MINUTES OF THE

 

NATIONAL COLLEGIATE ATHLETIC ASSOCIATION

 

DIVISION III MANAGEMENT COUNCIL

 

 

Hyatt Regency at Reunion                                                                                           July 17-18, 2006

Dallas, Texas

 

 

Participants:

 

Jennifer Braaten, Ferrum College

Valerie Cushman, Randolph-Macon Woman’s College

Jone Dowd, Catholic University

Patricia Epps, Franklin & Marshall College

Tim Gleason, Ohio Athletic Conference

Kristen Hall, Bard College

Rudy Keeling, Emerson College

Del Malloy, Salve Regina University

Heather Mathis, student-athlete, Maryville College

Kevin McHugh, The College of New Jersey

Michael Miranda, Plattsburgh State University of New York

Rosy Resch, University of Chicago

Sandra Slabik, Neumann College

Richard Strockbine, University of Dallas

Michael Unwin, student-athlete, Lasell College

Kay Whitley, Sul Ross State University

Charlie Wilson, Olivet College

Matt Banker, NCAA

Bridget Belgiovine, NCAA, recording secretary

Jack Copeland, NCAA

Daniel T. Dutcher, NCAA

Jennifer Kearns, NCAA

Debbie Kresge, NCAA

Leah Nilsson, NCAA

Susan Peal, NCAA

 

Bernard Franklin, NCAA senior vice-president for governance and membership; Delise O’Meally, NCAA; Ivory Nelson, chair of the Division III Presidents Council; Frank Uryasz, Center for Drug Free Sport; and Mary Wilfert, NCAA education services attended portions of the meeting. 

 

Jack Ohle, president, Wartburg College and Larry Glover, Fisk University were not in
attendance. 


[Note:  These minutes contain only actions taken (formal votes or stated "sense of the meeting") in accordance with NCAA policy regarding minutes of all Association entities.  While certain items on the Council's agenda were acted on at various times throughout the meeting, all final actions within a given topic are combined in these minutes for convenience of reference.]

 

 

Monday, July 17

 

The meeting was called to order at 8:04 a.m. by the chair, Mr. Miranda.  All members were present as noted above.

 

 

1.         Welcome and Announcements.  Mr. Miranda welcomed members to the meeting.  He reviewed the schedule for the day.

 

 

2.         Rosters, Future Meeting Schedule and Division III Newsletter.  The Council reviewed the roster, future meeting schedule and newsletter, noting no changes.

 

 

3.         Previous Minutes.  The Council reviewed the minutes of its April 17-18, 2006, meeting; the April 27, 2006, Presidents Council meeting; the April 27, 2006, Executive Committee meeting; the April 21, April 24, May 15 and June 27, 2006, Administrative Committee action.

 

It was VOTED

 

“That the minutes of the Management Council’s April 17-18, 2006, and the April 21, April 24, May 15 and June 27, 2006, Administrative Committee action be
approved.”

 

 

4.         Committee/Subcommittee Reports. 

 

a.         Association-Wide Committees.

 

(1)               Committee on Competitive Safeguards and Medical Aspects of Sports (CSMAS).  Based on the recommendation of CSMAS and the Division III Student-Athlete Advisory Committee (SAAC), the Council recommended the Presidents Council:

(a)                Division III Year Round Drug Education and Testing Pilot. 

 

·                    Allocate $325,000 for 2006-07 to enhance alcohol, tobacco and other drug education programming for Division III member institutions through two existing NCAA grant programs (i.e., CHOICES Grant and NCAA Health and Safety Speakers Grants).

o                   Provide five additional institutions (total of eight for 06-07) a CHOICES Grant ($30,000 each x 5 = $150,000).

o                   Provide $1,000 grants to 100 additional Division III institutions ($100,000) per NCAA Health and Safety Speakers Grant Program.

o                   Provide $500 matching speaker’s grants to 150
Division III institutions with approved Association-wide funding ($75,000).

·                    Implement for 2007-09 a voluntary two-year (academic-year Sept-May) comprehensive drug education and testing pilot program without penalties to include pre- and post survey for approximately 100 Division III institutions, effective 2007-08.  Annual cost of $400,000-$500,000 (Education $100,000; testing $300,000-400,000).

·                    Recommend CSMAS pursue social norming information and data related to use of performance enhancing drugs by Division III student-athletes.

