REPORT OF THE
DIVISION III
CONVENTION-PLANNING SUBCOMMITTEE
1. ACTION
ITEMS.
a. Draft 2004 NCAA Convention
Schedule. [Attachment]
(1) Recommendation. Review the draft Convention schedule noting:
(a) Amended schedule will encourage chief
executive officer (CEO) participation and increase opportunity for membership
dialogue and meetings prior to voting.
Joint Management Council/Presidents Council and Student-Athlete Advisory
Committee (SAAC) breakfast (7 to 8:30 a.m. Sunday) added to accommodate
dialogue among all three groups.
(b) Earlier start time (11:30 a.m. to 4 p.m.
Saturday) and increased meeting time for Division III Presidents Council.
(c) Opportunity for enhanced Division III
CEO luncheon and discussion (12:30 to 2 p.m. Sunday) and to accommodate CEO attendance
at conference meetings.
(2) Rationale. The subcommittee reviewed two schedule options,
noting its support for the schedule that encourages greater opportunity for CEO
involvement and membership dialogue prior to voting.
(3) Budget Impact. None.
b. Possible Topics ? 2004 Convention.
(1) Recommendation. Review, provide input and prioritize
specific themes for Association-wide and divisional menu sessions.
(a) Suggested themes:
l Reform and advocacy.
l Integrity.
l Strategic planning.
(b) Association-wide sessions:
l Funding intercollegiate athletics
during fiscally challenging times.
l Managing limited resources.
l Legal issues.
l Sportsmanship/leadership.
l Violence in sports.
(c) Division III sessions:
l Fundraising.
l Mini-rules seminar ? recruiting or
NCAA Bylaw 17.
(2) Rationale. The subcommittee suggested several topics to
ensure that the Convention includes:
discussion sessions that bind the Association; pertinent key
professional development sessions; key governance/committee issues; involvement
of chief executive officers; conference meetings; interaction and
student-athlete oriented issues.
(3) Budget Impact. To be determined.
2. INFORMATIONAL
ITEMS.
a. 2003 Convention Questionnaire Results
(Attachment C). The subcommittee reviewed the results of the Convention questionnaire,
noting:
(1) Total of
378 responses (CEO=10 percent; faculty athletics representative=9 percent;
director of athletics=52 percent; other campus administrator=21 percent;
commissioner=6 percent; other=2 percent).
The total responses is up slightly from 370 in 2002 and CEO attendance
continues to be very low.
(2) Very strong
support for three-day format (Saturday-Monday).
(3) Strong
support for Association-wide educational sessions.
(4) Positive
response with Anaheim site; however, concern with remote locations for Opening
Business Session, Honors Dinner and Delegates Reception.
(5) Future
sites of interest: San Diego, San
Antonio, and Orlando.
(6) Support for
continued encouragement of overall interaction among all members.
(7) Concern
with attendance at Honors Dinner.
Consider length of program and master of ceremonies with more appropriate
decorum.
b. New Members. The subcommittee welcomed new
members:
(1) Douglas N.
Hastad, chancellor, University of Wisconsin, La Crosse (Management Council
representative).
(2) Kary
Couchman, SAAC representative, Albion College (Management Council representative).
c. Chair.
The
subcommittee elected Douglas Hastad, chancellor of the University of Wisconsin,
La Crosse, chair.
d. 2004 Convention Timetable. The subcommittee reviewed the planning
timetable:
April Preliminary
Division III schedule and programs/session topics forwarded to Management
Council and Presidents Council.
June Programs/session
topics developed and forwarded to Management Council/Presidents Council.
July/August Recommendations
reviewed and approved by Management and Presidents Councils.
Early October Subcommittee
review of Management Council/Presidents Council action related to program/session
recommendations; discuss involvement and communication with affiliated groups
and committee structure.
October 20-30 Management
and Presidents Councils final review of schedule/programs.
November 3-7 Communicate
with affiliate groups, committee structure and staff liaisons.
December 5 Outline/content
of presentation, identification of participants due.
December 12 Draft
of multimedia presentation due.
December 15-19 Subcommittee
conference call ? status update; preparation of presentation outline/content by
committee structure and affiliate groups.
December 22 Final
draft of remarks and Division III Web site posting due.