MINUTES OF THE
NATIONAL COLLEGIATE ATHLETIC ASSOCIATION
DIVISION III MANAGEMENT COUNCIL
Westin Tabor Center April 9-10, 2002
Denver, Colorado
Participants:
Stephen P. Argo, Southern Collegiate Athletic Conference
Dewayne Barnes, Whittier College, Student-Athlete Advisory Committee
Susan Bassett, William Smith College
Christopher Bledsoe, New York University
Suzanne Coffey, Bates College
William Eng, Bernard M. Baruch College
Myrtes Dunn Green, Stillman College
John C. Harper, Bridgewater State College
Karen L. Johnson, Alfred University
Leon Lunder, Carleton College
Robert Malekoff, College of Wooster
Leslie J. Poolman, Dickinson College
Christopher Walker, University of Redlands, chair
Joyce Wong, Eastern Connecticut State University
Chad Yowell, Wheaton College (MA)
Connee Zotos, Drew University
Bridget Belgiovine, NCAA, recording secretary
Daniel T. Dutcher, NCAA
Kay Hawes, NCAA
Christopher T. Martin, NCAA
Terri Steeb, NCAA
Sharon K. Tufano, NCAA
Elsa Cole, NCAA general counsel, Cedric Dempsey, NCAA president, and representatives from the Baker-Parker search firm attended portions of the meeting. Douglas Hastad, University of Wisconsin, La Crosse, and Marcia S. Kierscht, Stephens College, were unable to attend the meeting.
[Note: While certain items in the Management
Council’s agenda were acted upon by the Management Council at various times
throughout the meeting, all final actions with a given topic are combined in
these minutes for convenience of reference. Also, these minutes reflect only actions (formal votes or
“sense of meeting”), in accordance with the established policy governing
minutes of all NCAA entities. The
only discussion included is that ordered by the chair or a member of the
group.]
Monday, April 9
1. Announcements. The chair welcomed new members, Mr. Barnes, Ms. Wong, and Mr. Yowell. The chair congratulated Ms. Belgiovine on her promotion to associate chief of staff for Division III, and announced that Mr. Martin would be leaving the NCAA in June to take a position as commissioner of the College Conference of Illinois and Wisconsin and thanked him for his contributions to Division III. The chair encouraged Council members to use the Division III listserve to foster dialogue between the quarterly Council meetings.
2. Roster, Management Council/Presidents Council committee/subcommittee assignments, future meeting schedule and Division III newsletter. The Council reviewed the roster, committee assignments, future meeting schedule and newsletter. The Council requested that the committee assignments chart list the Student-Athlete Advisory Committee Council representatives’ service on Association-wide committees.
3. Previous minutes. The Council reviewed the minutes of its January 11, 2002, meeting, the January 12, 2002, Joint Presidents Council/Management Council meeting, the January 15, 2002, Post-Convention Management Council meeting, the January 13, 2002, Presidents Council meeting, the January 15, 2002, Executive Committee meeting and the January 31, February 13 and 28, and March 11, 2002, Administrative Committee meetings.
“That the minutes of the Management Council’s January 11, 2002, meeting, the January 12, 2002, Joint Presidents Council/Management Council meeting, the January 15, 2002, Post-Convention Management Council meeting and the January 31, February 13 and 28, and March 11, 2002, Administrative Committee meetings be approved.”
4. Division
III strategic planning. The
Council received an update on recent Division III grant programs. It was noted that 15 institutions and
four conferences received women and
minority internship grants, 16 institutions and one conference received
strategic alliance matching grants and 46 institutions received independent
institution regional seminar grants.
The annual Division III initiatives report will be presented in July.
5. Committee/subcommittee reports.
a. Association-wide committees.
(1) Committee on Competitive Safeguards and Medical Aspects of Sports. The Council:
a. Reviewed a recommendation from a Division I
subcommittee studying issues related to out-of-season conditioning workouts to
conduct an educational campaign to heighten awareness of issues surrounding
out-of-season conditioning in football.
b. Recommended that the Committee on Competitive Safeguards and Medical Aspects of Sports address the educational initiative regarding out-of-season conditioning to include a broader audience (including Division III) and all sports. Specifically recommended written notification to Division III campuses to increase awareness of institutional responsibility for protecting the health of student-athletes and to focus on information to assist with understanding of the potential impact of nutritional supplements, medications/drugs, existing medical conditions, acclimatization, hydration, and clothing/equipment on student-athletes during any strenuous workout.