 

Subsequent to the Management Council meeting, staff developed the
following administrative plan:

 

Key Elements of Model Alcohol and Drug Education Program.

 

Annually:  Develop a written policy on alcohol, tobacco and other drugs.  This policy should include a statement on activities related to student-athlete recruitment visits, drug testing, discipline, and counseling or treatment options.

 

·                    Review and update the NCAA, conference and institutional drug-testing program policies.

·                    Include NCAA list of banned substances and written policies in student-athlete handbook.

·                    Identify the rules regarding the use of street drugs, performance enhancing substances, and nutritional supplements, and consequences for breaking the rules.

·                    Include the following printed warning in the student-athlete handbook:

“All nutritional/dietary supplements carry some risk of containing an NCAA banned substance because they are not well regulated and may be contaminated.  Failure to check out any supplement with your sports medicine staff prior to use may result in a failed appeal for a positive drug test.  Student-athletes are responsible for anything they ingest.”

 

Summer:  Send out the NCAA list of Banned Drugs, the above warning and the REC* bookmarks to all returning student-athletes and known incoming student-athletes.

 

                            Orientation at start of academic year:

·                    Ensure that student-athletes sign compliance forms.

·                    Provide student-athletes with a copy of the written drug policies.

·                    Show NCAA Drug-Education and Testing video.

·                    Provide student-athletes a copy of the brochure “NCAA Drug Policies – for your health and safety.”

·                    Verbally explain drug policies with student-athletes:

o                   NCAA banned drug classes with examples (note that all related compounds under each class are banned, whether or not they are listed as an example.)

o                   NCAA drug-testing policies and consequences for testing positive, including failure to show or tampering with urine sample.

o                   Risks of using nutritional/dietary supplements – read the statement from the handbook:

§                     Potential for contamination – Buyer Beware!  What’s on the label is not necessarily what’s in the bottle.

§                     Legally purchased over-the-counter and internet products may contain NCAA banned substances.

§                     Check any supplement or medication with athletic trainer before consuming.

o                   Conference and institutional drug-testing program policies.

o                   Street drug use policies and institutional sanctions for
violations.

o                   NCAA tobacco use ban during practice or competition.

Start of Second Semester:  Repeat orientation agenda at start of new
semester to reinforce messages and to ensure transfer student-athletes are exposed to this information.

 

                            Through-out the year:

·                    Repeat the information from the orientation at team meetings throughout the year.

·                    Educational programming – utilize NCAA resources in addition to institutional resources.

·                    NCAA Health and Safety Speakers Grant program to bring in an outside speaker each semester to address alcohol and other drug issues.

·                    Participate in the APPLE Conferences:  Promoting Student-Athlete Wellness and Substance Abuse Prevention.

·                    Display posters and other NCAA educational materials in high-traffic areas.

 

*For authoritative information on NCAA banned substances, medications and nutritional supplements, contact the Resource Exchange Center (REC) at 877-202-0769 or www.drugfreesport.com/rec (password in ncaa1, ncaa2 or ncaa3 according to your divisional affiliation).

 

 

Key NCAA Alcohol Tobacco and Other Drug (ATOD) Educational
Programs.

 

                            CHOICES Grant.

The CHOICES program seeks to encourage NCAA institutions and conferences to implement and evaluate effective campus-wide programs that integrate student-athletes and athletics into alcohol-education efforts.  Funding programs are designed to work toward the elimination of high-risk consumption of alcohol on college campuses by promoting low-risk choices.  The implications of the CHOICES grant for NCAA institutions are many, including:

·                    To provide resources for small institutions to accomplish broad goals and objectives, and larger institutions to improve or focus in on target areas.

·                    Providing peer education, under adequate supervision, as a viable intervention.

·                    Encouraging campus collaboration as an effective method for effecting change on a much broader scale than just in the athletics department.

 

$300,000 grants are awarded for a three-year project.  The award payout is provided as follows:  $15,000 the first year, $10,000 the second year and $5,000 the third year.  The approach is designed to encourage the institution to assume greater responsibility for maintaining the program.

 

 

Program Name:  Health and Safety Speakers Grant.

 

Goal:  The Association offers funds to assist member institutions in bringing expert speakers to campus to address issues related to wellness and drug education.

 

                            Target Audience:

·                    Primary:  student-athletes.

·                    Secondary:  athletics administrators and other students.

 

Number of Participants:  Over 2000 programs have been funded in the past seven years with an average of 86,000 students attending the speaker sessions per year.

