio, Wilmington College
Muriel A. Howard, State University College at Buffalo

Bette Landman, Arcadia University

R. Kevin LaGree, Simpson College

John M. McCardell Jr., Middlebury College

Ivory Nelson, Lincoln University (Pennsylvania)

M. Lee Pelton, Willamette University

John A. Roush, Centre College

Jeanie Watson, Nebraska Wesleyan University

Bridget Belgiovine, NCAA, recording secretary
Daniel T. Dutcher, NCAA

Kay Hawes, NCAA
Tanyon Lynch, NCAA

Christopher T. Martin, NCAA

Esther Barazzone, Chatham College; David Carter, Eastern Connecticut State University; Oscar Page, Division III Management Council vice-chair; Joy Reighn, Division III Management Council chair; and Phillip Stone, Bridgewater College (Virginia); were also in attendance. Marlene Springer, College of Staten Island; and Peter W. Stanley, Pomona-Pitzer Colleges, were unable to attend.

[Note: While certain items in the Presidents Council’s agenda were acted upon by the Presidents Council at various times throughout the meeting, all final actions with a given topic are combined in these minutes for convenience of reference. Also, these minutes reflect only actions (formal votes or “sense of meeting”), in accordance with the established policy governing minutes of all NCAA entities. The only discussion included is that ordered by the chair or a member of the group.]

The meeting was called to order at 7:38 a.m. by the chair, President Courtice. All members were present as noted above.

1. Announcements. President Courtice welcomed Presidents Barrazone, Carter and Stone, whose terms begin at the close of the Convention, and reviewed the meeting schedule.

2. Review roster, future meeting schedule, the Division III newsletter. The Presidents Council reviewed all documents. No action was necessary.

3. Previous Minutes. The Presidents Council reviewed the minutes of the October 22-23, 2001, Management Council meeting, the November 1, 2001, Presidents Council meeting and the November 28 and December 11, 2001, Administrative Committee meetings.

It was VOTED

“That the minutes of the November 1, 2001, Presidents Council meeting and November 28 and December 11, 2001, Administrative Committee minutes be approved as distributed.”

4. Report of the November 2, 2001, NCAA Executive Committee meeting. The Presidents Council reviewed the minutes of the November 2, 2001, Executive Committee meeting.

5. Report of the January 11, 2002, Division III Management Council Meeting.

a. Management Council Subcommittees.

· Playing and Practice Seasons Subcommittee. The Presidents Council reviewed the models, noting a clarification that “models are based on the principle that the athletic playing and practice seasons should not exceed 60 percent of an academic year.”

b. Division III committees.

(1) Amateurism Task Force. The Presidents Council approved the Management Council’s recommendation that if the seasons-of- competition rule (Proposal 40) was defeated, then Proposal Nos. 41-44 would be withdrawn. The Council also approved the recommendation that if Proposal No. 40 was adopted and Proposal Nos. 41-44 were defeated, Proposal No. 40 would be reconsidered and withdrawn or defeated.

(2) Budget Committee. The Presidents Council approved the Management Council’s recommendations:

(a) To allocate $150,000 from the excess 2000-01 Initiatives Task Force budget to be used to fund the Division III contribution to the September 11 fund and the remainder be allocated for the championships contingency. The Council noted the Division III commitment to fund the September 11 fund would be covered by 2000-01 year-end excess revenue; therefore, the $150,000 would be reallocated to the Division III contingency and reserve.

(b) That there be a Division III mandated reserve of 20 percent of the revenue allocation for the 2001-02 fiscal year rather than the mandated reserve of 35 percent approved previously.

(c) The proposed Division III 2002-03 budget of $13,454,421 in revenue and $14,158,915 in expenses, noting consideration for inflationary increases for all program expenses; including initiatives.

(d) The proposed Division III 2003-04 budget of $14,459,078 in revenue and $14,855,019 in expenses.

(e) That the Division III reserve balance should not fall below 15 percent during the 2002-04 and 2004-06 budget cycles. In addition, any unallocated resources during that budget cycle will be used to further increase the reserve.

(f) To explore the possibility of determining a specific dollar amount for the minimum Division III reserve level (e.g., $2 million plus annual inflation factor) as opposed to a percentage of the annual revenue allocation, in light of the actions to solidify the long-term budget through the CBS/ESPN agreements and the process to manage membership growth.

(g) The Council took the following actions regarding the Management Council’s recommendations regarding 2001-02 championship expenses and procedural improvements, noting the need for greater clarification regarding financial implications:

i. Endorsed various procedural improvements (as amended) and requested applicable committees to further develop the procedures, including membership implications and budget impacts.

ii. Approved specific championships travel recommendations regarding airport hub travel and minimum flight distances, effective immediately, to support the championships budget during 2001-02 only.

iii. Approved a thorough re-evaluation of all policies and procedures for subsequent years, including a cost-benefit analysis related to predetermined championships sites.

