MINUTES OF THE

NATIONAL COLLEGIATE ATHLETIC ASSOCIATION

DIVISION III MANAGEMENT COUNCIL

Westin Hotel July 22-23, 2002

Providence, Rhode Island

Participants:

Stephen P. Argo, Southern Collegiate Athletic Conference

Amy Ashbrock, Wilmington College, Student-Athlete Advisory Committee

Dewayne Barnes, Whittier College, Student-Athlete Advisory Committee

Susan Bassett, William Smith College

Suzanne Coffey, Bates College

William Eng, Bernard M. Baruch College

Myrtes Dunn Green, Stillman College

John C. Harper, Bridgewater State College

Douglas N. Hastad, University of Wisconsin, La Crosse

Karen L. Johnson, Alfred University

Marcia Kierscht, Stephens College

Leon Lunder, Carleton College

Robert Malekoff, College of Wooster

Leslie J. Poolman, Dickinson College

Christopher Walker, University of Redlands, chair

Joyce Wong, Eastern Connecticut State University

Chad Yowell, Wheaton College (MA)

Connee Zotos, Drew University

Bridget Belgiovine, NCAA, recording secretary

Daniel T. Dutcher, NCAA

Mweni Ekpo, NCAA

Kay Hawes, NCAA

Janice Whitehead, NCAA

Eric Wood, NCAA

Cedric Dempsey, NCAA president, attended a portion of the meeting. Christopher Bledsoe, New York University, was unable to attend the meeting.

[Note: These minutes contain only actions taken (formal votes or stated "sense of the meeting") in accordance with NCAA policy regarding minutes of all Association entities. While certain items on the Council's agenda were acted on at various times throughout the meeting, all final actions within a given topic are combined in these minutes for convenience of reference.]

The meeting was called to order at 8 a.m. by the chair, Mr. Walker. All members were present as noted above.

Monday, July 22

1. Roster, Management Council/Presidents Council Committee/Subcommittee Assignments, Future Meeting Schedule and Division III Newsletter. The Council reviewed the roster, committee assignments, future meeting schedule and newsletter.

2. Previous Minutes. The Council reviewed the minutes of its April 9-10 meeting, the April 25 Presidents Council meeting, the April 26 Executive Committee meeting and the May 6, May 22, June 10, June 14, and July 9 Administrative Committee meetings.

It was VOTED

“That the minutes of the Management Council’s April 9-10 meeting and the May 6, May 22, June 10, June 14, and July 9 Administrative Committee meetings be approved.”

3. Division III Strategic Planning.

a. Update Division III Strategic Plan -- 2002-04. The Council recommended that the Presidents Council review and approve the 2002-04 Division III Strategic Plan:

(1) Division III Values, Goals and Priorities as amended to include the Future of Division III issues.

(2) Section I -- Preface as amended.

(3) Section II -- Vision.

(4) Section III -- Mission.

(5) Section IV -- Timeline as amended to incorporate the new biennial budget process.

(6) Section V -- Planning priorities as amended to include Future of Division III and initiatives.

(7) Section VI -- Accomplishments.

(8) Strategic planning scorecards.

b. Division III Initiatives Update. The Council accepted the information, noting the continued success of the Division III grants. 2001-02 status: The membership submitted 88 Division III initiative grant applications (19 diversity; 28 membership education/communication and 41 student-athlete welfare) for a total requested of $518,379. Seventy-four grants were funded for a total of $427,183. In addition, all 12 available grants were used for women to attend the NACWAA/Hers Institute for Administrative Advancement, and four grants were awarded for minority males to attend the NCAA Leadership Institute and 11 to attend the NACDA Management Institute. The STARR program completed year one with eight pilot institutions. There were 43 FARA applications, and 43 were awarded. 2002-03 status: A total of 19 (15 institution/four conference office) women and minority internship grants were awarded and 17 (16 institution/one conference) Strategic Alliance Matching grants were awarded. Thirty-two conference SAAC grants and 34 technology grants were awarded.

4. Committee/Subcommittee Reports.

a. Association-Wide Committees.

(1) Committee on Women’s Athletics. The Council received an oral report of the work of the committee.

(2) Walter Byers Scholarship Committee. The Council received an oral report of the work of the committee.

(3) Committee on Sportsmanship and Ethnical Conduct. The Council received an oral report of the work of the committee.

(4) Research Committee. The Council received an oral report of the work of the committee.

(5) Postgraduate Scholarship Committee. The Council accepted the information that of the 131 winter sports applications, 29 postgraduate scholarships for women’s sports and 29 postgraduate scholarships for men’s sports were awarded. The Council noted that 17 Division III athletes were selected (10 men/seven women) and the increased scholarship allocation of $6,900 (2002-03) and $7,500 (2003-04).