 

Recent Division III Participation History: 

2003-04 – 59 out of 198 grants were for DIII (36%) (Spring only, when we began to keep divisional data).

2004-05 – 172 of 470 grants were for DIII (36%).

2005-06 – 76 of 254 grants were for DIII (30%).

 

 

APPLE Conferences – Promoting Student-Athlete Wellness and Substance Abuse Prevention.  The APPLE model is a comprehensive design for improving substance abuse prevention programming and policies in local athletics departments.  By participating in the APPLE Conference participants will:

·                    Identify their school’s current programs and policies.

·                    Learn a peer education program specifically for student-athletes (SAM – Student-Athlete Mentors).

·                    Design an individualized action plan.

·                    Implement an action plan within their athletic department.

·                    Assess their Athletic department’s strengths and weaknesses in substance abuse prevention.

·                    Share ideas and resources with teams from other colleges and universities.

·                    Participate in a training session on implementing the SAM program.

·                    Learn about exemplary programs and policies.

·                    Listen to exciting speakers and experts in the field.

 

 

Drug Education and Testing Survey

2003 – 165 surveys returned from all DIII schools, 40% response rate for the division.

2005 – 157 surveys were returned from all DIII schools, 36% response rate for the division.

2005 – 50% report current drug and alcohol education program.  Median expenditure - $1,000.

2005 – 13% report current drug-testing program for student-athletes. 
Median expenditure - $1,000.

                            2005 – 55% favor year-round testing program for Division III.

 

 

Key Elements of Educational Drug-Testing Pilot.

·                    Institutional participation – voluntary; student-athlete participation at selected institutions – mandatory.

·                    Year one collections – August 2007 to May 2008.

·                    Participating schools will administer drug-testing consent form, educate athletes and select drug-testing site coordinator.

·                    Specimens collected according to NCAA protocol using Drug Free Sport trained collectors.

·                    Lab will not test “B” samples (no penalties).

·                    Sports selected by National Center for Drug Free Sport.

·                    Targeted sports – (Men’s football, baseball, wrestling, men’s lacrosse and Women’s TBD).  Random selection of student-athletes.

·                    Each participating institution will be required to administer a pre- and post-intervention survey to its student-athletes to inquire about content and effectiveness of the education and testing program as well as incidence of alcohol and drug use.  The NCAA will produce for each participating school an institution-specific report based on survey findings.

·                    Only Division III sports; not Division I sponsored sports on Division III campuses.

·                    Fall 2006 – NCAA memo explaining program and call for institutional volunteers.

·                    Winter 2006-07 – participating schools selected.

·                    Spring 2007 – National Center for Drug Free Sport memo to be selected institutions explaining procedures including selection of drug-testing site coordinators.

·                    Reporting:  The NCAA will be supplied with all testing outcomes.  The NCAA, upon request, will produce an aggregate report for each participating institution to include the rate of incidence for positive tests.  The NCAA will produce an aggregate report for participating institutions and the public that will include overall drug testing results as well as a division-wide sport breakdown of results.

 

(2)        Minority Opportunities and Interests Committee (MOIC).  The Council:

 

(a)        Membership Sports Sponsorship Demographic Report.  Approved the recommendation to revise the NCAA Membership Sports Sponsorship Report to include the Race and Gender Demographic Report compiled by the NCAA research staff, effective fall 2007.

 

(b)        Hiring Status of Minority Coaches and Administrators, and Diversity of Student-Athletes Update.  Accepted the information that Richard Lapchick, director of the Institute for Diversity and Ethics in Sport at the University of Central Florida, addressed the committee regarding proactive approaches to affect change specific to the status of racial/ethnic minority coaches and administrators and diversity of student-athletes.  Lapchick informed committee members about his partnership with the Black Coaches Association (BCA) and noted that C. Keith Harrison co founder of Scholar-Baller, Paul Robeson Research Center for Academic and Athletic Prowess, will be joining the institute this summer.  The committee requested Lapchick’s input on the lack of coaches of color at the Division III level, and Lapchick noted the necessity of increased public pressure as one of several ways to address the issue.  Staff referred the committee to the Division II NCAA “Best Hiring Practice” manual, which is a resource available to the membership to enhance the hiring opportunities for racial/ethnic minority and female candidates.

