SC agenda/Jan 97

MINUTES OF THE

NATIONAL COLLEGIATE ATHLETIC ASSOCIATION

DIVISION III PRESIDENTS COUNCIL

Hyatt Regency Hotel August 8, 2002

Indianapolis, Indiana

Participants:

Esther Barazzone, Chatham College

Richard Berman, Manhattanville College

Daniel A. DiBiasio, Wilmington College

Carlos Hernandez, New Jersey City University

R. Kevin LaGree, Simpson College

Bette Landman, Arcadia University, chair

John M. McCardell Jr., Middlebury College

Ivory Nelson, Lincoln University (Pennsylvania)

Jane Margaret O'Brien, St. Mary's College of Maryland

John A. Roush, Centre College

Phillip Stone, Bridgewater College (Virginia)

Jeanie Watson, Nebraska Wesleyan University

Richard Wells, University of Wisconsin, Oshkosh

Bridget Belgiovine, NCAA, recording secretary
Daniel T. Dutcher, NCAA

Mweni Ekpo, NCAA

Kay Hawes, NCAA

Janice Whitehead, NCAA

Eric Wood, NCAA

David Carter, Eastern Connecticut State University; Susan Bassett, Division III Management Council vice-chair; and Muriel A. Howard, State University College at Buffalo, were unable to attend.

Cedric Dempsey, NCAA president, and Christopher Walker, Division III Management Council chair; were also in attendance. David Schnase, NCAA, attended for a portion of the meeting.

[Note: These minutes contain only actions taken (formal votes or stated "sense of the meeting") in accordance with NCAA policy regarding minutes of all Association entities. While certain items on the Council's agenda were acted on at various times throughout the meeting, all final actions within a given topic are combined in these minutes for convenience of reference.]

The meeting was called to order at 8:30 a.m. by the chair, President Landman. All members were present as noted above.

1. Announcements. President Landman welcomed new members, Presidents Barazzone, Berman, Hernandez, O'Brien and Wells.

2. Review roster, future meeting schedule, the Division III newsletter. The Presidents Council reviewed all documents. No action was necessary.

3. Previous Minutes. The Presidents Council reviewed the minutes of the April 25 Presidents Council meeting; the April 9-10 Management Council meeting; and the May 6 and 22, June 10 and 14, and July 9 Administrative Committee meetings.

It was VOTED

“That the minutes of the April 25 Presidents Council meeting, and the May 6 and 22, June 10 and 14, and July 9 Administrative Committee minutes be approved as distributed.”

4. Report of the April 26 NCAA Executive Committee meeting. The Presidents Council reviewed the minutes of the April 26 Executive Committee meeting.

5. Report of the July 21-22 Division III Management Council Meeting.

a. Division III Strategic Planning. The Council approved the 2002-04 Division III strategic plan, noting that the subcommittee should engage in a critical analysis of how aspects of the plan are defined to enhance members' knowledge and understanding of the overall plan.

b. Committee Reports.

(1) Association-Wide Committees.

(a) Postgraduate Scholarship Committee. The Council endorsed the action of the Management Council.

(b) Olympic Sports Liaison Committee. The Council endorsed the actions of the Management Council.

(d) Committee On Competitive Safeguards And Medical Aspects Of Sports. The Council endorsed the actions of the Management Council.

(2) Division III Special Committees.

(a) Joint Subcommittee on the Future of Division III. The Council

i. Approved the Management Council's recommendations regarding the July/August update, noting the importance of the following:

· To articulate more clearly the goals and purpose of the review (i.e., role of athletics on Division III campuses – are actions consistent with the philosophy?).

· To clearly explain the importance of each area of focus.

· To gain broad membership input in preparation for 2003 NCAA Convention.

· To pursue alternate chief executive officer (CEO) discussion forums (e.g., ACE).

ii. Endorsed the actions of the Management Council.

(b) Financial Aid Audit Task Force.

i. The Council approved the delay of proposed legislation to 2004, noting the development of Web-based technology to facilitate the membership submission of the financial aid information.

ii. Endorsed the actions of the Management Council.

(3) Management Council Subcommittees.

(a) Playing and Practice Seasons Subcommittee. The Council:

i. Approved sponsorship of legislation for the 2003 Convention to standardize playing and practice seasons to limit the total playing season to 19 weeks, noting the importance of reviewing contest dates resulting from compression of traditional segment.

ii. Endorsed the actions of the Management Council.

(b) Convention-Planning Subcommittee. The Council:

i. Approved the schedule and endorsed three methods of communication to encourage CEOs to attend the Convention, particularly for the Future of Division III discussion.

· Send letter from the chair of the Presidents Council to all Division III CEOs.

· Promote attendance of representative or chair of each conference CEO group.

· Personal contact by Presidents Council members to colleagues in their conference and region.

ii. Approved the Association-wide topics.

iii. Endorsed the actions of the Management Council.

