REPORT OF THE
DIVISION III
STRATEGIC-PLANNING SUBCOMMITTEE
1. ACTION
ITEMS.
a. Division
III Strategic Initiatives – 2005-06 Update. [Attachment A]
(1) Recommendation. Review and approve the following 2005-06
program changes, new programs and reallocations; forward them to the Presidents
Council:
(a)
Student-Athlete Regional Leadership
Conference. [Attachment
B]
·
Regions. Condense from six to four. This will provide
institutions access to the conference every other year. Institutions were grouped according to
athletics conference
affiliation. Independents and
provisional members were assigned based on geographic location.
·
Institutional
teams. One
of the three student-athlete participants must be a member of the campus or
conference student-athlete advisory committee (Each institution must send at
least two student-athletes; a third student-athlete may participate provided
one is an ethnic minority or international student-athlete). The coach or administrator is no longer
limited to full-time athletics personnel.
Members of the student-affairs staff or faculty, such as the faculty
athletics representative, are now encouraged to attend.
·
Participation. Conferences will be offered on a first
come basis with a maximum of 300 participants. Institutions are encouraged to register
in a timely manner to ensure participation.
·
2005-06
Conferences Region, Date and Site.
o
Region
o
Region
The
mission of the Regional Leadership Conference is to prepare student-athletes
for leadership in a diverse and dynamic society. Student-athletes, coaches, athletics
administrators and faculty will work together to facilitate critical dialogue,
address Division III specific issues and create the partnerships needed to
create positive
change
at the campus, conference and divisional levels. Condensing the regions provides greater
access to Division III institutions on an alternate year basis; enhances use of
Division III resources by filling conferences to capacity; and engages more
student-athletes, coaches, administrators and faculty within the division on an
annual basis with a first come approach.
(b) Division
III Conduct Foul Program. [Attachment
C] Reallocate $25,000 from the Initiative Grant Fund - Student-Athlete
Well-Being to establish a division-wide Sportsmanship Education fund. A portion of the fund ($11,000) would be
allocated to a contractor, Mr.
basis on behalf of the governance structure. During the last two years, the Empire 8
has administered the program as a conference-based initiative grant, although
the scope of the program has grown to include a majority of Division III
conferences. The program includes
creating/maintaining a database; creating reports and memos; distributing
information to the membership; collecting, tabulating and disseminating
personalized conference/independent institution results. In addition, all data will be provided
in three forms for each Division III sport: national data, a real-time collection
which tabulates data for all institutions/conferences, and end of season
collection sheet which tabulates data for institutions/conferences that simply
collect data at the end of their year.
The value of the three form tracking method is to explore the benefit of
the “real-time” tracking program for all Division III
institutions/conferences. An annual
written summary of findings, areas of improvement and developments for the
program also will be provided. The
subcommittee noted its intent to evaluate the program on an annual basis in
support of division-wide and
association-wide sportsmanship initiatives.
(c) Chief
Executive Officer (CEO)/Chief Student Affairs (CSA)/Chief Academic Officer
(CAO) Grant. Reallocate $25,000
from the Initiative Grant Fund - Membership Education to establish a fund to
provide grants up to $500 per person on a first-come basis to
encourage attendance at the NCAA Convention of CEOs, and CSAs/CAOs to whom
athletics reports. The establishment
of the
fund
is in response to the Future of Division III- Phase II Survey results noting
that the majority of directors of athletics report to the Chief Student Affairs
Officer (48.8%) with the remainder reporting to Chief Executive Officers
(20.1%) and Chief Academic Officer (19.8%). The subcommittee also noted
feedback during the 2005 NCAA Convention Forum and Division III Membership
Committee discussions, both of which focused on ways to enhance the
engagement of these individuals in the affairs of the Association and Division
III in a more consistent manner.
(d)
National Association of Division III
Athletic Administrators (NAD3AA) Partnership Grant. [Attachment D] Reallocate $49,500 ($25,500
from the Initiative Grant - Membership Education; $24,000 from elimination of
Postgraduate Scholarship fund) to establish a NAD3AA and NCAA partnership
grant. The fund will support the
development of an NAD3AA convention in
conjunction with one of the two annual NCAA regional rules seminars, effective
2005-06. The NAD3AA will offer one
or one and a half days of professional development/educational programming for
Division III athletics administrators (directors, associates, assistants,
SWA’s, FAR’s and possibly coaches). Membership education, particularly in
the area of rules education, remains a high
priority for the division. The
NAD3AA could reach a larger constituency with a “piggyback”
approach to an existing professional meeting (e.g., NACDA) or NCAA rules
education seminars. Specific
details of the programming and allocation of resources must be addressed with
the executive committee of NAD3AA, members of the Division III Membership
Committee and NCAA staff to
determine the best approach on an annual basis. Rationale for linking to the NCAA
regional rules seminar include: cost effectiveness and Division III-specific
programming; opportunity for rules
education, and utilization of the existing NCAA Web-based registration process.
b. Division
III Strategic Initiatives - 2006-08 Conference Grant Program.
