MINUTES OF THE
NATIONAL COLLEGIATE ATHLETIC ASSOCIATION
DIVISION III MANAGEMENT COUNCIL
NCAA National Office October 21-22, 2002
Indianapolis, Indiana
Participants:
Stephen P. Argo, Southern Collegiate Athletic Conference
Dewayne Barnes, Whittier College, Student-Athlete Advisory Committee
Susan Bassett, William Smith College
Chris Bledsoe, New York University
Suzanne Coffey, Bates College
William Eng, Bernard M. Baruch College
John C. Harper, Bridgewater State College
Douglas N. Hastad, University of Wisconsin, La Crosse
Karen L. Johnson, Alfred University
Marcia Kierscht, Stephens College
Leon Lunder, Carleton College
Robert Malekoff, College of Wooster
Leslie J. Poolman, Dickinson College
Sandra Slabik, Neumann College
Christopher Walker, University of Redlands, chair
Joyce Wong, Eastern Connecticut State University
Chad Yowell, Wheaton College (Massachusetts)
Connee Zotos, Drew University
Bridget Belgiovine, NCAA, recording secretary
Daniel T. Dutcher, NCAA
Mweni Ekpo, NCAA
Kay Hawes, NCAA
Cedric Dempsey, NCAA president, attended a portion of the meeting.
[Note: These minutes contain only actions
taken (formal votes or stated "sense of the meeting") in accordance
with NCAA policy regarding minutes of all Association entities. While certain items on the Council's
agenda were acted on at various times throughout the meeting, all final actions
within a given topic are combined in these minutes for convenience of
reference.]
Monday, October 21
1. Roster, Management Council/Presidents Council Committee/Subcommittee Assignments, Future Meeting Schedule and Division III Newsletter. The Council reviewed the roster, committee assignments, future meeting schedule and newsletter. Sandra Slabik will fill the immediate vacancy on the NCAA Division III Administrative Review Subcommittee. Chris Bledsoe will fill the immediate vacancy on the NCAA Division III Committee on Infractions.
2. Previous Minutes. The Council reviewed the minutes of its July 22-23 meeting; the August 8 Presidents Council meeting; the August 9 Executive Committee meeting; and the August 29, September 3 and September 16 Administrative Committee meetings.
“That the minutes of the Management Council’s July 22-23 meeting and the August 29, September 3 and September 16 Administrative Committee meetings be approved.”
3. Division
III Strategic Planning.
a. Strategic
Planning Priorities and Accomplishments. The Council reviewed the 2002-03 priorities in progress.
b. Initiatives
Task Force. The Council:
(1) Reallocations for 2002-03 and 2003-04
Initiatives Budgets. Recommended
that the Presidents Council approve the reallocation of resources to the
2003-03 and 2003-04 Division III initiatives budget. The reallocation includes:
(a) 2002-03.
n Reallocate $50,000 from planning and
development to women and minority internship grants.
n Include $750 travel for all 12 senior woman
administrator enhancement grants and add three additional scholarships ($2,250
each).
n Add 45 grants of $750 for conference-affiliated
members to attend NCAA regional seminars.
n Move $1,023,340 into the Division III reserve
for one year only.
(b) 2003 -
04.
n Reinstate $150,000 for 10 additional interns to
the women and minority internship grant program.
n Reinstate $300,000 for initiative grant funds
($100,000 each to diversity, membership education, student-athlete welfare) and
increase the grant limit to $10,000 per institution, plus a maximum of four
grants awarded at the discretion of the selection committee for up to $15,000
each. Increase collaborative grant
limit to $25,000.
n Reinstate $150,000 to conference technology
grant and an additional $50,000 to accommodate 40 conferences.
n Add $20,000 to conference student-athlete advisory committee (SAAC) grant to accommodate 40 conferences.
n Use of $1,023,340 from the Division III
reserve.
(2) SAAC Conference Partner Program. Recommended that the Presidents Council approve $6,000 funding for travel as part of the NCAA Division III Student-Athlete Advisory Committee budget to support Division III SAAC member attendance at Division III partner conference meetings as a component of the Division III initiatives conference SAAC program.
(3) 2002-03 Initiative Grant Fund Review Factors. Approved the 2002-03 initiative review
factors for initiative grant funds to support student-athlete welfare,
diversity and membership education.
(a) All grant applications must bear the signature
of the chief executive officer (CEO) or designee to ensure institutional
support for the initiative.
(b) There is no appeal process for grants not
recommended for funding.
(c) Specific and detailed budget documentation must
be submitted with the grant impact evaluation form identifying how grant funds
were used.
(d) Significant shifts in the use of grant funds
must receive prior approval.
(e) Any request for grant extensions (on a funded
grant) must be submitted in writing or via e-mail and must include a compelling
rationale. Grant funds must be
returned to the NCAA if the initiative is not begun within six months of the
award.
(f) Any unallocated grant funds in excess of $200
must be returned to the NCAA.
(g) Handwritten applications will not be accepted.
(h) Priority funding should be given to first-time
applicants.
(i) Grants to support existing campus programs will
not be funded; however, identification of funds needed to support a “new
aspect” of an existing program will be considered.
