MINUTES OF THE
NATIONAL COLLEGIATE ATHLETIC ASSOCIATION
DIVISION III MANAGEMENT COUNCIL
NCAA
National Office
Participants:
Stephen P. Argo, Southern Collegiate Athletic Conference
Susan
Bassett,
Chris
Bledsoe,
Jennifer
Braaten,
Suzanne
Coffey,
William Eng,
Joshua
Espinosa,
John C.
Harper,
Greg Harshaw,
Leon Lunder,
Michael
Miranda,
Sandra
Slabik,
Richard
Strockbine,
Joyce Wong,
Eastern
Connee Zotos,
Bridget Belgiovine, NCAA, recording secretary
Jack Copeland, NCAA
Daniel T. Dutcher, NCAA
Monica Lebron, NCAA
Leah Nilsson, NCAA
Susan Peal, NCAA
Myles Brand, NCAA president; Elsa
Cole, NCAA general counsel; and Bernard Franklin, NCAA senior vice-president
for governance and membership, attended portions of the meeting.
[Note: These
minutes contain only actions taken (formal votes or stated "sense of the
meeting") in accordance with NCAA policy regarding minutes of all
Association entities. While certain
items on the Council's agenda were
acted on at various times throughout the meeting, all final actions within a
given topic are combined in these minutes for convenience of reference.]
Monday, October 20
1. Roster, Future Meeting Schedule and Division III Newsletter. The Council reviewed the roster, future meeting schedule and newsletter. Bassett welcomed Monica Lebron, the Division III governance intern, to the meeting.
2. Previous Minutes. The Council reviewed the minutes of its July 21-22 meeting; the August 7 Presidents Council meeting; the August 8 Executive Committee meeting; and the July 18, August 6 and August 29 Administrative Committee actions.
“That the minutes of the Management Council’s July 21-22 meeting and the July 18, August 6 and August 29 Administrative Committee actions be approved.”
3. Division
III Strategic Planning.
l Initiatives Task Force. The Council:
a. Assessment
and Overall Review of Initiatives – Recommendations for 2004-05 and
2005-06 Initiative Budgets. Recommended that the Presidents Council approve preliminary budget
allocations of $4,270,220 for 2004-05 and $4,069,000 for 2005-06 and forward to
the Budget Committee.
b. Initiatives
Task Force Transition. Accepted the information that the task force discussed its role and
transition of responsibilities as part of the ongoing Division III and
Association-wide strategic planning processes. It was determined that the September
2003 meeting was the final meeting of the group and that the responsibilities
for monitoring and evaluating the initiatives program would be incorporated
into the work of the Division III Strategic-Planning Subcommittee. It was noted that members serving on
numerous selection committees would remain to ensure consistency in the selection
processes.
4. Committee/Subcommittee
Reports.
a. Association-Wide Committees.
(1) Committee on Women’s Athletics. The Council noted items of information, including an update on Title IX, submitted by the committee.
(2) Walter
Byers Scholarship Committee.
The Council received an oral report of the work of the
committee.
(3) Committee on Sportsmanship and Ethical Conduct. The Council received an oral report of the work of the committee.
(4) Research Committee. The Council accepted information that the committee plans to seek additional research funding as a result of changes to the SAT I and ACT.
(5) Postgraduate
Scholarship Committee. The
Council accepted the information regarding the 2002-03 postgraduate scholarship
award winners.
(6) Olympic Sports Liaison Committee. The Council received an oral report of the work of the committee.
(7) Minority
Opportunities and Interests Committee (MOIC). The Council noted items of information,
including an update on
(8) Honors Committee. The Council received an oral report of the work of the committee.
(9) Committee on Competitive Safeguards and Medical Aspects of Sports (CSMAS). The Council:
(a) Orthopedic
Specialist Position. Agreed to adopt noncontroversial legislation,
effective immediately, to amend the committee composition to indicate that one
of the three medical positions be designated for an orthopedic specialist.
(b) Consultant
(Interim Period) of Orthopedic Specialist. Took no action, and none was necessary,
on the committee's recommendation to appoint an orthopedic specialist as a
consultant to the CSMAS on an interim basis.
