REPORT OF THE

NCAA DIVISION III NOMINATING COMMITTEE

1. ACTION ITEMS.

a. Committee appointments.

Recommendation. Approve the following committee reappointments and appointments. Terms begin at the close of the 2004 NCAA Convention, unless otherwise noted. Attachment A is the current committee composition chart for each committee.

? Division III Budget Committee (immediate vacancy). R. Vic Morgan, president, Sul Ross State University, replacing Thomas George.

? Division III Championships Committee. Kandis Schram, senior woman administrator/head volleyball coach, Maryville College (TN).

? Division III Financial Aid and Awards Committee (one appointment). Dan Preston, director of financial aid, Linfield College.

? Division III Interpretations and Legislation Committee (two vacancies). Ellen Braun, associate director of athletics, Fairleigh Dickinson University, Madison; and Robert Coleman, director of athletics, City College of New York.

? Division III Management Council (one reappointment and three appointments). Reappoint: Greg Harshaw, director of athletics, University of California, Santa Cruz. Appoint: Val Cushman, director of athletics, Randolph-Macon Woman?s College; Jone Dowd, senior woman administrator/associate director of athletics, Catholic University; and Travis Feezell, director of athletics, Whitman College.

? Division III Membership Committee (two vacancies). Kristin Hall, director of athletics, Bard College; and Chris Martin, commissioner, College Conference of Illinois and Wisconsin.

? Division III Nominating Committee (two vacancies). Jack Ohle, president, Wartburg College; and Wendell Jack, director of athletics, Whittier College.

? Division III Student-Athlete Advisory Committee (five immediate appointments).

? Lake Michigan Conference: Mitch Redig, Marian College.

? New England Women?s and Men?s Athletic Conference: Tanya Nesbitt, Smith College.

? University Athletic Association: Josh Centor, Brandeis University.

? Independents (two vacancies): Kelly Cyr, Saint Joseph?s College (ME); and Heather Mathis, Maryville College (TN).

? Division III Student-Athlete Reinstatement Committee. Diane (Dee) Fairchild, director of athletics, Grinnell College.

b. Management Council representative to Championships Committee.

(1) Recommendation. Appoint an ethnic minority Management Council representative to the Championships Committee in January 2004.

(2) Rationale. Due to other legislated criteria required for the January 2004 Championships Committee vacancy (the appointee had to be a woman from Region 3) the Nominating Committee was unable to meet all of the legislated composition requirements. An ethnic minority Management Council representative is needed to meet the diversity legislation.

c. Student-Athlete Advisory Committee (SAAC) nominations.

(1) Recommendation. That the Institutional Self Study Guide be strengthened in the area of institutional SAACs.

(2) Rationale. The Nominating Committee is having an increasingly difficult time obtaining nominees for the national SAAC. The committee believes that making institutions more accountable for the activity of their SAACs will help increase the student-athletes? interest in serving on the national SAAC.

d. Division III Women?s Soccer Committee composition.

(1) Recommendation. Refer to the Championships Committee the Division III Women?s Soccer Committee?s policy that states that the individual in the at-large position on the Women?s Soccer Committee be from the same region as the chair of the committee, to consider whether the committee composition of the Women?s Soccer Committee should be changed to eliminate the at-large position. Further, to request the Championships Committee review this issue for all Division III sports committees.

(2) Rationale. The committee reviewed the Women?s Soccer Committee policy and determined that it was the only Division III sports committee to have this policy. Currently, there are eight members of the Women?s Soccer Committee and seven women?s soccer regions.

e. CEO representation on Division III general committees ? term of service.

(1) Recommendation. Adopt legislation to change the term of service for CEOs serving on all Division III general committees to two years. [NOTE: This recommendation does not include the Management Council or Presidents Council.]

(2) Rationale. The committee believes that a two-year term is the appropriate time commitment for a CEO to serve on a Division III committee. This change also would allow more CEOs to serve in the structure.

f. Expanded definition of athletics administrator [NCAA Bylaws 21.3.1.2 and 21.8.1.4.2 (Composition Requirements)].

(1) Recommendation. Amend Bylaws 21.3.1.2 and 21.8.1.4.2 to include ?compliance coordinators? in the definition of athletics administrators.

(2) Rationale. The committee discussed the current language in Bylaws 21.3.1.2 and 21.8.1.4.2 and believes that the inclusion of compliance coordinators in the definition of athletics administrators will expand the pool of eligible nominees for sports committee vacancies.

g. Impact of Bylaw 21.8.1.3 (Vacancies) on committees with smaller sports sponsorship.

