PRESIDENTS COUNCIL NOMINATIONS PROCESS

JANUARY LEGISLATIVE (NON-INTERIM) VACANCIES

Step 1 - Solicitation of nominees (January vacancies). (APRIL/MAY)

· Review and prioritize Presidents Council (PC) representational requirements.

· Notification of vacancy sent to all Division III CEO’s (electronic).

· Personal contact by members of PC Nominations subcommittee.

Step 2 - Screening process. (JUNE)

· Identify all eligible nominees (focus on representational requirements, CEO’s currently serving within the governance structure and other desirable attributes).

· Select nominees for telephone interviews – focus on specific criteria as necessary for broad representation on the Council.

Step 3 - Personal contact/interview process. (JULY)

· Division III information packet mailed to all nominees (key information relative to process, DIII philosophy statement, meeting schedule, strategic plan).

· Subcommittee members conduct phone interviews with selected nominees to obtain sufficient information on which to base a recommendation to the Presidents Council.

· Evaluate nominees based on the following responses during phone interviews:

ü Familiarity with and commitment to the Division III philosophy and guiding principles.

ü Willingness to serve and assume the responsibilities inherent with appointment (e.g., four-year commitment, subcommittee assignments, attendance at meetings and convention, duties as assigned).

ü Consensus-building ability as it relates to working as a group.

ü Support for the Division III strategic plan.

Step 4 - Appointment. (AUGUST – NOVEMBER)

· Nominations subcommittee prioritizes nominees following interviews.

· Nominations subcommittee forwards recommendation to Presidents Council for review and endorsement.

· Nominations subcommittee member contacts nominee.

· Mail ballot distributed to all Division III CEO’s (Bylaw 4.4.3.1.1)

· NCAA staff mails appointment letter to nominee.

· NCAA News article notifying membership of election.

IMMEDIATE (INTERIM) VACANCY

Step 1 - Solicitation of nominees.

· Review and prioritize Presidents Council (PC) representational requirements.

· Notification of immediate vacancy sent to all Division III CEO’s (electronic).

· Personal contact by members of PC Nominations subcommittee, as necessary.

Step 2 - Screening process.

· Identify all eligible nominees (focus on representational requirements, CEO’s currently serving within the governance structure and other desirable attributes).

· Select nominees for telephone interviews – focus on specific criteria as necessary for broad representation on the Council.

Step 3 - Personal contact/interview process.

· Division III information packet mailed to all nominees (key information relative to process, DIII philosophy statement, meeting schedule, strategic plan).

· Subcommittee members conduct phone interviews with selected nominees to obtain sufficient information on which to base a recommendation to the Presidents Council for immediate vacancy.

· Evaluate nominees based on the following responses during phone interviews:

ü Familiarity with and commitment to the Division III philosophy and guiding principles.

ü Willingness to serve and assume the responsibilities inherent with appointment (e.g., four-year commitment, subcommittee assignments, attendance at meetings and convention, duties as assigned).

ü Consensus-building ability as it relates to working as a group.

ü Support for the Division III strategic plan.

Step 4 - Appointment.

· Nominations subcommittee prioritizes nominees following interviews.

· Nominations subcommittee fills vacancy.

· Nominations subcommittee reports selection to Presidents Council.

· Nominations subcommittee member contacts nominee.

· NCAA staff mails appointment letter to nominee.

· NCAA News article notifying membership of selection.