REPORT OF THE
DIVISION III
STRATEGIC-PLANNING SUBCOMMITTEE
1. ACTION
ITEM.
a. Division
III Strategic Plan. [Attachment A]
(1) Recommendation. Approve the amended preface and timeline
as components of the newly adopted Division III strategic plan.
(2) Rationale. The original Division III strategic plan
included several
sections; preface, vision statement, timeline, planning priorities and
accomplishments. The subcommittee
reviewed the newly revised plan which includes; preface, vision statement,
timeline, planning priorities and implementation sections. The preface and timeline have been
updated to reflect the development process over the past year as well as the
2004-05 timeline to coincide with the Division III budget process.
(3) Budget
Impact. None.
b. 2004-05
Division III Strategic Initiatives Program. [Attachment
B]
(1) Recommendation. Rename the minority male enhancement
grant program to “Coaches enhancement grant program” and retain
$24,000 funds.
(2) Rationale. The new title better
reflects the needs for Division III male and female constituents and provides
opportunity for access to various NCAA male and female coaches academies.
(3) Budget
Impact. Retention of existing
$24,000 allocation.
c. 2005-06
Division III Initiatives Budget Adjustments.
(1)
Recommendation. Review and approve the 2005-06 budget
adjustments for the Division III Initiatives programs.
(a)
Diversity area.
Ÿ Decrease
initiative grant fund by $50,000 to $100,000. Reallocate the $50,000 to
student-athlete welfare initiative grant fund.
(b)
Membership education area.
Ÿ Create
new fund – “Division-wide Sportsmanship Education Initiative”
($25,000). Subcommittee recommended
staff pursue partnership with Division III conferences
currently working on this initiative (Empire 8 and Wisconsin Intercollegiate
Athletic Conference) and the Josephson Institute to assist with initiative.
Ÿ Decrease
initiative grant fund by $50,000 to $200,000. Reallocate $25,000 to student-athlete welfare
initiative grant fund and $25,000 to new “division-wide sportsmanship
education initiative.
Ÿ Increase
conference grant for technology by $27,000 to $443,500 to accommodate two new
Division III conferences (NEAC in 04-05, Great South in 05-06). A total of 43 conferences will have
access to grant fund.
(c)
Student-athlete welfare area.
Ÿ Increase
initiative grant fund by $75,000 to $325,000 using reallocations as noted
above.
Ÿ Eliminate
the STARR Social Norms Program fund. Reallocate $27,000 to conference
technology grant fund. STARR social norms tool kits are available to member
institutions through the initiative grant fund program.
(2) Budget
Impact. Reallocation of
existing initiative program resources ($197,000).
2. INFORMATIONAL
ITEMS.
a.
Division
III Strategic Initiatives – Outcome Measures. The
subcommittee
reviewed the Division III strategic plan noting goals and outcome measures that
relate specifically to strategic initiatives (Goal 1 - outcomes A, C, D, E;
Goal 2 – outcomes A, F, G, H; Goal 3 – outcomes C, E; Goal 4
– outcome E; Goal 5 – outcome C). The subcommittee recommended that staff
consider increased ways to validate outcomes and impact on student-athletes,
institutions and conferences
through qualitative data. The subcommittee also noted the
importance of coordination of assessment procedures and tools (surveys and
impact forms) prior to communication and request for feedback from the
membership. The subcommittee
further noted that reporting the status of each initiative must be consistent
with stated outcome measures (e.g. tracking institutional participation in
student-athlete leadership conferences; institutions impacted through
initiative grant program and conference technology and SAAC grant programs).
b. 2003-04
Division III Strategic Initiatives Executive Summary. As part of its new responsibilities, the subcommittee
reviewed the 2003-04 executive summary and overview of grant recipients
tracking document. The subcommittee
noted that $1,484,249 unallocated resources would go to the Division III
reserve. [Attachments C and D]
d. Membership
communication initiatives. The
subcommittee noted the importance of membership communication for increased
knowledge and access to the varied programs. The development of an annual calendar
should serve as a
central tool for communication and notification of program availability and
application deadlines. The
subcommittee recommended that the calendar be mailed to all Division III
constituents as a component of the September Division III Newsletter and to
send a notification to all Division III conferences and the Association of
Division III Independents for a web link.
It was also noted that the Division III initiatives program is posted on
the NCAA Web site; program timelines and key information are highlighted in
each Division III quarterly Newsletter, Division III commissioner’s
monthly update and the program is discussed at numerous in-person conference
visits and meetings of the Association tend affiliate meetings.
[Attachment F]