(2) Honors Committee. The Council received an oral report of the work of the committee.
(3) Minority Opportunities and Interests Committee. The Council reviewed the items of information submitted by the committee.
(4) Olympic Sports Liaison Committee. The Council received an oral report of the work of the committee.
(5) Postgraduate Scholarship Committee. The Council received an oral report of the work of the committee.
(6) Research Committee. The Council received an oral report of the work of the committee.
(7) Committee on Sportsmanship and Ethnical Conduct. The Council received an oral report of the work of the committee.
(8) Walter Byers Scholarship Committee. The Council received an oral report of the work of the committee.
(9) Committee on Women’s Athletics (CWA). The Council:
(a) Forwarded to the Division III Nominating Committee the recommendation that the Council give consideration to diversity when appointing future CWA members.
(b) Agreed to sponsor legislation to identify rugby as an emerging sport.
(c) Accepted
information that the committee received an update on
the various homophobia educational initiatives that have been conducted (e.g.,
2002 NCAA Convention) and are planned for the three Management Councils,
Student-Athlete Advisory Committees and student-athlete leadership conference. The committee received very positive
feedback on the Convention session and noted that 150 people attended. However, several committee members
received comments that some Convention participants did not attend the session
for fear of being labeled a homosexual.
The committee suggested that a session on homophobia be a general
session at the 2003 Convention to alleviate the “fear factor” and encourage
participants to attend.
The Council noted the value of the recent NCAA News article on the subject.
(d) Accepted information that the committee requested staff to
gather information to identify candidates for the 2002 Woman of the Year
selection committee. Jacqueline
McWilliams was recommended as chair of the selection committee. The committee also requested statistics
regarding the 2001 applicant pool.
Nomination forms will be available in June. The national office, conference and campus SAACs will be requested
to announce and promote the availability of nomination forms.
The Council recommended notification on the NAD3AA and Division III commissioners listserve.
(10) Joint Committee on Women’s Athletics and Minority Opportunities and Interests Committee. The Council reviewed the items of information submitted by the joint committees.
b. Division III special committees.
(1) Financial Aid Audit Task Force. The Council:
(a) Accepted information that the task force had its first in-person meeting February 20. The task force compared the recommendations and comments from the governance groups, 2001 pilot program participants and 2002 Convention discussion session. The task force reached consensus regarding the following elements: scope/size; frequency and auditor and encourages feedback on those issues.
The Council recommended that the task force consider a process to monitor institutions that consistently report audit irregularities.
(b) Accepted information that the task force discussed developing a financial aid reporting methodology that would be a CD-ROM or Web-based standardized reporting mechanism. The task force appointed a subcommittee of financial aid administrators that will examine the components and report back to the full task force during its May 14 meeting. Subcommittee members include:
·
Paul Boyer, director of
financial aid, Williams College
·
Marian Conrad, director of
financial aid, Kalamazoo College
·
Dan Preston, dean of
enrollment management/director of financial aid, Linfield College
·
Ellen Shilkret, associate
director of financial aid, Vassar College
·
Eric Hartung, NCAA
·
David Hill, NCAA
·
Damani Leech, NCAA
The Council noted the importance of communication and input from financial aid officers and institutional research personnel.
(c) Accepted the information that the task force revised
its timeline, noting an amended April date for a mailing to the membership’s
directors of financial aid.
(2) Joint Subcommittee on the Future of Division III. The Council:
(a) Endorsed the charge and timeline.
(b) Reviewed the composition and:
(i) Discussed the issue of representation on the oversight group, noting that all oversight group recommendations will be forwarded to the Management Council and Presidents Council, which include diverse membership representation.
(ii) Recommended that the oversight group appoint Dewayne Barnes, Student-Athlete Advisory Committee representative, to the championships subgroup.
(c) Reviewed the roster and noted the inclusion of all subgroup members from the playing and practice seasons subcommittee and student-athlete representation.
c. Division III Management Council subcommittees.
(1) Academic Issues Subcommittee. The Council received an oral report of the work of the committee.
(2) Administrative Review Subcommittee. The Council recommended that the Presidents Council sponsor legislation to amend Bylaw 14.2.6 (Seasons of Competition Waiver) to indicate that in order to qualify for a waiver, student-athletes who competed while ineligible must have competed only in the first half of the championship season and included that as an amendment to Proposal No. 1 (see Minute No. 6-a). The Council also approved the recommended removal of the requirement that the eligible student-athlete’s competition occur within 60 days of the date the student-athlete reported for athletics participation.