(c)        Overview of NCAA Initiatives to Promote Gender and Ethnic
Diversity in Intercollegiate Athletics.  Accepted the information that staff provided an overview of NCAA initiatives to promote gender and racial/ethnic diversity in intercollegiate athletics and informed the committee about programs to increase the pool of minorities and women in coaching and administration.

·                    Internship Program.  The NCAA Internship Program recently commenced its 2006-07 class, 14 interns, seven males and seven females.

·                    NCAA Ethnic Minority and Women’s Enhancement Programs Postgraduate Scholarship for Careers in Athletics.  The staff indicated that it may enhance the program by inviting scholarship recipients to the national office for post program workshops/seminars.  The committee expressed its support of staff’s idea.

·                    Divisions II and III Strategic Alliance Matching Grant Programs.  A tracking system has been developed to collect career information on participants in the program on an annual basis.

·                    NCAA Fellows Leadership Development Program.  Since its inception in 1997, 33 individuals have been selected, all of whom have completed the program.  Currently, 85 percent of former NCAA Fellows hold senior-level positions, including five directors of athletics and two associate commissioners.

·                    NCAA Leadership Institute for Ethnic Minority Males and Females.  Staff noted the success of the NCAA Leadership Institute for Ethnic Minority Males and Females and that the first class of females will graduate June 29, 2006.

 

(d)        Yesterday, Today and Tomorrow:  Challenges of MOIC.  Accepted the information that Charlie Whitcomb, former MOIC committee chair, addressed the committee about the history, purpose and future of MOIC.  Whitcomb expressed concern about the lack of diverse representation in athletics administration in comparison to the diverse student-athlete population.  Whitcomb recalled interaction with the NCAA in the mid-1980’s with regard to the formation of a task force to address diversity and indicated that the task force address several key areas such as:  (a) the need for the Association to diversify the national office staff and high-level athletics administrators; (b) implementation and review of


developmental programs for student-athletes; and (c) providing and enhancing opportunities for coaches and administrators.  Whitcomb noted that the task force’s commitment was centered on the desire to make a difference.  Whitcomb encouraged the committee to continue its development of and accountability for each of the MOIC sponsored programs and shared interests and collaboration with Committee on Women’s Athletics.  The committee extended its appreciation to Whitcomb for his comments and participation as dean of the Leadership Institute for Ethnic Minority Males and Females.

 

(e)        MOIC Mission Statement and 2006-08 Strategic Plan.  Accepted the information that the committee addressed the evolution of the committee’s mission and noted that, with regard to the mission statement and strategic plan, a review of the terminology was necessary.  The committee unanimously agreed that subsequent to the first sentence of the mission statement, all references to the term “minority” should be replaced by “racial/ethnic minority.”  The committee agreed to review the use of the term “ethnic” and requested that staff provide them with additional background information.  The committee also unanimously agreed to reflect the terminology revision in the strategic plan.

 

(f)         BCA Update.  Accepted the information that Floyd Keith, president of the BCA, provided an update on BCA initiatives.  Keith noted that, during its recent annual convention, BCA members
expressed concern about institutions in states where the Confederate battle flag is displayed, hosting the super-regional baseball championship.  The staff explained the Confederate flag policy application to predetermined championship sites noting that in the sport of baseball the sites are not predetermined, with the exception of the College World Series.  Furthermore, staff noted the distinction between the Confederate flag and Native American policies related to predetermined and nonpredetermined NCAA championship sites.  Keith described the BCA report card process and, specifically, the analysis used to grade an institution’s hiring practices.  The committee expressed its support of the BCA hiring report card and discussed ways to hold institutions accountable for their hiring practices if they receive a low score.  Also, Keith updated the committee on the BCA Achieving Coaching Excellence (A.C.E.) program, noting that its success rates are remarkable in


that seven participants in the program have attained head coaching positions within the membership.  Lastly, Keith noted that the BCA is currently considering a possible name change in order to bring its mission in line with its membership.

 

(g)        New Coaching Initiatives.  Accepted the information that staff reported on the newly formed NCAA Future Football Coaches Academy starting in January 2007, which will provide individuals who have recently completed their collegiate eligibility with an understanding of the college coaching experience.  The academy will receive support from the American Football Coaches Association, the BCA and the National Football League.  Additionally, the committee noted its approval of the expansion of the BCA Hiring Report Card, which will include a survey of women’s basketball.  Finally, the Men’s Basketball Coaches Academy is being created to address issues related to coaching opportunities raised during the National Association of Basketball Coaches annual meeting.