(6) Olympic Sports Liaison Committee. The Council:

(a) Student-Athlete on a U.S. National Team Competing in Prize Money Events. Agreed to adopt noncontroversial legislation to permit NCAA student-athletes on the U.S. Olympic team and/or national team to compete in tournaments or events in which prize money is awarded, provided the NCAA student-athlete does not accept any portion of the prize money or assign his or her portion to a third party. The Council endorsed the concept that the Divisions I, II and III Management Councils' Administrative Review Subcommittees grant any waivers of those student-athletes affected by the restrictions while the recommendations work through the governance and legislative processes.

(b) Emerging Sports/Gender Equity Update. Accepted the information and noted that Division III has endorsed women's rugby as an emerging sport and is sponsoring legislation for the 2003 Convention to establish women's bowling (ten pin) as a national collegiate championship.

(7) Minority Opportunities and Interests Committee. The Council reviewed items of information submitted by the committee.

(8) Honors Committee. The Council received an oral report of the work of the committee.

(9) Committee on Competitive Safeguards and Medical Aspects of Sports (CSMAS). The Council:

(a) Medical Consultant for Football Issues. Approved the committee's recommendation to retain Bryan Smith for a one-year extension as the CSMAS medical consultant to the Football Study Oversight Committee (FSOC) and NCAA Football Rules Committee effective September 1, 2002.

(b) CSMAS Composition (NCAA Bylaw 21.1.2.1). Agreed to adopt noncontroversial legislation to amend Bylaw 21.1.2.1 to add one truly at-large committee member effective September 1, 2003, if possible, or September 1, 2004, if necessary based on the biennial budget.

(c) Sports Medicine Contact Person. Approved the recommendation to require each member institution, effective September 1, 2002, to annually provide to the NCAA the name and contact information of the director of sports medicine or comparable administrator.

(d) Bylaw 13.12.2.5.1 (Medical Examinations-During Campus Visit) Amendment. Agreed to adopt noncontroversial legislation to amend Bylaw 13.12.2.5.1 to add as an additional proviso at the end of the bylaw: "and that the results of the examination are not used by the institution to determine the admission of the prospect."

(e) Banned Drug List for Football Recruits. Referred back to the committee its request to provide more information about the NCAA banned drug list and the risks of nutritional supplement use in order to consider more appropriate communication vehicles and Division III budget impact.

b. Division III Special Committees.

(1) Joint Subcommittee on the Future of Division III. The Council:

(a) July/August Update. Recommended that the Presidents Council review and approve the oversight group's recommendations on the work of each subgroup (championships, eligibility and recruiting, financial aid, membership and playing and practice seasons). The Council also recommended the following changes to the status report:

· Expand preamble.

· Identify the framework for discussion of issues.

· Structure the document to provide an overview of issues and alternatives, not to identify specific outcomes.

(b) Charge and Timeline of the Subcommittee. Endorsed the charge. The Council also noted that the oversight group will conduct an in-person meeting October 30 to review all subgroup work, discuss membership communication and prepare for the Convention discussion session. The Council revised the timeline to include visits by Council members to Division III conferences and independent institutions between August and December to obtain feedback in preparation for the 2003 Convention discussion.

(2) Financial Aid Audit Task Force. The Council:

· Delay Submission of Legislation. Recommended that the Presidents Council approve the recommendation to delay proposed legislation to 2004, noting the development of Web-based technology to facilitate the membership submission of the financial aid information.

(3) Amateurism Task Force. The Council received an oral report of the work of the task force.

c. Division III Management Council Subcommittees.

(1) Playing and Practice Seasons Subcommittee. The Council:

(a) Playing and Practice Seasons Model – Option No. 1. Recommended that the Presidents Council sponsor legislation for the 2003 Convention to standardize playing and practice seasons to limit the total playing season to 19 weeks. The Council noted that:

i. Specific contest limits for each sport based on an average of one to two contests per week will be identified by the subcommittee in August and forwarded to the Administrative Committee by the September 1 legislative deadline.

ii. The concept of two exempted scrimmages for each sport, as recommended by SAAC, also will be addressed.

Playing and Practice Seasons Model—Revised*
	FALL	WINTER	SPRING
Traditional segment	14 weeks including practice opportunities	19 weeks including practice opportunities	14 weeks including practice opportunities
Preseason practice opportunities	20**	25	25
Contests/Dates	TBD*** (average 1-2 per week)	TBD*** (average 1-2 per week)	TBD*** (average 1-2 per week)
Nontraditional segment	5 weeks	N/A	5 weeks
Total playing season length	19 weeks	19 weeks	19 weeks

*Based on feedback from sports committees, coaches associations, and the NCAA Committee on Competitive Safeguards and the Medical Aspects of Sports

**Practice opportunities for football would remain at 27.

***Specific contest limitations have not yet been finalized but will be based on an average of one to two contests per week.