(3) Convention-Planning Subcommittee. The Council recommended that the Presidents Council:
(a) Endorse the draft Convention schedule
noting:
(i) Earlier start time (11 a.m. to
12:30 p.m.) for Joint Management Council/Presidents Council Luncheon to
accommodate attendance at Association-wide menu sessions.
(ii) Later start time and more limited topics for
Association-wide and divisional menu sessions.
(iii) Possible later start time (noon to 1:30 p.m.)
for Divisions II and III joint CEO session to accommodate attendance at
conference meetings.
(iv) Limited time (1:30 to 3:30 p.m.) and focus on
one topic for the Division III Forum.
(b) Endorse the topics and recommended additional topics:
(i) Association-wide: Empowerment of FAR (e.g., release time; compensation; role). The Council also recommended that the staff pay particular attention to recent Title IX cases in the development of programming.
(ii) Division III: Nominating Committee process (i.e., completion of forms).
The Council also accepted information that the subcommittee:
(c) Reviewed the results of the Convention questionnaire, noting:
(i) Total of 370 responses (CEO=30; FAR=48; AD=177;
Other campus administrators=92; Commissioners=20; Other=3). The total responses were down from 420
in 2001 and CEO attendance continued to be very low.
(ii) Strong support for three-day format (Saturday-Monday).
(iii) Strong support for Association-wide educational
sessions. Key topics
included: legislative rules and
workshops; violence in sports; legal issues and facility management.
(iv) Positive response regarding Indianapolis as a
Convention site.
(v) Future sites of interest: San Diego; San Antonio; Orlando and
Indianapolis.
(vi) Strong support for Division III business
session format including topics in the morning and afternoon voting.
(d) Welcomed new members Douglas Hastad, chancellor, University of Wisconsin, La Crosse (Management Council representative), and Cathie Schweitzer, director of athletics, Springfield College (NAD3AA representative).
(e) Reelected Susan Bassett, director of athletics, William Smith College, as chair.
(f) Reviewed the planning timetable.
(4) Playing and Practice
Seasons Subcommittee. The
Council recommended that the Presidents Council sponsor legislation to:
(a) Amend Bylaws 17.13.5.1 and 17.13.5.2 (Maximum Limitations – Women’s Ice Hockey) to reduce the maximum number of contests in the sport of women’s ice hockey to 25. The Council also recommended related communication with sports committees and the Student-Athlete Advisory Committee.
(b) Amend Bylaw 17.25.1 (Length of Playing Season – Track and Field Indoor/Outdoor) to specify that an institution that sponsors indoor track and field but not outdoor track and field (or vice versa) is limited to a playing and practice season of 21 weeks. The Council also recommended related communication with sports committees that includes the editorial revisions to Bylaws 17.25.5.1 and 17.25.5.2 to clarify that the maximum limitations in the sport of track and field apply to both indoor and outdoor combined rather than separately.
The Council also:
(c) Endorsed the circulation of the Playing and Practice Seasons Model -- Option No. 1 as amended to coaches associations and sports committee chairs, noting the importance of communication with the Student-Athlete Advisory Committee.
|
OPTION
1 |
|||
|
|
FALL |
WINTER |
SPRING |
|
Traditional |
9 weeks + practice |
14 weeks + practice |
9 weeks + practice |
|
Preseason |
20 |
20 |
20 |
|
Contests/Dates |
Average of 1 to 2
per week |
Average of 1 to 2
per week |
Average of 1 to 2
per week |
|
Nontraditional Segment |
5 weeks with max. 4
contests/dates |
N/A |
5 weeks with max. 4
contests/dates |
|
Total Playing s Season Length |
14 weeks + practice
opportunities |
14 weeks + practice
opportunities |
14 weeks + |
|
9 weeks determined by counting back from selection day for the
applicable NCAA Championship. |
|||
(d) Accepted the information that the subcommittee agreed to remove Option No. 2 from consideration, as the model does not accomplish the desired goals of clarifying and standardizing NCAA Bylaw 17. The subcommittee also tabled Option No. 3 (originally requested by the Management Council) but agreed to review it in the context of discussions regarding the future of Division III. The subcommittee noted that Option No. 3 represents a dramatic change to Bylaw 17 with the elimination of all competition in the nontraditional segment. The subcommittee also noted the possible development of an “Option No. 4” (elimination of nontraditional segment) as part of the joint subcommittee’s discussions.
d. Division III general committees.