(c) Nutritional Supplement Legislation [Bylaw 16.5.2-(g)]. Referred the recommendation to adopt noncontroversial legislation, effective immediately, to create consistent language in all divisions to define nutritional supplements as permissible benefits to the Interpretations and Legislation Committee to ensure consistent application of the legislation for Division III.
(d) Fall
Sport Preseason Model. Referred
the recommendation to adopt an acclimatization and recovery model for all fall
sports, beginning in 2004 and using the recovery principles established for
football, to the Playing and Practice Seasons Subcommittee, charging the
subcommittee with gathering input and feedback from affected sports
committees. The Council noted a
desire for Division III-specific data on all fall sports, including
football. The Council also
discussed delaying the effective date and expressed concerns with the
application of "mandated" academic orientation and walk-through
sessions in Division III.
(e) Educational
Initiative Budget Request.
Approved the annual allocation of $15,000 from Association-wide funds,
beginning with the 2004-05 biennial budget, to establish a health and safety
educational materials fund for all three divisions.
b. Division III Special Committees.
(1) Joint Subcommittee on the Future of Division III. The Council recommended that the Presidents Council:
(a) Financial Aid
– Athletics Fund Endowments (NCAA Convention Proposal No. 55). Review the intent of the legislation and
make no changes.
(b) Financial Aid – Annual Electronic Reporting Process (Proposal No.
56).
Review the intent of the legislation, noting that the administrative
"burden" is being minimized through the electronic collection and
submission of data directly from the institutions' database. This process will be used during the
pre-pilot to assist in evaluating the institutional burden.
(c) Eligibility
– Determining Season of Eligibility – Minimum Amount of
Participation (Proposal No. 57).
Sponsor an amendment-to-amendment to apply the proposal to the
traditional segment only.
The Council also discussed:
·
Student
manager/volunteer coach – under current interpretations, if not
certified, can only participate occasionally.
·
Medical
hardship waiver, including principle for a student-athlete unable to compete
due to lack of competition or physical condition, as distinguished from one who
is cleared for full participation.
Council rationale:
Ÿ The
base proposal would not significantly reduce practice time during the
nontraditional season, since the nontraditional segment competition is limited
and often occurs only at the end of the segment.
Ÿ A
host of challenging interpretative issues may exist related to practice during
the nontraditional segment.
Ÿ Concerns
about the proposal's impact during years when student-athletes engage in such
activities as student teaching or study abroad.
Ÿ Intent
that participation in athletics be limited to four years.
(d) Philosophy
Statement – Athletics Recruiting (Proposal No. 58). Review the intent of the legislation,
noting:
1. The
principle does not supercede any Bylaw 13 provisions.
2. Eliminate
the "off-campus" aspect of the title.
3. Institutional
principles and standards are applicable for all recruitment practices.
(e) Recruiting –
Permission to Contact – Self-Release (Proposal No. 59). Review the intent of the legislation, noting:
1. Only applicable for transfers within Division III.
2. Legislative
requirement remains for new school to determine a student-athlete's academic
status and eligibility.
(f) Playing and
Practice Seasons – Length of Seasons and Contest Limits (Proposal No. 60). Review the intent of the legislation and
make no changes.
(g) Playing and
Practice Seasons – Elimination of Out-of-Season Exception (Proposal No. 64). Review the intent of the legislation. The Council noted its commitment to a
standard playing season, including coaching activities, for all Division III
sports.
(h) Membership –
Multidivision Classification – Awarding of Athletics Aid (Proposal No. 65). Deny the request by the eight
affected institutions to withdraw the proposal. The Council reviewed the proposal's
background, including significant feedback and rationale, and noted its
commitment and a desire for a membership vote.
(i) Resolution –
Division III Strategic Planning and Membership Growth (Proposal No. 66). Review the intent of the legislation and
make no changes.
(j) Mellon
Foundation/College Sports Project (CSP) Update. Review the Mellon/CSP update,
noting numerous conversations and that the CSP strongly endorses the Presidents Council's legislative
reform agenda.
