REPORT OF THE
NCAA DIVISION III
INITIATIVES TASK FORCE
INFORMATIONAL ITEMS.
a. 2002-03 Executive Summary.
The 2002-03 executive summary of initiative results is being shared with
the membership during conference visits, as requested by the task force. It also will be discussed during the NCAA
regional seminars later in the spring.
[Attachment A]
b. 2003?04 Initiative Summary. It should be noted that the 2003?04 summary
represents the final year of the four-year plan approved by the Initiatives
Task Force. The summary reflects
Council-approved reallocations from the 2001-02 initiatives budget. [Attachment
B]
c.
Overview of Grant Recipients.
(1) 2002?03 grant recipients are presented
for review. [Attachment C]
(2)
2003?04 grant recipients are
presented for review. [Attachment D]
d.
Assessment Plan for Overall Review of
Initiative Program.
In preparation for the overview review by the Initiatives Task Force in
October 2003, the staff discussed the assessment plan and tools as directed by
the task force and approved by the Council.
The assessment tools are intended to assist with compilation of
information and evaluation of the programs consistent with the goal to promote
the advancement of three key strategic-planning priorities of the Division III
strategic plan. Staff is preparing the
following information for review by the task force:
(1) Initiative/program
impact.
(a) Chart
identifying total number of Division III institutions and conferences that
accessed the grant or program.
(b) Chart
identifying total number of individual participants (administrators, coaches,
support staff) by gender, impacted by grant or program.
(c) Chart
identifying total number of student-athletes impacted by grant or program.
(d) Total
number of applicants versus grants awarded.
(2) Budget
breakdown (overall program/initiative cost and year-by-year breakdown).
(a) Cost of
program development (consultant fees).
(b) Facilitator
fees.
(c) Application/marketing/promotion
costs.
(d) Selection
costs (meetings, mailings, awarding of grant recipients).
(e) Orientation/training
costs (facilitators/grant recipients).
(f) Salary/payments
to institutions or grant recipients.
(g) Staff travel
expenses associated with implementation of initiative (e.g., salaries, benefits, travel, mailings).
(h) Other costs
associated with initiative.
(3) Overview of
initiative/program.
(a) Membership
communication (include samples).
l Process timetable of deadlines and key
dates.
l Mailings (initial, continuing, final).
l Application brochures/forms.
(b) Overview
of program/initiative.
l Program outline (leadership conference,
STARR).
l Names of all facilitators, speakers and
presenters involved with initiative ? highlight outstanding ones.
(4) Evaluation/assessment
of initiative/program.
(a) Grant
recipient assessment and feedback. (If this
is not being done, a process needs to be developed.)
l Process for initiative assessment
(form) from grant recipients
l Written executive summary of
assessments from grant recipients by program to include intended versus actual
outcomes, benchmarks, campus/conference benefits. Has the initiative effectively and qualitatively impacted the
achievement of the goal (student-athlete welfare, diversity, membership
education/communication)?
(b) Recommendations
to the task force (based on intended versus actual outcomes, budget impact,
campus/conference benefits). Each
recommendation should include a rationale.
l Extended initiative.
? Existing
funding level.
? Decreased
funding level.
? Increased
funding level.
l Eliminate initiative
l Amended/new initiative.
e. Membership Communication
Initiatives. Each edition of the Division III Newsletter
contains information about the Division III initiatives program including the
identification of available 2002-03 grant opportunities and recipients. The January 2003 Convention session, which
provided a broad overview including testimonials from grant recipients,
received positive feedback from the membership.
Staff
Liaisons: Dan Dutcher, Bridget
Belgiovine, Kay Hawes, Janice Whitehead