MINUTES OF THE

NATIONAL COLLEGIATE ATHLETIC ASSOCIATION

DIVISION III PRESIDENTS COUNCIL

NCAA National Office October 31, 2002

Indianapolis, Indiana

Participants:

Esther Barazzone, Chatham College

Richard Berman, Manhattanville College

David Carter, Eastern Connecticut State University

Daniel A. DiBiasio, Wilmington College

Carlos Hernandez, New Jersey City University

Muriel A. Howard, State University College at Buffalo

Bette Landman, Arcadia University, chair

John M. McCardell Jr., Middlebury College

Ivory Nelson, Lincoln University (Pennsylvania)

Jane Margaret O'Brien, St. Mary's College of Maryland

John A. Roush, Centre College

Richard Wells, University of Wisconsin, Oshkosh

Bridget Belgiovine, NCAA, recording secretary

Daniel T. Dutcher, NCAA

Mweni Ekpo, NCAA

Kay Hawes, NCAA

Christopher Walker, Division III Management Council chair, and Susan Bassett, Division III Management Council vice-chair, were also in attendance. Cedric Dempsey, NCAA president, and Myles Brand, NCAA president-elect, attended for a portion of the meeting.

R. Kevin LaGree, Simpson College; Phillip Stone, Bridgewater College (Virginia); and Jeanie Watson, Nebraska Wesleyan University, were unable to attend.

[Note: These minutes contain only actions taken (formal votes or stated "sense of the meeting") in accordance with NCAA policy regarding minutes of all Association entities. While certain items on the Council's agenda were acted on at various times throughout the meeting, all final actions within a given topic are combined in these minutes for convenience of reference.]

The meeting was called to order at 8:05 a.m. by the chair, President Landman. All members were present as noted above.

1. Announcements. President Landman welcomed the NCAA Division III Presidents Council members and announced that NCAA President Ced Dempsey and NCAA President-elect Myles Brand would make brief comments and answer questions.

2. Review Roster, Future Meeting Schedule, the Division III Newsletter. The Presidents Council reviewed all documents. No action was necessary.

3. Previous Minutes. The Presidents Council reviewed the minutes of the August 8 Presidents Council meeting; the July 22-23 Management Council meeting; and the August 29, September 3 and September 16 Administrative Committee meetings.

It was VOTED

“That the minutes of the August 8 Presidents Council meeting and the August 29, September 3 and September 16 Administrative Committee meetings be approved as distributed.”

4. Report of the August 9 NCAA Executive Committee meeting. The Presidents Council reviewed the minutes of the August 9 Executive Committee meeting.

5. Report of the October 21-22 Division III Management Council Meeting.

a. Division III Strategic Planning. The Council reviewed the Division III strategic planning priorities.

n Initiatives Task Force. The Council:

(a) Reallocations for 2002-03 and 2003-04 Initiatives Budgets. Approved the reallocation of resources to the 2002-03 and 2003-04 Division III initiatives budget. The reallocation includes:

i. 2002-03.

o Reallocating $50,000 from planning and development to women and minority internship grants.

o Including $750 travel for all 12 senior woman administrator enhancement grants and add three additional scholarships ($2,250 each).

o Adding 45 grants of $750 for conference-affiliated members to attend NCAA regional seminars.

o Moving $1,023,340 into the Division III reserve for one year only.

ii. 2003 - 04.

o Reinstating $150,000 for 10 additional interns to the women and minority internship grant program.

o Reinstating $300,000 for initiative grant funds ($100,000 each to diversity, membership education, student-athlete welfare) and increase the grant limit to $10,000 per institution, plus a maximum of four grants awarded at the discretion of the selection committee for up to $15,000 each. Increase collaborative grant limit to $25,000.

o Reinstating $150,000 to conference technology grant and additional $50,000 to accommodate 40 conferences.

o Adding $20,000 to conference student-athlete advisory committee (SAAC) grant to accommodate 40 conferences.

o Using $1,023,340 from the Division III reserve.

(b) SAAC Conference Partner Program. Approved $6,000 funding for travel as part of the NCAA Division III Student-Athlete Advisory Committee budget to support Division III SAAC member attendance at Division III partner conference meetings as a component of the Division III initiatives conference SAAC program.

b. Committee Reports.

(1) Association-Wide Committees.

(a) Committee on Women's Athletics. The Council endorsed the action of the Management Council.

