REPORT OF THE

DIVISION III CONVENTION-PLANNING SUBCOMMITTEE

 

 

1.         ACTION ITEMS.

 

a.                  Draft 2007 NCAA Convention Schedule.  [Attachment A]

 

(1)        Recommendation.  Review the draft Convention schedule noting:

 

(a)                Thursday, January 5 - NCAA Symposia (9 a.m. - 4 p.m.).

 

(b)               Friday, January 6

·                    Management Council meeting (8 a.m. to 5 p.m.).

·                    Keynote Speakers (Noon to 1:15 p.m. and 7:30 to 9 p.m.).

 

(c)                Saturday, January 7

·                    Endorse the joint Division III Management
Council/Presidents Council/Student-Athlete Advisory Committee meeting and brunch (8 to 10:30 a.m.).

·                    Division III Presidents Council meeting (10:30 a.m. to 3:30 p.m.).  Presidents Council will break from 12:15 to 1:30 p.m. for Keynote Lunch Speaker.

·                    Endorse Division III Commissioners Meeting (7:30 a.m. to 1 p.m.)

·                    Endorse the NAD3AA divisional programming session (10:30 a.m. to Noon and 1:30 to 2:30 p.m.) with Association Keynote (12:15 to 1:30 p.m.).

·                    Endorse Division III Athletics Direct Oversight programming session (2:30 to 3:30 p.m.).

·                    Opening Business Session (4 to 5:30 p.m.) and Post Opening Business Session Reception for Delegates in Trade Show (5:30 to 6:15 p.m.).

 

(d)        Sunday, January 8

·                    Division III Issues Forum (9 to 11:30 a.m.).  Subcommittee noted its desire for roundtable format to enhance discussion and to explore options for reporting out.

·                    Division III CEO Issues Forum Lunch, including the Chancellors/Presidents Advisory Group (11:30 a.m. to 1:30 p.m.).

·                    Division III conference meetings from 1:30 to 5 p.m.  The subcommittee noted its desire to minimize any overlap with conference meetings and Association-wide programming.

·                    Delegates Reception (5 to 6:30 p.m.).

·                    Honors Celebration (6:45 to 8:45 p.m.).

 

(e)        Monday, January 9

·                    Division III Business Session (8 a.m. to 3 p.m.).

·                    Possible NADIIIAA Reception following the business session. 

 

(f)         Division III Faculty Athletics Representatives Association to determine session.

 

(2)        Rationale.  The subcommittee reviewed the Association and divisional schedule options, noting that the Association-wide programming needs to include multiple perspectives, especially Division III. 

 

(3)               Budget Impact.  None.

 

b.                  Possible Educational Topics – 2007 Convention.  [Attachment B]

 

(1)        Recommendation.  Review and provide input for Association-wide and
divisional menu sessions, noting suggested topics identified in attachment in bold.

 

(a)        Division III sessions sponsored by NADIIIAA – Saturday, January 7 (10:30 a.m. to noon and 2:30 to 3:30 p.m.).  The subcommittee noted that the NADIIIAA executive board would discuss suggested topics for consideration from the Council.

 

(b)        Division III athletics direct report sponsored by vice-presidents for student-affairs - Saturday, January 7 (2:30 to 3:30 p.m.).  The subcommittee noted that a group of vice-presidents would assist with the coordination of the session.

 

(c)        Association-wide sessions – Friday, January 6 (10:30 a.m. to Noon and 1:30 to 3 p.m.) and Saturday, January 7 (9 a.m. to 12:15 p.m. and 1:30 to 3 p.m.).

 

(2)        Rationale.  The subcommittee reviewed several topics noting the importance of Division III perspectives as a component of the Association-wide programming in order to encourage delegates to attend.  The subcommittee noted specific areas of significance from the 2006 Convention survey


including technology, fundraising/marketing and sportsmanship.  It was noted that suggested topics for the NADIIIAA session should be forwarded to Holly Gera, NADIIIAA representative.

 

(3)               Budget Impact.  To be determined.

 

 

2.         INFORMATIONAL ITEMS.

 

a.                  2006 Convention Questionnaire Results. [Attachment C]  The subcommittee reviewed the results of the Convention questionnaire, noting:

 

(1)               Response rate to questionnaire was considerably lower than in two previous years with 185 Division III responses (370 in 2004; 378 in 2003) noting that it has been sent electronically the past two years.  The subcommittee noted that there may have been frustration with general use of technology in completing the survey.

 

                        (2)        Total of 185 Division III responses (CEO, 0; Asst/Associate Director 39; Direct Reports – 4; Compliance Coordinator – 3; Conference Commissioners15; Director of Athletics – 87III; Faculty Athletics Representatives – 18; Other – 16 and Senior Woman Administrator – 11).     

 

(3)               Very strong support for Sunday morning issues forum (80 percent); Sunday afternoon conference/independent meetings (76.5 percent); Monday morning roll call voting (81 percent) and afternoon paddle voting (84.5 percent).

 

(4)        Support for Association-wide educational sessions, although the broad array and overlap with some Division III programming made it difficult to attend all.  The subcommittee noted that the sessions need to include multiple perspectives, specifically Division III.

 

(5)        Support for the NAD3AA session, although minimal response rate.

 

(6)        Strong support for the look and feel elements (NCAA signage/banners; card keys; hotel television).  Strong support for transportation service.

 

(7)        Support for continued encouragement of overall interaction among all
members.

(8)        Strong support for special events (e.g., Honors Celebration, Glory Road Screening, Intimate Conversation with Walter Cronkite).

 

(9)               Poor participation for the third year in the job fair due in large part to individuals only choosing to attend if they had an open position to fill.

 

(10)           Support for the NCAA News special Convention daily editions specifically related to division-specific information and daily meeting highlights.

 

b.                  Committee Composition.  The subcommittee welcomed new members. 
[Attachment D]

 

c.                   2007 Convention Timetable.  The subcommittee reviewed its planning
timetable:

 

April 10 -27                 Preliminary Division III schedule forwarded to Management Council and Presidents Council.

 

Early June                     Subcommittee conference call to develop program/session topics, finalize schedule and forward to Management and Presidents Councils.

 

July/August                   Recommendations reviewed and approved by Management and Presidents Councils.

 

October 16-26             Management and Presidents Councils final review of
schedule/programs.

 

Late October                Preparation with NCAA staff liaisons.

 

November 6-10           Subcommittee conference call to review Management and Presidents Councils action related to program/session recommendations; discuss involvement and communication with affiliated groups and committee structure.

 

November 13-17         Communicate with affiliate groups, committee structure and staff liaisons.

December 4                 Outline/content of presentation, identification of participants and first draft of legislative position papers due

 

December 8                 Draft of multimedia presentation due.

 

December 11-15          Subcommittee conference call – status update; preparation of presentation outline/content by committee structure and affiliate groups.

 

December 20               Final draft of remarks, legislative position papers and Division III Web site posting due.

 

 

 

Committee Chair:  Sandy Slabik, Neumann College

Staff Liaisons:    Dan Dutcher; Bridget Belgiovine; Susan Peal; Debbie Kresge