(1) Amateurism Task Force. The Management Council recommended that
the Presidents Council:
(a) Sponsor legislation to amend the definition of a professional team to indicate that a professional team is any organized team that:
(i) Provides any of its players with more than actual and necessary expenses for participation on the team,
except as otherwise permitted by NCAA legislation. Actual and necessary expenses should be limited to the
following, provided the value of these items is commensurate with the
fair-market value in the locality of the player and is not excessive in nature:
·
Meals directly
tied to competition;
·
Lodging
directly tied to competition;
·
Apparel,
equipment and/or supplies;
·
Coaching and/or
instruction;
·
Health/Medical
insurance;
·
Transportation
(i.e., expenses to and from practice and competition, cost of transportation
from home to training/practice site to home at the end of season);
·
Medical
treatment and/or physical therapy;
·
Facility usage;
and
·
Entry fees.
(ii) Declares itself to be professional.
The
Council also:
(b) Approved an intent-based modification to amend Bylaw 12.1.1 (Amateur Status) to allow prospective student-athletes to accept actual and necessary expenses tied directly to competition associated with their competition on a professional team.
(c) Approved an intent-based modification to amend Bylaw 12.2.3.2.4 (Competition – Major Junior A Ice Hockey) and send related communication, to reflect that participation on a major junior A ice hockey team, regardless if the competition occurs while the prospect is still in high school, will result in triggering the newly adopted seasons-of-competition rule.
(d) Forwarded the following recommended interpretations to the Interpretations and Legislation Committee to issue official interpretations, based on the intent of the newly adopted amateurism legislative changes:
(i) Fulfillment of an Academic Year in Residence.
To fulfill an academic year in residence, in accordance with the
seasons-of-competition rule, Bylaw 14.5.1.2 (Determination of Year in Residence) must be met, and the
student-athlete must not engage in intercollegiate competition. The year in residence may be fulfilled
at any collegiate institution.
(ii) Repeat Year in High School. If a student- athlete legitimately has
to repeat a year in high school, the expected date of high-school graduation
will be extended. The intent is
that a student-athlete who is repeating a year in high school will not trigger
the rule while still enrolled full-time in high school.
(iii) Definition of Actual and Necessary Expenses. For purposes of the seasons-of-competition rule, actual and
necessary expenses be defined as the following (please note that this
definition will parallel the recommended changes to the definition of a professional
team):
·
Meals directly tied
to competition;
·
Lodging directly tied
to competition;
·
Apparel, equipment
and/or supplies;
·
Coaching and/or
instruction;
·
Health/Medical
insurance;
·
Transportation (i.e.,
expenses to and from practice and competition, cost of transportation from home
to training/practice site to home at the end of season);
·
Medical treatment
and/or physical therapy;
·
Facility usage; and
·
Entry fees.
(iv) Termination of Contract. If a student-athlete signs a contract
prior to collegiate enrollment, all relationships with the professional team
and all terms of the contract must be severed prior to initial full-time enrollment. The intent is to clarify that a
student-athlete cannot remain under contract with a professional team while
enrolled at a Division III institution and be eligible in that sport.
(v) Year in Residence Sport Specific. The academic year in residence related
to the organized-competition rule is sport specific. Therefore, if a student-athlete triggers the rule in soccer,
he or she is only required to fulfill the academic year to achieve eligibility
in the sport of soccer.
(e) Forwarded to the Student-Athlete Reinstatement
Committee the recommendation that the committee continue to impose the same
penalties for student-athletes who are not able to take advantage of the newly
adopted legislation based on the effective date, noting that the legislation is
effective August 1, 2002, and not retroactive.
(2) Budget Committee. The Council:
(a) Reviewed the 2001-02 Budget-to-Actual report, noting that line items
with significant negative differences were justified and covered within the
overall budget.
(b) Reviewed and approved the 2002-03 and 2003-04 proposed budget.
(3) Championships Committee. The Council:
(a) Approved the following sports
committee appointments:
Men’s Basketball – Steve Larson, director of
athletics/coach at Edgewood College, Midwest region, and Mike Theulen, director
of athletics at Western New England College, Northeast region.
Women’s Basketball – William Finney, director of
athletics/coach at Marymount University (Virginia), Atlantic region.
Field Hockey – Robin Sheppard, senior woman administrator
at Trinity College (Connecticut), West region.