(4) Division III Committees.

(a) Student-Athlete Reinstatement Committee. The Council:

i. Approved the sponsorship of legislation to amend Bylaw 14.2.6 (season-of-competition waiver) to increase participation permitted for eligible student-athletes, while still qualifying for waiver, to a maximum of three contests or dates of competition whichever number is greater) of the institution’s completed contests or dates of competition in his or her sport.

ii. Approved the sponsorship of legislation to amend Bylaws 13.5 (entertainment), 13.7.6 (lodging for additional persons) and 13.13.2.1 (employment at camp or clinic/student-athlete) to be based on restitution. Therefore, violations of these bylaws would no longer affect the prospective student-athlete’s eligibility if the value of the benefit is $50 or less, conditioned upon the prospective student-athlete repaying the value of the benefit to a charity of his or her choice. Violations of these bylaws would remain institutional violations per Constitution 2.8.1.

iii. Approved the sponsorship of legislation to amend Bylaws 13.7.4 (accommodations on official visits), 13.7.5.5.2 (multiple hosts), 13.11.6 (photograph of prospect), 13.14.1 (coach involvement) to be de minimus. Therefore, violations of these bylaws would no longer affect the prospective student-athlete’s eligibility. Violations of these bylaws would remain institutional violations per Constitution 2.8.1.

iv. Approved the sponsorship of legislation to amend Bylaw 15.2.3 (books) to be based on restitution. Thus, violations of this bylaw would no longer affect the student-athlete’s eligibility if the violation is $50 or less, and the student-athlete repays the value of the benefit to a charity of his or her choice. Violations of this bylaw would remain institutional per Constitution 2.8.1.

v. Approved the sponsorship of legislation to amend Bylaw 14.9.1 (U.S. service academies, special eligibility provision; five-year/10-semester rule) to reflect the following language, to provide guidance to the membership as to which body of authority should review and make determinations of this bylaw.

"The Student-Athlete Reinstatement Committee may approve waivers to the 10-semester rule (see Bylaw 14.2) for student-athletes of the national service academies who have exhausted eligibility in one sport but wish to compete in another sport or sports in which they have eligibility remaining."

vi. Endorsed the actions of the Management Council.

(b) Student-Athlete Advisory Committee. The Council endorsed the actions of the Management Council.

i. Approved active membership status effective September 1, 2002, for:

· Baptist Bible College. [NOTE: Based on a prior Council-approved committee recommendation, Baptist Bible (Pennsylvania) was required to repeat its third year of provisional membership during the 2001-02 academic year. Therefore, it must complete its fourth provisional year during 2002-03 and is not eligible for active member status until September 1, 2003.]

· Bay Path College.

· Dominican University.

· D’Youville College. [NOTE: Based on a prior Council-approved committee recommendation, D’Youville College was required to repeat its third year of provisional membership during the 2001-02 academic year. Therefore, it must complete its fourth provisional year during 2002-03 and is not eligible for active member status until September 1, 2003.]

· Husson College.

· LeTourneau University.

· Medialle College.

· Mt. Ida College.

· Peace College.

· Pennsylvania State University, Altoona.

· Philadelphia Biblical University.

· University of Pittsburgh, Greensburg.

· University of Texas at Dallas.

· Schreiner University. [NOTE: Schreiner University is in the "old" three-year provisional cycle.]

· State University of New York at Farmingdale.

ii. Approved the following institutions moving into their final year of provisional membership:

· Huntington College.

· LaGrange College.

· Louisiana College.

· Newbury College. [NOTE: contingent upon the institution resubmitting the key components document and Institutional Self-Study Guide to reflect a more thoughtful analysis of the institution’s athletics program].

· New York City Technical College.

· Northland College.

· Piedmont College.

· Thomas College.

iii. Approve the following institutions moving into their third year of provisional membership:

· Alverno College.

· Transylvania University.

iv. Approved active membership status effective September 1, 2002, for Texas Lutheran University and Westminster College (both institutions reclassifying from Division II and Westminster contingent on the institution clarifying its policy of tracking full-time enrollment).

v. Approved active member conference status effective September 1, 2002, for the Allegheny Mountain Collegiate Conference.

vi. Approved Becker College repeating year four of the provisional membership process.

vii. Endorsed the actions of the Management Council.

(d) Interpretations and Legislation Committee. The Council:

i. Approved sponsorship of legislation to define the term “contact” for Division III institutions.

ii. Endorsed the actions of the Management Council.

(e) Financial Aid and Awards Committee. The Council endorsed the actions of the Management Council.

