MINUTES OF THE

NATIONAL COLLEGIATE ATHLETIC ASSOCIATION

DIVISION III MANAGEMENT COUNCIL

NCAA National Office April 14-15, 2003

Indianapolis, Indiana

Participants:

Stephen P. Argo, Southern Collegiate Athletic Conference

Susan Bassett, William Smith College, chair

Chris Bledsoe, New York University

Jennifer Braaten, Ferrum College

Suzanne Coffey, Bates College

Kary Couchman, Albion College, Student-Athlete Advisory Committee

William Eng, Bernard M. Baruch College

Joshua Espinosa, Buena Vista University, Student-Athlete Advisory Committee

John C. Harper, Bridgewater State College (Massachusetts)

Douglas N. Hastad, University of Wisconsin, La Crosse

Karen L. Johnson, Alfred University

Leon Lunder, Carleton College

Robert Malekoff, College of Wooster

Michael Miranda, Plattsburgh State University of New York

Sandra Slabik, Neumann College

Richard Strockbine, University of Dallas

Joyce Wong, Eastern Connecticut State University

Chad Yowell, Wheaton College (Massachusetts)

Connee Zotos, Drew University

Bridget Belgiovine, NCAA, recording secretary

Daniel T. Dutcher, NCAA

Leah Nilsson, NCAA

Kay Hawes, NCAA

Katie Willett, NCAA

Myles Brand, NCAA president, and Eric Hartung, assistant director of research, attended portions of the meeting.

[Note: These minutes contain only actions taken (formal votes or stated "sense of the meeting") in accordance with NCAA policy regarding minutes of all Association entities. While certain items on the Council's agenda were acted on at various times throughout the meeting, all final actions within a given topic are combined in these minutes for convenience of reference.]

Monday, April 14

The meeting was called to order at 9:20 a.m. by the chair, Ms. Bassett. All members were present as noted above.

1. Roster, Management Council/Presidents Council Committee/Subcommittee Assignments, Future Meeting Schedule and Division III Newsletter. The Council reviewed the roster, committee assignments, future meeting schedule and newsletter. Leah Nilsson was introduced as the new Division III governance liaison from NCAA membership services.

2. Previous Minutes. The Council reviewed the minutes of its January 10 and 14, meetings; the January 12 Presidents Council meeting; the January 14 Executive Committee meeting; and the February 13 and 20 Administrative Committee meetings.

It was VOTED

“That the minutes of the Management Council’s January 10 and 14 meetings and the February 13 and 20 Administrative Committee meetings be approved.”

3. Division III Strategic Planning.

n Initiatives Task Force. The Council:

(1) Division III 2002-03 Executive Summary, 2003-04 Initiative Summary and Overview of Grant Recipients. Reviewed the 2002-03 executive summary, the 2003-04 initiative summary and the overview of grant recipients for both years.

(2) Assessment Plan for Overall Review of Initiative Programs. Accepted the information that, in preparation for the overall review by the Initiatives Task Force in October 2003, the staff discussed the assessment plan and tools as directed by the task force and approved by the Council. The assessment tools are intended to assist with the compilation of information and evaluation of the programs consistent with the goal to promote the advancement of three key strategic-planning priorities of the Division III strategic plan. Staff is preparing the following information for review by the task force:

(a) Initiative/program impact.

i. Chart identifying total number of Division III institutions and conferences that accessed the grant or program.

ii. Chart identifying total number of individual participants (administrators, coaches, support staff) by gender, impacted by grant or program.

iii. Chart identifying total number of student-athletes impacted by grant or program.

iv. Total number of applicants versus grants awarded.

(b) Budget breakdown (overall program/initiative cost and year-by-year breakdown).

i. Cost of program development (consultant fees).

ii. Facilitator fees.

iii. Application/marketing/promotion costs.

iv. Selection costs (meetings, mailings, awarding of grant recipients).

v. Orientation/training costs (facilitators/grant recipients).

vi. Salary/payments to institutions or grant recipients.

vii. Staff travel expenses associated with implementation of initiative (e.g., salaries, benefits, travel, mailings).

viii. Other costs associated with initiative.

(3) Overview of initiative/program.

i. Membership communication (include samples).

(i) Process timetable of deadlines and key dates.

(ii) Mailings (initial, continuing, final).

(iii) Application brochures/forms.

ii. Overview of program/initiative.

(i) Program outline (leadership conference, STARR).