[Attachment E]
(1)
Recommendation. Approve in concept a Division III
Conference Grant Program, effective for the 2006-08 biennial budget:
(a)
Division III voting conferences and the
Association of Division III
Independents receive a $30,000 annual grant allowance.
(b)
Allocation would replace the current
annual per-conference allowances of $10,000 for technology and $2,000 for SAAC,
as well as the NCAA administration of several existing or proposed grant
programs and enhancements.
(c)
Use of grant must fulfill specific annual
and cyclical expectations and policy goals.
(d)
Establishment of conference development
and administrative group (i.e., committee of constituent representatives) to
oversee the process, help establish priorities, select participants, discuss
events and assist with submission of the annual Grant Request and Grant
Report.
(e)
Annual grant request must be submitted to
receive funds and
detailed annual report must be completed to be eligible for subsequent grants.
(f)
NCAA would retain direct oversight of the
following Division III Strategic Initiatives:
·
Women and Minority Internship grants
($828,000).
·
Coaches Enhancement grants ($24,000).
·
Strategic Alliance Matching grants
($1,065,720).
·
Division-wide Sportsmanship Education
($25,000).
·
NAD3AA partnership ($49,500).
·
Student-Athlete Regional Leadership
Conference ($550,000).
Subsequent
to Council approval of the concept, staff will pursue additional details with
the Division III Commissioners Association and forward those details to the
subcommittee and Council for additional review. Issues will be resolved pursuant to the
2006-08 budget timetable (i.e., spring 2006).
(2)
Rationale. The following rationale supports the
concept, consistent with the Association-wide and division-specific strategic
plans:
·
Further enhances the principles of
increased conference and institutional autonomy and adds flexibility to allow
for different projects in different years based on conference/institutional
needs.
·
Broaden participation by the
division’s membership in initiatives that further the division’s
strategic goals and objectives.
·
Clearly defines key divisional membership
education and communication priorities and allocates resources for each
conference and Association of Independents to identify a process for selection
and participation.
·
Supports efforts for increased cost
saving measures and more efficient operations by decreasing NCAA national
office application processes, finance and business office processes, and
overhead fees, particularly fees associated with the administration of the
initiative grant programs.
(3) Budget
Impact. None. Total allocation of approximately $1.3
million, based on $30,000 per conference/Association of Independents allocation,
will be funded through the reallocation of existing strategic initiative funds,
and budget savings of approximately $200,000 due to elimination of
overhead.
2. INFORMATIONAL
ITEMS.
a.
Division
III Strategic Plan.
The subcommittee reviewed the Division III strategic plan including the
preface, vision, timeline, planning priorities and
implementation. The subcommittee
reviewed the format for tracking mid-year progress of the Outcome
measures. It was noted that 2004-05
would serve as the establishment of baseline measures for several
outcomes. The subcommittee
discussed whether the outcome measures were realistic and may need adjustments,
noting that a full review of the plan will occur in July. Staff was directed to
present a strategy including necessary adjustments and the format and plan for
communication with the membership related
to all pertinent outcome measures.
[Attachment
F]
b.
Division III Strategic Initiatives
– 2004-05 Summary. The subcommittee
reviewed the 2004-05 summary noting the recent completion of several grant
programs: NCAA minority and
women’s enhancement postgraduate scholarships (16 Division III
applications; 15 women/7 ethnic minority; 4 women and 4 minority awarded);
student-athlete regional leadership conferences (80 of 142 institutions
participated in 2004-05 - 56%); Initiative Grant – Diversity Education
grants (11 Division III institutions were serviced by the NCAA Diversity
Education program); SWA Enhancement grant (NACWAA/Hers received 36 Division III
applications - 28 accepted to date); Regional Seminar grant (206 applications
to date, funding will support up to 200 individuals with a maximum of two per
campus). A complete executive
summary will be reviewed during its July conference call. [Attachment G]