REPORT OF THE

NCAA DIVISION III NOMINATING COMMITTEE

1. ACTION ITEMS.

a. Committee appointments.

Recommendation. Approve the following committee reappointment and appointment. Terms begin September 1, 2003. Attached is the current committee composition chart and nomination form.

? Minority Opportunities and Interests Committee: Reappoint Venera Flores, University of Dallas. Appoint T. J. Shelton, assistant director of athletics, Washington University, St. Louis.

b. NCAA Bylaw 21.8.1.4.2 ? Composition Requirements.

(1) Recommendation. Amend Bylaw 21.8.1.4. (composition requirements) to expand the definition of an athletics administrator to read ?(e.g., athletics directors, associate or assistant athletics directors, senior woman administrators, individuals who are employed full time as administrators at member conferences, or individuals who are employed both part time as administrators by member conferences and full time by member institutions.)?

(2) Rationale. The current definition contained in Bylaw 21.8.1.4.2 limits athletics administrators to only those listed in the definition. This change will allow other athletics staff members to be considered for committee appointments.

c. 2004 NCAA Convention.

(1) Recommendation. Approve the recommendation that the Nominating Committee?s slate of nominees report, included as part of the Division III Business Session, contain statistical information (e.g., the number of nominations received during the past year, the number of Division III committee and committee members). The committee also recommends that the slate of nominees for the Management Council and Presidents Council be asked to stand when their names are announced.

(2) Rationale. Including statistical information in the report highlights the number of people currently serving in the structure and also the number of people interested in committee service. The committee hopes this information will encourage individuals to become involved in committee service.

2. INFORMATIONAL ITEMS.

a. Nominating Committee guiding principles and operating policies. The committee revised its operating policies to include a section outlining the duties and responsibilities of Nominating Committee members. The committee will review the revised guidelines on an upcoming conference call.

b. Committee service. The committee discussed recognition of committee members and ways to assess and evaluate service on Division III committees. The committee:

(1) Approved a committee service recognition letter. The letter will be sent to the CEOs of outgoing committee members to recognize their committee service.

(2) Approved a committee service questionnaire. The questionnaire will be sent to outgoing committee members with a copy of the CEO service recognition letter. The questionnaire will also be sent to resigning committee members via e-mail. The responses will be compiled to provide the committee with information for periodic review.

c. Nominating Committee members? regional assignments. The committee recommended that the regional representative assignments list and Nominating Committee members? contact information be forwarded to the Division III sports committee chairs for their information.

d. 2004 NCAA Convention. The committee recommended that the National Association of Division III Athletics Administrators be contacted to request approximately 15 minutes of its 2004 Convention session to discuss committee service and the nominations process.

Committee chair: Robert Williams, Swarthmore College, Centennial Conference

Staff Liaison: Sharon Tufano