Football – Daniel MacNeill, coach at State University
College at Cortland, East region, and reappoint Robert Berzowitz, coach at the
University of Wisconsin, Whitewater, West region.
Men’s Golf – Reappoint Daniel Ruyle, coach at Southwestern
University, District 6; Nancy Van Hoozier, director of athletics from Olivet College,
District 4; and Richard Mueller, coach at New York University, District 1.
Women’s Golf – Darla Kirby, coach at the University of Mary
Hardin-Baylor, District 5.
Women’s Lacrosse – Missy Foote, senior woman
administrator/coach at Middlebury College, New England region; Beth Bricker,
senior woman
administrator at the University of Puget Sound, West region; and Laura Moan,
coach at State University College at Oneonta, New York region.
Men’s and Women’s Rifle – Initially approved Michael
McKaughan, coach at the United States Coast Guard Academy, District 1, but due
to Mr. McKaughan’s position change at his institution, his reappointment was
rescinded subsequent to the committee’s meeting because he is no longer eligible.
Women’s Rowing – Reappoint Michael Alton, coach at Vassar
College, at large, and reappoint Elizabeth Emery, coach at Wesleyan University,
Northeast region.
Women’s Soccer – Mike Stehlik, coach at Gustavus Adolphus
College, Central region.
Women’s Softball – Karen Baird, coach at Albion College,
Central region, and reappoint Debra Steward, senior woman administrator/coach
at the University of Wisconsin, Eau Claire, Great Lakes region.
Men’s and Women’s Swimming and Diving – Charles Gordon,
director of athletics at Emory University, South region.
Men’s and Women’s Tennis – Rich Meckfessel, commissioner at
the St. Louis Intercollegiate Athletic Conference, men’s Central region, and
reappoint Julie Greenwood, coach at Williams College, women’s Northeast region.
Men’s and Women’s Track and Field – Linda Barley, director
of athletics at York College (New York), Atlantic region.
Women’s Volleyball – Lori Mazza, director of athletics at
the University of Pittsburgh, Bradford, Mid-Atlantic region.
Men’s Water Polo – Reappoint Brian Streeter, director of
athletics at Pennsylvania State University Erie, the Behrend College, East
region.
Wrestling – David Kemmy, coach and assistant athletics
director at Roger Williams University, East region.
Men’s Basketball Rules – Joe Baker, director of athletics
at the University of Wisconsin, LaCrosse, Region 4; Kevin Van Streek, coach at
Calvin College, Region 4; and Charlie Brock, coach at Springfield College,
Region 1.
Women’s Basketball Rules – Kathy Hagerstrom, coach at
Wellesley College, Region 1, and Julie Soriero, assistant director of athletics
at Colorado College, Region 4.
Football Rules – Reappoint Michael Storey, associate
director of athletics at Bridgewater State College, Region 1.
Men’s and Women’s Ice Hockey Rules – Val Belmonte, director
of athletics at Union College, Division III men’s representative. [NOTE: the Presidents Council subsequently denied the appointment
due to an institutional sports sponsorship issue. Union College sponsors ice hockey at the Division I level.]
Soccer Rules – Lee Ellis, coach at Principia College,
Region 3.
Volleyball Rules – Kristin Russell, senior woman
administrator/coach at the University of Wisconsin, Whitewater, Region 4.
(b) Approved the
recommendation to grant the Men’s and Women’s Swimming Committee permission to
meet outside Indianapolis in 2002.
(c) Approved the
recommendation to allow Barbara Kalbus to serve as the secretary-rules editor
of the Men’s and Women’s Water Polo Rules Committee.
(d) Accepted the
recommendation to eliminate the drug-testing announcement at the mandatory
prechampionship administrator/coaches meeting as a deterrent to ergogenic drug
use, noting that the Council previously approved it in January 2002.
(e) Approved the
recommendation to deny the Midwest Collegiate Hockey Association’s request for
a waiver of NCAA Bylaw 31.3.4.2-(d) (single-sport conference and membership requirements).
(f) Agreed to adopt
noncontroversial legislation to eliminate Bylaw 30.7.3 (Football Postseason
Opportunity) prohibiting football foreign tours in years in which an
institution’s team participates in an NCAA championship.
(g) Endorsed the analysis of expenditures from 1998 to 2001 and the
draft recommended policies to address budget issues.
Clarification
of Seeding, Pairing and Nonpredetermined Site Selection Policies.
· Once selected, all teams will be grouped into geographic clusters.
· Initial pairings an