DIVISION III CONVENTION-PLANNING SUBCOMMITTEE
1. ACTION
ITEMS.
a.
Draft 2006 NCAA Convention Schedule.
[Attachment
A]
(1) Recommendation. Review the draft Convention schedule
noting:
(a)
Earlier start for
the Convention due to the Association’s celebration of its Centennial.
(b) Thursday,
January 5 – Management Council meeting (
(c) Friday,
January 6 – Keynote Address (
Association-wide programming (
(d)
Saturday, January 7 – Endorse the joint Division III Management
Council/Presidents Council/Student-Athlete Advisory Committee meeting and
luncheon (
(e) Saturday,
January 7 – Endorse the NAD3AA divisional programming session (
(f) Sunday,
January 8 – Division III Issues Forum (
(g) Sunday,
January 8 – Delegates Reception at National Office (
(h) Monday,
January 9 – Division III Business Session (
(i) Recommend
a Division III Faculty Athletics Representatives Association pre-conference
session Friday evening, January 6.
(2) Rationale. The subcommittee reviewed the
Association and divisional schedule options, noting the expanded schedule due
to the Association’s Centennial celebration. Chief Executive Officer (CEO) attendance
continues to be encouraged and it was noted that the key Division III business
days remain Saturday, Sunday and Monday.
(3)
Budget Impact. None.
b.
Possible
Educational Topics – 2006 Convention. [Attachment B]
(1) Recommendation. Review and provide input for
Association-wide and
divisional menu sessions.
(a) Division
III sessions sponsored by NAD3AA – Saturday, January 7 (
·
Coordination and Enhancement of communication between Athletics and
Student Affairs.
·
Working Effectively Faculty Athletics Representatives and Senior Woman
Administrators.
(b) Association-wide
sessions – Friday, January 6 (
(2) Rationale. The subcommittee reviewed several topics
solicited from NAD3AA members through its listserve in January 2005. It was noted that suggested topics for
the NAD3AA session should be forwarded to Steve Larson, NAD3AA representative.
(3)
Budget Impact. To be determined.
2. INFORMATIONAL
ITEMS.
a.
2005
Convention Questionnaire Results. The subcommittee reviewed
the results of the Convention questionnaire, noting:
(1)
Response rate to questionnaire was considerably lower than in two
previous years (370 in 2004; 378 in 2003) noting that it has been sent
electronically the past two years.
The subcommittee noted that clarity in the “subject line” of
the e-mail distribution of the survey might be a cause and possible computer
“spam” issues with large distribution size.
(2) Total
of 201 responses (CEO, only 3 total; faculty athletics representative, 7 percent;
director of athletics, 56 percent; other campus administrator, 29 percent;
commissioner, 7 percent).
(3)
Very strong support for Sunday morning issues forum (80 percent); Sunday
afternoon conference/independent meetings (76.5 percent); Monday morning roll
call voting (81 percent) and afternoon paddle voting (84.5 percent).
(4) Continued
support for Association-wide educational sessions, although the broad array
made it difficult to assess a percentage.
(5) Support
for the NAD3AA session (42 percent).
(6) Top
three choices for future sites are
(7) Support
for continued encouragement of overall interaction among all
members.
(8) Continued
concern with attendance at Honors Dinner (58 percent). Length of program and cost, along with other plans and
commitments, were noted as factors for lack of attendance. It was noted that the Honors Dinner
format will change significantly for the 2006 event.
(9) Poor
participation for the second year in the job fair (three percent). Consider greater clarity in
purpose. Audience and participants
may not be appropriate for job searching.
(10) Cyber café
continues to be very successful.
Consider wireless access areas for delegates.
b.
Committee
Composition. The subcommittee welcomed new
members. [Attachment C]
c.
2006
Convention Timetable. The subcommittee reviewed
its planning timetable:
April 11 -28 Preliminary
Division III schedule forwarded to Management Council and Presidents Council.
June Subcommittee
conference call to develop program/session topics, finalize schedule and
forward to Management and Presidents Councils.
July/August Recommendations
reviewed and approved by Management and Presidents Councils.
Early October Subcommittee
review of Management Council/Presidents Council action related to
program/session recommendations; discuss involvement and communication with
affiliated groups and committee structure.
October 17-27 Management
and Presidents Councils final review of
schedule/programs.
Late October Preparation
with NCAA staff liaisons.
November 1-4 Subcommittee
conference call to review Management and Presidents Councils action related to
program/session recommendations; discuss involvement and communication with
affiliated groups and committee structure.
November 7-11 Communicate
with affiliate groups, committee structure and staff liaisons.
December 2 Outline/content
of presentation, identification of participants and first draft of legislative
position papers due.
December 9 Draft
of multimedia presentation due.
December 12-16 Subcommittee
conference call – status update; preparation of presentation
outline/content by committee structure and affiliate groups.
December 21 Final
draft of remarks, legislative position papers and Division III Web site posting
due.
Committee Chair: Doug Hastad,
Staff
Liaisons: Dan Dutcher;
Bridget Belgiovine; Susan Peal; Debbie Kresge