(ii) Names of all facilitators, speakers and presenters involved with initiative – highlight outstanding ones.

4. Committee/Subcommittee Reports.

a. Association-Wide Committees.

(1) Joint Meeting – Committee on Women’s Athletics (CWA) and Minority Opportunities and Interests Committee (MOIC). The Council reviewed items of information submitted by the committees.

(2) CWA. The Council:

(a) NCAA Woman of the Year (WOTY) Selection Committee. Agreed to adopt noncontroversial legislation to amend NCAA Bylaw 21.1.10.2 (duties) to expand the duties of CWA to include the appointment and oversight of the WOTY Selection Committee and process and also to include composition requirements of the selection committee.

(b) MET-Rx College Football Preview. Endorsed the following statement: “The NCAA discourages member institutions and its student-athletes from participating in events and/or awards programs sponsored or supported by organizations that portray women in a degrading and demeaning manner (e.g., the Playboy Top 20, the Playboy All-America Team, and the MET-Rx College Football Preview).”

(c) Coaching Academy “Pilot.” Endorsed the coaching academy two-year pilot to help train, mentor, develop and retain female college coaches and approved the reallocation of $50,000 from an existing diversity initiative in the 2002-03 budget to support the pilot program. The Council noted that it may be necessary to enlighten athletics department leadership as well by providing additional programs to encourage the hiring and retention of women.

(3) Walter Byers Scholarship Committee. The Council received an oral report of the work of the committee.

(4) Committee on Sportsmanship and Ethnical Conduct. The Council received an oral report of the work of the committee.

(5) Research Committee. The Council received an oral report of the work of the committee.

(6) Postgraduate Scholarship Committee. The Council reviewed items of information submitted by the committee.

(7) Olympic Sports Liaison Committee. The Council received an oral report of the work of the committee.

(8) Minority Opportunities and Interests Committee. The Council:

n Committee Membership – Term Extension. Agreed to grant a one-year term extension to Eugene Marshall Jr., chair of the Minority Opportunities and Interests Committee, noting that the circumstances facing this Association-wide committee were exceptional, as only five of 15 members were returning. The Council further noted that it would be in the best interests of the division to extend the term of a Division III representative as chair of an Association-wide committee.

(9) Honors Committee. The Council received an oral report of the work of the committee.

(10) Committee on Competitive Safeguards and Medical Aspects of Sports (CSMAS). The Council reviewed items of information submitted by the committee.

b. Division III Special Committees.

(1) Joint Subcommittee on the Future of Division III. The Council:

(a) January Membership Update. Reviewed the January membership communication document, noting that it needs to be updated based on the survey results and the focus group meetings.

(b) Survey Results. Endorsed the areas for referral to the subgroups for their conference calls May 27-June 6.

During its review of the survey results and the potential issues for proposed legislation, the Council noted the opportunity for the focus groups and subgroups to discuss the following items on which the survey results indicated a consensus for proposed legislation, or responses were closely divided.

i. Financial aid subgroup areas for discussion.

n No consideration of athletics in award packaging, buttressed by proposed annual audit and reporting process.

ii. Eligibility and recruiting subgroup areas for discussion.

Academic Eligibility/Seasons of Participation.

n Redefine eligibility limits to include practice or competition. A student-athlete would be limited to four seasons of participation. Practice or competition during a season would count as one of four available seasons.

Athletics Eligibility/Eligibility Clock.

n Final semester of eligibility – prevent enrollment in less than a full-time program of studies.

n Graduate student/postbaccalaureate participation – permit students in graduate or postbaccalaureate programs with time remaining on their eligibility clock to participate in intercollegiate athletics regardless of the institution attended as an undergraduate.

Recruiting.

n Establish a principle that athletics recruitment should comply with established policies and procedures applicable to the admissions process.

n Establish recruiting “dead periods” in all sports.

n Transfer contact rule – strengthen rule to preclude unsolicited contact and subsequent transfer and enrollment.

iii. Playing and practice seasons subgroup areas for discussion

Traditional Segment – Length of Playing Season and Contest Limits.

n Modify and make more consistent the length of playing seasons based on a student’s overall percentage of time engaged in athletics.

n Establish specific start and end dates, which may be all-inclusive (i.e., preseason conditioning through end of championships).

n Establish reasonable contest limits to minimize impact on missed class time.

Nontraditional Segment.

n Consider further limitation (e.g., fewer contests or practice only).

iv. Membership subgroup areas for discussion.

Sports Sponsorship.