(j) Applications and grant review forms should
identify “repeat” applicants.
(4) 2001-02 Initiative Results.
Endorsed the 2001-02
initiatives results and recommendations for communication and evaluation of the
initiatives, noting that the overall goal for the initiative program was
to expand the reach of the membership to address three key strategic planning
areas: diversity, membership
education and communication, and student-athlete welfare. Results are posted on the NCAA Web
site. The allocation of resources
to support nonchampionships initiatives was approximately 15.5 percent (11
percent initiatives programs; 4.5 percent overhead) of the overall Division III
budget, and unallocated funds totaled $1,130,090. It also was noted that unallocated resources would be reallocated
to support the 2002-03 and 2003-04 initiatives and to replenish the Division
III reserve. The Initiatives Task
Force recommended a session at the 2002-03 NCAA regional seminars to discuss
the initiatives to enhance communication and gain membership feedback in
preparation for the overall evaluation of the initiatives program scheduled for
fall 2003, and the development of a chart listing all initiatives and identifying
all institutions and conferences that accessed funds for each year of the initiatives
programs (2000-01, 2001-02, 2002-03 and 2003-04).
(5) 2002-03 Initiatives Summary. Endorsed the 2002-03 initiatives and grant recipients, noting that unallocated resources from the 2002-03 budget could be reallocated to support 2003-04 initiatives and to replenish the Division III reserve.
(6) Assessment
Plans for Overall Review of Initiatives. Accepted the information that the task force discussed
assessment plans to assist with the overall review of initiatives, noting that
the goal of the Initiatives Task Force was to promote the advancement of three
key strategic-planning priorities of the Division III strategic plan through
the allocation of resources to the Division III membership. The task force recommended the
following assessment tools to support the overall review scheduled for fall
2003:
(a) Solicit feedback from grant recipients.
(b) Develop a chart identifying applicants and
recipients for all initiatives grant programs.
(c) Compile the total number of Division III
institutions and conferences that accessed Division III initiative grant funds
and programs.
(d) Develop a specific written evaluation and
assessment form to be completed by all grant recipients.
(e) Include information on the evaluation and assessment form for recipients to evaluate and submit comments on intended versus actual outcomes, benchmarks, budget impact, campus or conference benefits, and assessment of whether the initiative program and allocation should be continued for the Division III membership.
(7) Membership Communication Initiatives. Endorsed the membership communication
initiatives and recommended posting the results on the NCAA Web site and
highlighting the key results and the budget during the 2003 Convention.
4. Committee/Subcommittee Reports.
a. Association-Wide Committees.
(1) Committee on Women’s Athletics (CWA). The Council accepted
the information that the committee reviewed the formation of the U.S. Department
of Education’s Commission on Opportunity in Athletics. The CWA discussed various ways to
interact with the commission and noted that a letter was sent to Secretary
Roderick Paige outlining its interest and willingness to participate in this review
of Title IX. The CWA strongly
supports equal access and opportunity for men and women in intercollegiate
athletics and will request the NCAA Executive Committee to endorse the
committee's position and forward a letter to the commission suggesting the following
five actions to strengthen Title IX:
(a) More education at all levels about the law;
(b) Consistent interpretation of the law by the Office for Civil Rights regional
offices;
(c) Stronger enforcement of the law;
(d) Greater understanding of the flexibility of prong three of the three-part
test;
(e) Greater awareness and understanding that each prong of the three-part test stands alone as a viable compliance tool.
(2) Walter Byers Scholarship Committee. The Council received an oral report of the work of the committee.
(3) Committee on Sportsmanship and Ethnical Conduct. The Council approved the election of Chandra Bierwirth of Marist College to succeed Bob Frederick, University of Kansas, as committee chair. Ms. Bierwirth’s term began in September 2002.
(4) Research Committee. The Council received an oral report of the work of the committee.
(5) Postgraduate Scholarship Committee. The Council received an oral report of the work of the committee.
(6) Olympic Sports Liaison Committee. The Council received an oral report of the work of the committee.
(7) Minority Opportunities and Interests Committee. The Council:
(a) Presentation
of NCAA Race Demographic Data. Recommended
that the Presidents Council approve the proposal that the data from the
2001-02 Race Demographics of NCAA Member Institutions’ Athletics Personnel
report be formally presented to the Executive Committee, Board of Directors,
Presidents Councils and Management Councils of all three divisions, as well as
national office senior staff, noting an April 2003
timetable.
(b) American Indian Mascot: Accepted the information on the report on the use of American Indian mascots, names, nicknames, logos and behaviors in intercollegiate athletics to be presented to the NCAA Executive Committee Subcommittee on Gender and Diversity Issues, noting the:
n Impact of requirements for Division III conference
offices.
n Cautious approach regarding criteria for hosting
and participating in NCAA championships.
n Use of the logo and mascot is critical in evaluating the appropriate depiction.
(8) Honors Committee. The Council received an oral report of the work of the committee.
(9) Committee
on Competitive Safeguards and Medical Aspects of Sports (CSMAS). The Council received an oral report of
the work of the committee.