MINUTES OF THE

NATIONAL COLLEGIATE ATHLETIC ASSOCIATION

DIVISION III MEMBERSHIP COMMITTEE

Telephone Conference July 28, 2005

Participants:

Kristen Hall, Bard College

Susan Hoffman, State University College at Brockport

Del Malloy, Salve Regina University, chair

Bill Mandel, Western New England College

Chris Martin, College Conference of Illinois & Wisconsin

Dick Strockbine, University of Dallas

Leah Nilsson, NCAA

Susan Peal, NCAA, recording secretary

Caitlin Collier, Menlo College; Machli Joseph, Bernard M. Baruch College; and Ann Steele, Muskingum College; were unable to participate.

[Note: These minutes contain only actions taken (formal votes or stated "sense of the meeting") in accordance with NCAA policy regarding minutes of all Association entities. While certain items on the committee's agenda were acted on at various times throughout the meeting, all final actions within a given topic are combined in these minutes for convenience of reference.]

The NCAA Division III Membership Committee teleconference was called to order at 9:03 a.m. Central time by Mr. Malloy. All were present as noted above.

1. Welcome and Announcements. Leah Nilsson reported that Susan Peal will take over the committee's primary staff liaison duties.

2. Review Minutes from June 23-24 In-Person Meeting. The committee reviewed the minutes from its June 23-24 in-person meeting.

It was VOTED

"That the January 23-24 in-person minutes be approved."

3. St. Joseph's College (New York) Request for Waiver of Male/Female Enrollment Ratio – NCAA Constitution 3.2.4.12.5. On review of St. Joseph's (New York) request to waive the five-sport/three-season sponsorship requirement for men and women based on the institution's male-female enrollment ratio, the committee took no action on the waiver request. The committee noted St. Joseph's (New York) projected plan to achieve the five-sport/three-season sponsorship requirement by 2006-07. The committee took no position on the waiver request and that St. Joseph's (New York) would need to meet the sports sponsorship requirement entering their first year of the provisional program.

4. City College of New York Request for Waiver of Minimum Contest Requirement – NCAA Bylaw 20.11.3.3.9.2. On its review of City College of New York's request to waive the minimum contest requirement in men's track and field, the committee noted that the institution had ample time to schedule another contest following the team's inability to compete, April 2, due to inclement weather. The committee also noted the institution's missed opportunity to meet the legislative requirement with one participant short at its conference championship.

It was VOTED

"That City College of New York's request for a waiver of the sport sponsorship minimum contest requirements per Bylaw 20.11.3.3.9.2 be denied."

5. Use of Consultants to Complete the NCAA Division III Institutional Self-Study Guide (ISSG). The committee discussed the use of outside consultants to complete the institutional ISSG. The committee agreed that institutional personnel should be expected to be engaged in its institutional self-study; however, the committee tabled the discussion until more information can be gained from the NCAA Division III Presidents Council as to the frequency that outside consultants are used for such self-studies. If the use of outside consultants is prevalent, the committee will consider modifications to the ISSG (i.e., signature line on the notification of completion, statement regarding the role of outside consultant).

6. Review Constitution 6.3.1.1 and Expectations for Reclassifying Institutions. The committee discussed the timing of the ISSG as it relates to reclassifying institutions on becoming active members. The committee agreed to amend Constitution 6.3.1.1 to add reclassifying institutions to the legislative language.

It was VOTED

"That Constitution 6.3.1.1 should be amended to require that reclassifying institutions complete the ISSG in the first year of active Division III membership."

7. Review Use of Term "Provisional" by Exploratory Members. The committee tabled the agenda item for the next teleconference.

8. Other Business. The committee discussed three of the 2006 membership-sponsored proposals that relate to membership requirements.

a. Membership Requirements – Division III Philosophy Statement – Elimination of In-Region Competition Emphasis. The committee noted its support for the elimination of in-region competition. The committee supported institutional autonomy in scheduling athletics contests.

b. Division III Membership – Maximum Capacity. The committee took no position in establishing a maximum size of the Division III membership. The committee noted the opportunity for the membership to decide on the legislative proposal.

c. Division III Membership – Sports Sponsorship Requirements. The committee noted its opposition for the sports sponsorship requirement based on institutional enrollment. The committee is in support of the sports sponsorship requirements in the Presidents Council proposal.

9. Future Meeting Schedule.

a. 10 a.m. Eastern time, August 25;

b. 10 a.m. Eastern time, September 27;

c. 10 a.m. Eastern time, October 24;

d. 10 a.m. Eastern time, November 17; and

e. 10 a.m. Eastern time, December 15.

10. Adjournment. The teleconference adjourned at 10:33 a.m. Central time.

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