(1) Recommendation. Grant a waiver of Bylaw 21.8.1.3 to the Men?s and Women?s Skiing Committee, the Division III Women?s Rowing Committee and the Division III Women?s Ice Hockey Committee. [NOTE: The committee recommends that the requirement be waived only for a member of the same conference, not a member of the same institution.] The committee also recommends that the waiver be in effect until the sports sponsorship grows to two more conferences than the total number of committee positions.]

(2) Rationale. Currently, only a small number of Division III institutions sponsor the sports listed above. Without the waiver of Bylaw 21.8.1.3, it is very difficult to fill vacant committee positions.

h. Division III Women?s Ice Hockey Committee composition (Bylaw 21.8.7.13).

(1) Recommendation. Revise Bylaw 21.8.7.13 (Division III Women?s Ice Hockey Committee) to indicate that the committee consists of six members, one member from each of the Division III women?s ice hockey playing conferences and one member selected at large.

(2) Rationale. The Women?s Ice Hockey Committee requested that the Nominating Committee consider this change in composition. Committee composition is currently evaluated based on the institution?s multisport conference. Ice hockey has a high percentage of single-sport conferences (of the five Division III ice hockey conferences, three are single sport.) The committee currently is in compliance with Bylaw 21.8.1.2, but has three representatives from the same single-sport conference. Changing the composition requirements will allow for more balanced representation on the committee.

i. Bylaw 21.8.1.2 (One Member per Playing Conference).

(1) Recommendation. Refer Bylaw 21.8.1.2 to the Interpretations and Legislation Committee to review the definition of a ?playing conference? in regard to the reference to football or basketball championships.

Rationale. The committee does not believe that this definition is in keeping with the current role of playing conferences and believes that the words ?football or basketball championships? should be removed.

(2) Recommendation. Refer Bylaw 21.8.1.2 to the Championships Committee to determine whether conference affiliation on a sports committee should be based on an institution?s playing sport conference rather than its multisport conference.

Rationale. The committee believes that the institutional member on a sports committee represents the members of their playing sport conference rather than the members of their multisport conference. This change would prevent two members from the same playing sport conference from being on the same sports committee.

2. INFORMATIONAL ITEMS.

a. Gender and Diversity Audit Report. The committee reviewed the gender and diversity audit report. The committee noted that there was an increase in the number of ethnic minorities serving on Division III committees from 2001-02 (11 percent) to 2002-03 (12 percent).

The committee also reviewed the data regarding the number of ethnic minorities in administrative positions in Division III, and noted that the percentage of ethnic minorities in the committee structure is slightly lower (12 percent) than the percentage of ethnic minorities employed in Division III (13.2 percent).

The committee recommended that an e-mail solicitation be sent to ethnic minorities in key administrative positions within Division III encouraging them to submit committee nomination materials in anticipation of future committee vacancies, and to highlight other Division III programs in which they might participate.

b. Student-Athlete Advisory Committee nominations. The committee also discussed the difficulty in obtaining Student-Athlete Advisory Committee (SAAC) nominations and made the following recommendations:

(1) Requested that when governance staff members attend conference meetings, they discuss the importance of student-athlete participation in institutional, conference and national SAACs.

(2) Requested that governance staff members attend conference SAAC meetings, if possible, to encourage participation in the national SAAC.

(3) Requested that the SAAC nomination solicitation letter be sent to the conference commissioner and copies sent to the institutions? directors of athletics, senior woman administrators, faculty athletics representatives and campus SAAC advisors.

c. 2004 NCAA Convention presentation. The committee discussed its upcoming presentation during the NADIIIAA session at the 2004 Convention. A subcommittee consisting of Karen Johnson, Alfred University; Donna Ledwin, Allegheny Mountain Athletic Conference; Linda Moulton, Clark University (MA); and Paul Moyer, Moravian College, was created to develop an agenda for the presentation. The presentation will focus on encouraging committee service and online submission of nomination materials.

d. Committee service questionnaire. The committee reviewed the composite results (Attachment B) of the committee service questionnaire that is sent to all outgoing committee members. The committee noted that most committee members indicated they were happy with their committee service. The committee noted two areas of concern:

(1) The frequent turnover in staff liaisons.

(2) The lack of information provided to new committee members.

The committee recommended that a consistent set of materials be provided to new committee members, including: a cover letter, minutes from the previous year?s meetings, committee service expectations, meeting information (number of meetings and conference calls) and the committee?s operations plan (Division III general committees).

e. Online submission of nomination materials. The committee reviewed and suggested changes to the Web-based committee nomination system. It is anticipated that the system will available to the membership by mid-October 2003.

f. Committee chair. Karen Johnson will become the chair of the committee at the close of the January 2004 Convention.

Committee chair: Robert Williams, Swarthmore College, Centennial Conference

Staff Liaison: Sharon Tufano