(h) Endorsed the Association-wide budget priorities, noting commitment to Division III priorities of student-athlete welfare, diversity and membership education/communication.

(3) Membership Committee. The Presidents Council endorsed the actions of the Management Council.

6. NCAA national office report – membership growth. The Presidents Council Approved the recommendation to review draft legislation to remove the current membership moratorium effective May 1, 2002, noting continued concern regarding membership growth, particularly in Division III, and its impact on the budget.

7. 2002 NCAA Convention. The Presidents Council:

a. Reviewed the Convention schedule and approved the recommendation for future joint luncheons.

b. Approved the Management Council’s recommendations on the following proposals:

(1) Proposal No. 47 (Executive Regulation – Selection) – Opposed, if not referred back to the Championships Committee.

(2) Proposal No. 48 (Resolution – Review of Championships) – Opposed, if not referred to the Championships Committee.

(3) Proposal No. 53 (Preseason Football – Shoulder Pads) – Withdrawn.

(4) Proposal No. 59 (Eligibility – Nontraditional Courses) – Approved clarification that effective date (August 1, 2002) would not be retroactive.

(5) Proposal No. 62 (Playing and Practice Seasons – Football) – May be withdrawn.

(6) Reviewed parliamentary procedures related to:

(a) Proposal No. NC-4 (Voting Rights – Football Issues) – Supported retention in package (noting that Proposal Nos. 53, 54-1, 54 and 62 will require football-only votes if NC-4 is defeated).

(b) Proposal No. NC-6 (Enrolled Student-Athlete – Definition) – Supported retention in package.

(7) Did not approve the recommendation to oppose Proposal No. 45-1. The Council voted to support Proposal No. 45-1.

(8) Oppose any motion to remove Part B of Proposal No. 45.

c. Reviewed all Convention speaker assignments. Reassigned Proposal No. 50 to Muriel Howard, State University College at Buffalo, and No. 52 to John Roush, Centre College.

8. Proposed legislation for the 2003 NCAA Convention. The Presidents Council agreed to sponsor legislation to amend Bylaw 14.2.6 (Eligibility – Seasons of Competition) to establish a season-of-competition waiver that may be granted due to extenuating circumstances for student-athletes who competed while eligible in a limited amount of competition.

9. Litigation update. The Presidents Council reviewed the litigation update provided by Elsa Cole, NCAA general counsel.

10. CEO Involvement Subcommittee. The Presidents Council approved the subcommittee’s recommendations to:

a. Continue quarterly communication via e-mail distribution of Presidents Council meeting highlights.

b. Establish conference/independent institution CEO contact program as a specific mechanism for more formal, direct, personal contact with Division III CEOs, and noted the following:

(1) Establish an action oriented program to focus on key issues leading to Convention or to gain input on critical issues during the year.

(2) Work with Division III commissioners to identify conference CEO contacts and identify Presidents Council member contacts for each conference.

(3) Develop independent institution contacts by region and identify Presidents Council member contacts for groups of regional independent institutions.

(4) Consider a 2003 Convention meeting of CEO conference/independent institution contacts to review the program and solicit feedback.

c. Establish a CEO oriented page on the NCAA’s Web site. Forward e-mail notification of updates on key Association-wide and divisional issues on a regular basis, with Web links to more detailed information.

d. Create a specific Division III CEO questionnaire related to issues of greater involvement and communication.

e. Accept the information regarding the 2001 CEO Convention survey and noted the following key results:

(1) Decline in responses from those who attended in 2001 and those that plan to attend in 2002.

(2) Increase in the number of “undecided attendance” responses for 2002.

(3) Later January date is better due to possible conflicts with Council of Independent Colleges, ACE and other presidential meetings.

(4) Request for targeted divisional CEO forums and discussion sessions.

(5) CEOs strongly favor shorter, three-day format.

(6) Commitment to Association-wide issues and discussions remains high.

(7) Consider specific area at delegates reception for Division III CEO gathering.

f. Accept the information regarding current communication initiatives and noted:

(1) E-mail distribution of CEO meeting highlights. Quarterly e-mail communication is an effective format for communication of key issues related to Council meetings. It is clear, succinct, and useful. Providing Web site connections and contact information are key.

(2) NCAA Web site – proposed CEO page. The proposed page will be a useful tool for communicating directly to all CEOs on Association-wide and divisional issues. The page should include a clear link to key divisional governance staffs and the chairs of each division’s presidential body.