(b) Baseball – Official Game Length. Recommended that the Interpretations and Legislation Committee review the interpretation related to the permissible length of a countable baseball game.

(2) Convention-Planning Subcommittee. The Management Council recommended that the Presidents Council:

(a) 2003 NCAA Convention Schedule. Approve the schedule with the addition of a discussion of the playing and practice legislation during the Division III business session (Monday, January 13 – 10:15 to 10:45 a.m.). The following sessions also were noted:

i. Addition of Division III CEO education session (Sunday, January 12 -- 8 to 10 a.m.) for exploratory institutions and new Division III CEOs. The Membership Committee recommended this session.

ii. Purpose and format for the Division III Forum (Sunday, January 12 -- 1:30 to 3:30 p.m.).

iii. Topics and morning timeframe for the Division III business session (Monday, January 13 – 8 a.m. to noon).

(b) Association-Wide and Divisional Topics -- 2003 Convention. Approve the Association-wide topics, noting that invitations to outside speakers should focus on academic research and, therefore, concern was expressed with inviting the author of "Tilting the Playing Field."

(3) Administrative Review Subcommittee. The Council reviewed items of information submitted by the committee.

d. Division III General Committees.

(1) Student-Athlete Reinstatement Committee. The Council recommended that the Presidents Council sponsor legislation for the 2003 Convention:

(a) Expansion of the Season-of-Competition Waiver (Bylaw 14.2). To amend Bylaw 14.2.6 to increase the participation permitted for eligible student-athletes, while still qualifying for a waiver, to a maximum of three contests or dates of competition (whichever is applicable to that sport) or one-third (whichever number is greater) of the institution’s completed contests or dates of competition in his or her sport.

(b) Restitution Legislative Proposals. To amend Bylaws 13.5 (entertainment), 13.7.6 (lodging for additional persons) and 13.13.2.1 (employment at camp or clinic/student-athlete) to be based on restitution. Therefore, violations of these bylaws would no longer affect the prospective student-athlete’s eligibility if the value of the benefit is $50 or less, conditioned upon the prospective student-athlete repaying the value of the benefit to a charity of his or her choice. Violations of these bylaws would remain institutional violations per NCAA Constitution 2.8.1.

(c) De Minimus Legislative Proposals. To amend Bylaws 13.7.4 (accommodations on official visits), 13.7.5.5.2 (multiple hosts), 13.11.6 (photograph of prospect), 13.14.1 (coach involvement) to be de minimus. Therefore, violations of these bylaws would no longer affect the prospective student-athlete’s eligibility. Violations of these bylaws would remain institutional violations per Constitution 2.8.1.

(d) Restitution Proposal Bylaw 15.2.3 (Books). To amend Bylaw 15.2.3 (books) to be based on restitution. Thus, violations of this bylaw would no longer affect the student-athlete’s eligibility if the violation is $50 or less, and the student-athlete repays the value of the benefit to a charity of his or her choice. Violations of this bylaw would remain institutional per Constitution 2.8.1.

(e) U.S. Service Academies, Special Eligibility Provisions; Five-Year/ 10-Semester Rule (Bylaw 14.9.1). To amend Bylaw 14.9.1 (U.S. service academies, special eligibility provision; five-year/10-semester rule) to reflect the following language, to provide guidance to the membership as to which body of authority should review and make determinations of this bylaw.

"The Student-Athlete Reinstatement Committee may approve waivers to the 10-semester rule (see Bylaw 14.2) for student-athletes of the national service academies who have exhausted eligibility in one sport but wish to compete in another sport or sports in which they have eligibility remaining."

The Management Council also:

(f) Policies and Procedures. Approved proposed changes to the student-athlete reinstatement policies and procedures.

(g) Editorial Revision Within Bylaws 30.6.1 and 30.6.1.1 (10-Semester/15-Quarter Rule Waiver Criteria). Approved the following editorial revisions to Bylaws 30.6.1 and 30.6.1.1 (10-semester/15-quarter rule waiver criteria):

i. Bylaw 30.6.1. “A waiver of the five-year/10 semester period of eligibility is designed to provide a student-athlete with the opportunity to participate in four seasons of intercollegiate competition within a five-year 10-semester/15-quarter period. This waiver may be granted, based upon objective evidence, for reasons that are beyond the control of the student-athlete or and the institution, which deprive the student-athlete the opportunity to participate for more than one season in his or her sport within 10 semesters/15 quarters.”

ii. Bylaw 30.6.1.1. Circumstances considered to be beyond the control of the student-athlete or and the institution and do not cause a participation opportunity to be used shall include,