(k) Future of Division
III Legislative Reform Agenda Talking Points.
Reviewed the talking points
document created for use at conference and other meetings, noting that changes
will be made based on recent Council actions and that a list of
"frequently asked questions" will be developed.
(l) Management Council
Conference Visit Schedule and Meeting Summaries. Reviewed the conference visit meeting schedule and summaries from
meetings that have taken place to date.
(m) Timetable
2003-2004. Review the timetable:
l January 12 – A membership forum at the 2003 Convention.
l February 14 – Survey/letter mailed to Division III chief executive officers with copies to directors of athletics, faculty athletics representatives, senior woman administrators, student-athlete advisory committee (SAAC) liaisons and commissioners, encouraging campus/conference dialogue before signature.
l March 5 –Mellon Foundation visit by the Division III leadership and governance staff.
l April 8 – Oversight Group conference call to review survey results.
l April 14 – Guest editorial in The NCAA News to encourage CEO involvement.
l April 14-15 – Management Council
review.
l April 22-23
– Focus group in-person meetings in
l April 24 – Presidents Council review.
l Late April – Executive summary of survey results mailed to Division III CEOs with companion memo to other interest groups.
l May 29-June 18 – Subgroup conference calls and Oversight Group conference call.
l July 7 –
Joint Subcommittee in-person meeting in
l July 15 – Membership deadline for submission of proposed legislation.
l July 20 –
Management Council/SAAC meeting in
l August 7 –
Presidents Council meeting in
l Late
August – Targeted CEO communication followed by personal calls to
conference CEO leaders and independent institution CEOs.
l September 1
– Governance structure deadline for submission of proposed legislation.
l September 30
– ECAC Convention presentation.
l September/October/November
– Potential conference meetings of CEOs, faculty athletics representatives,
athletics administrators and student-athletes facilitated by members of the
Joint Subcommittee Management Council.
l October 13
– NACWAA Fall Forum presentation.
l October 20-21
– Management Council meeting.
l October 30
– Presidents Council meeting.
l November 1
– Amendment-to-amendment deadline.
l Early to
mid-November – Targeted CEO communication followed by personal calls to
conference CEO leaders and independent institution CEOs. Distribution of reform agenda feedback
form to CEOs.
l November 15
– Convention Notice mailed.
l November 20-22
– FARA Fall Forum presentation.
l
l
(n) Articles of
Interest. Reviewed articles of interest on Division III's reform agenda.
(2) Financial
Aid Review Task Force. The
Council accepted the information that the task force discussed the method for
the financial aid reporting process by teleconference
Hobart
& William Smith Colleges
c. Management Council Subcommittees.
(1) Playing and Practice Seasons Subcommittee. The Council:
(a) Modification of Wording – Bylaw
17.5.8.2 (Maximum Number of Student-athletes on Outside Team - Basketball). Approved sponsorship of
legislation based on intent to modify Bylaw 17.5.8.2 to indicate that there are
no limits on the number of student-athletes with eligibility remaining in
intercollegiate basketball who may practice or compete out of the season on an
outside, amateur basketball team.
(b) Modification of Wording – Bylaws 17.19.3 (First Contest or Date of Competition) and 17.19.5.1.1 (Scrimmages/Exhibition Games – Soccer). Approved sponsorship of legislation based on intent to modify Bylaws 17.19.3 and 17.19.5.1.1 to clarify that the one date of unlimited scrimmages in the soccer preseason practice period per Bylaw 17.19.3 counts as one of the three allowable scrimmages per Bylaw 17.19.5.1.1.
(c) Baseball
Innings. Approved the
recommendation to charge NCAA staff to explore options to limit a baseball game
or scrimmage to nine innings through three avenues: legislation; consultation with the
Baseball Playing Rules Committee; and consultation with the Baseball
Committee. The Council noted that
the review should include softball, as well as nontraditional seasons and
scrimmages. The Council requested
that the subcommittee also consider legislation to permit one date of unlimited
scrimmages, consistent with soccer.