(b) Committee on Sportsmanship and Ethical Conduct. The Council endorsed the actions of the Management Council.

i. Presentation of NCAA Race Demographic Data. Approved the recommendation that the data from the 2001-02 Race Demographics of NCAA Member Institutions’ Athletics Personnel report be formally presented to the Executive Committee, Board of Directors, Presidents Councils and Management Councils of all three divisions, as well as national office senior staff, noting an April 2003 timetable.

ii. American Indian Mascot. Accepted the report from NCAA Executive Committee Subcommittee on Gender and Diversity Issues on the use of American Indian mascots, names, nicknames, logos and behaviors in intercollegiate athletics, noting that the report will be presented to the NCAA Executive Committee November 1 and forwarded to the Division III Council at its January 2003 meeting.

(2) Division III Special Committees.

n Joint Subcommittee on the Future of Division III. The Council:

i. Process for Membership Input. Agreed to ask staff to secure professional assistance to:

o Develop the February 2003 survey instrument.

o Survey membership [chief executive officers (CEOs), directors of athletics, faculty athletics representatives, senior woman administrators, conference commissioners and student-athletes] in writing and via telephone.

o Develop and facilitate focus groups.

o Compile and evaluate data.

o Develop legislation.

The Council cautioned against being too specific and emphasized that the importance of each area of focus should be clearly explained.

ii. CEO Communication – Future of Division III. Agreed to establish a direct communication process as follows:

o Nov./Dec. Call each CEO of their member conference and selected conferences and independents within their region. Staff will prepare talking points and key questions for each series of calls.

o Nov. – May Attend conference meetings or participate on conference calls of CEOs.

o Nov. – May Facilitate discussion at various higher education meetings, as appropriate.

o Nov. – May Facilitate roundtable discussion at the 2003 NCAA Convention.

o Nov. – May Assist with facilitated focus groups held in conjunction with the April 2003 Presidents Council meeting.

iii. September Membership Update. Reviewed the document and recommended that a November 2002 membership update be created, noting that it should:

o Clearly articulate the relevance and importance of the issue.

o Present a clear rationale for review.

o Link the Division III philosophy to actions.

o Articulate the process to date (work in progress).

o Express a desire for membership input.

iv. Membership Visits. Endorsed membership visits and recommended broader NCAA staff participation on a rotation basis at higher education meetings to encourage, educate and update CEOs regarding NCAA affairs.

v. 2003 Convention Presentation. Reviewed the draft agenda, noting that it was amended by the oversight group to encourage dialogue and input.

(3) Management Council Subcommittees.

(a) Playing and Practice Seasons Subcommittee. The Council:

i. Agreed to sponsor an amendment-to-amendment, Proposal No. 41-1, noting:

o The addition of an exception in golf and tennis for flexibility in use of weeks when the traditional segment is conducted in the fall.

o More effective balance of time demands for student-athletes.

o Consistent application of NCAA Bylaw 17 for all sports.

o Minimal reduction of playing seasons.

o Minimal reduction of contests.

ii. Endorsed the actions of the Management Council.

(b) Convention-Planning Subcommittee. The Council endorsed the actions of the Management Council.

i. Manhattanville College Appeal. Voted to endorse the Management Council's action (President Berman abstained).

ii. Endorsed the actions of the Management Council.

(4) Division III Committees.

(a) Student-Athlete Reinstatement Committee. The Council endorsed the actions of the Management Council.

(b) Student-Athlete Advisory Committee. The Council endorsed the actions of the Management Council.

i. Approved the following sports committee appointment recommendations that were inadvertently omitted from the Championships Committee report to the Management Council.

o Division III Baseball Committee. New England region: Larry Hiser, director of athletics, Endicott College (interim appointment to replace Joseph Tonelli). [NOTE: Subsequent to the Presidents Council meeting, the Administrative Committee voted to rescind the appoint of Mr. Hiser, as he was not eligible to replace the committee member whose term expired.]

o Division III Field Hockey Committee. Great Lakes region: Marianne Beshara, head field hockey coach, Wittenberg University (interim appointment to replace Nancy Plantz).

o Men’s and Women’s Rifle Committee. Michael Ray, head rifle coach, Rose-Hulman

o Division III Women’s Softball Committee. Great Lakes region: Kimberly Tatro, associate director of athletics/head softball coach, Lawrence University (interim appointment to replace Sandra Moore). Central region: Dennis Griffin, head softball coach, Alma College (interim appointment to replace Karen Baird).

o Division III Men’s and Women’s Swimming and Diving Committee. Midwest region: Erin Hurley, head men’s and women’s swimming coach, Grinnell College.

o Division III Women’s Volleyball Rules Committee. Joan Sitterly, associate director of athletics, head volleyball coach, State University College at Cortland (interim appointment to replace Tim Cowie).

ii. Endorsed the actions of the Management Council.