(f) Championships Committee. The Council:

i. Approved sponsorship of legislation to amend Bylaw 31.3.4 with an effective date of August 1, 2005, and fund the enhancement through the Division III reserves for 2005-06, noting the expectation that odd bracket sizes be rounded down to address unintended consequences of missed class time due to more midweek games or competitive inequities that occur as a result of pairing teams geographically.

ii. Approved sponsorship of legislation to establish an eight-team (nine members each) National Collegiate Women’s Bowling Championship (10-pin) to commence with the 2003-04 academic year. Additionally, to create a six-member National Collegiate Women’s Bowling Committee.

iii. Approve the recommendation to implement a change in the definition of what constitutes in-region play to include the current sport regions, plus a 200-mile radius for each institution, effective with 2003-04 academic year, expressing concern regarding the potential impact for geographically isolated institutions. The Council requested the committee monitor the impact of the change.

iv. Approved the recommendation to increase the men’s lacrosse, women’s lacrosse and women’s ice hockey brackets by one each in order to accommodate minimum (two berths) access in Pool C, effective with the 2002-03 academic year. The addition of one berth equates to the following bracket sizes: Men’s Lacrosse (17), Women’s Lacrosse (19) and Women’s Ice Hockey (7).

v. Endorsed the actions of the Management Council.

(g) Budget Committee. The Council:

i. Approved the 2002-04 Division III budget.

ii. Endorsed the actions of the Management Council.

6. Proposed legislation for the 2003 Convention.

a. Governance structure sponsored legislation. The Council:

(1) Approved draft legislation to amend Bylaw 12.02.4 to specify that a professional team is an organized team that provides any of its players more than actual and necessary expenses, as specified, or declares itself to be a professional team.

(2) Approved draft legislation to amend Proposal No. 2 by amending Bylaw 14.2.6 to establish a season-of-competition waiver that may be granted due to extenuating circumstances for student-athletes who competed while eligible in a limited amount of competition.

(3) Approved draft legislation to amend Bylaw 17.13.5.1 to decrease the maximum number of contests from 34 to 25 in women's ice hockey.

(4) Approved draft legislation to amend Bylaw 17.25.1 to specify that an institution that sponsors indoor or outdoor track and field (but not both) is limited to a playing and practice season of 21 weeks.

(5) Approved draft legislation to amend Bylaw 20.02.5 to add rugby as an emerging sport for women.

(6) Previously approved the draft legislative proposal to amend Bylaw 14.2.6 to establish a season-of-competition waiver that may be granted due to extenuating circumstances for student-athletes who competed while eligible in a limited amount of competition.

b. Noncontroversial legislation adopted by the Management Council per NCAA Constitution 5.3.1.1.1. The Council endorsed the actions of the Management Council.

c. Intent-based revisions approved by the Management Council per NCAA Constitution 5.4.1.1.1. The Council endorsed the actions of the Management Council.

d. Editorial revisions approved by the Management Council per NCAA Constitution 5.3.5.3. The Council endorsed the actions of the Management Council.

7. General Issues.

a. Association-wide Committee Chair Appointment – Correction. The Council approved the appointment of Beth Chapman, Southland Conference, as chair of the Walter Byers Scholarship Committee.

b. Title IX. The Council discussed the newly established White House Title IX Commission and recommended to the Executive Committee:

(a) That the Association continue to publicly reaffirm its commitment to the law, identify successes related to the law and focus on unintended consequences.

(b) Division III representatives should attend each public forum.

(c) Some type of national coordination of standards/interpretations and closer scrutiny of the U.S. Department of Education Office for Civil Rights regional office actions

c. Division III Budget Committee Representative. Appointed Ivory Nelson, Lincoln University, to serve as a Presidents Council representative on the Budget Committee (term expiration January 2007).

d. The Council endorsed the actions of the Management Council.

8. 2003 NCAA Convention Proposals Sponsored by the Membership.

a. Proposal No. 1-11 – Playing And Practice Seasons – Basketball – First Contest. Opposed the proposal, sponsored by the State University of New York Athletic Conference, to establish the first permissible contest date in basketball as four weeks following October 15.

b. Proposal No. 1-12 – Playing and Practice Seasons – Noncollegiate Amateur Competition – Basketball. Supported the proposal, sponsored by the State University of New York Athletic Conference to permit a student-athlete to compete in noncollegiate, amateur basketball competition outside the institution’s intercollegiate basketball season.

c. Proposal No. 1-12 – Proposal No. 1-13 – Playing And Practice Seasons – Tennis – Preseason Practice. Supported the proposal, sponsored by the Pennsylvania Athletic Conference, in tennis, to provide institutions that conduct the traditional segment in the fall with 16 practice opportunities before the first game or September 1, whichever is later.

d. Proposal No. 1-14 – Executive Regulations – Selection Of Teams And Individuals for Championships. Took no position on a proposal, sponsored by the University Athletic Association, to require that, in all sports, at least 50 percent of the championship field originally designated for the respective sport shall be reserved for at-large berths, as specified.