(d) Interpretations and Legislation Committee. The Council endorsed the actions of the Management Council.

(e) Financial Aid and Awards Committee. The Council endorsed the actions of the Management Council.

(f) Championships Committee. The Council:

i. Basketball Rim Testing. Approved the recommendation to deny that rim testing (men’s game only) be mandatory, effective with the 2004-05 season, and forwarded it to the Executive Committee to request an exemption for Division III institutions due to financial impact.

ii. Endorsed the actions of the Management Council.

(g) Budget Committee. The Council:

i. 2001-02 Fiscal Year Financial Results. Approved the preliminary 2001-02 fiscal year financial results of $10,659,000 in revenue and $11,192,465 in expenses.

ii. 2002-03 Division III Proposed Budget. Approved the 2002-03 reallocation recommendations of $101,750 plus $5000 overhead from the Initiatives Task Force and additional expenses as amended:

o Reduce championships contingency fund to a flat $500,000.

o Reduce inflationary and enhancement increases for championships to four percent.

iii. 2003-04 Division III Proposed Budget. Approved the 2003-04 reallocation recommendation of $670,000 plus $45,000 in overhead from the task force and additional expenses as amended:

o Future of Division III contingency fund of $200,000.

o Championships contingency fund at $500,000.

iv. Division III Reserve. Approved the recommendation recommendation to reaffirm the commitment to a 15 percent reserve in any two-year period through 2002-06 budget cycles, noting the Budget Committee's intention to revisit the issue at a future date.

6. 2003 NCAA Convention. The Council:

a. 2003 Proposed Legislation. Reviewed and endorsed the Management Council's positions on legislative proposals with inclusion of amendment-to-amendment Proposal No. 41-1 (playing and practice seasons – playing seasons regulations).

b. Convention Proposal Groupings. Approved the order of Convention proposals as listed.

Presidents Council grouping (5 – Roll call votes)

40 (2-43) Playing and Practice Seasons – Basketball – First Contest Date

41 (2-48) Playing and Practice Seasons – Playing Seasons Regulations

41-1 Playing and Practice Seasons – Playing Seasons Regulations

42 (2-51) Executive Regulations – Selection of Teams for Championships Participation – Automatic Qualification

43 (2-52) Executive Regulations – Selection of Teams and Individuals for Championships

General Grouping (11 – Individual paddle votes)

44 (2-38) Amateurism – Professional Team – Definition

45 (2-39) Recruiting – Definition of Contact

46 (2-40) Recruiting – Eligibility Ramifications – Restitution for Improper Benefits

47 (2-41) Recruiting – De Minimus Violations

48 (2-42) Eligibility – Season of Competition – Waiver

49 (2-44) Playing and Practice Seasons – Noncollegiate, Amateur Competition – Basketball

50 (2-45) Playing and Practice Seasons – Number of Contests – Ice Hockey

51 (2-46) Playing and Practice Seasons – Tennis – Preseason Practice

52 (2-47) Playing and Practice Seasons – Indoor and Outdoor Track and Field – Length of Playing Season

53 (2-49) National Collegiate Championships – Women’s Bowling

54 (2-50) Membership – Emerging Sports – Rugby

c. Proposed Speaker Assignments. Assigned Council member speaker assignments.

d. 2003 NCAA Division III Convention Schedule. Reviewed the Convention schedule, noting the expectations of chief executive officers (CEOs) during the Convention.

e. 2003 NCAA Convention Registration Procedures. Reviewed the Convention registration process.

7. Noncontroversial legislation adopted by the Management Council per NCAA Constitution 5.3.1.1.1. The Council endorsed the actions of the Management Council.

8. Intent-based revisions approved by the Management Council per NCAA Constitution 5.4.1.1.1. The Council endorsed the actions of the Management Council.