NCAA DIVISION III INITIATIVES TASK FORCE

 

Summary of Recommendations

 

 

PRESIDENTS COUNCIL ACTION ITEMS

 

1.  ISSUE:

Reallocations for 2002-03 and 2003-04 Initiative Budgets.

Task Force Recommendation:

 

Approve the reallocation of resources to the 2002-03 and 2003-04 Division III initiative budgets (Attachment A).  The reallocation includes:

 

(a)      2002-03.

·              Reallocate $50,000 from planning and development to women and minority internship grants.

·              Include $750 travel for all 12 senior woman administrator enhancement grants and add three additional scholarships ($2,250 each).

·              Add 45 grants of $750 for conference-affiliated members to attend NCAA regional seminars.

·              $1,023,340 into the Division III reserve for one year only.

 

(b)     2003 - 04.

·              Reinstate $150,000 for 10 additional interns to the women and minority internship program.

·              Reinstate $300,000 for initiative grant funds ($100,000 each to diversity, membership education, student-athlete welfare) and increase to $10,000 per institution, plus a maximum of four grants awarded at the discretion of the selection committee for up to $15,000 each.  Increase collaborative grant to $25,000.

·              Reinstate $150,000 to conference technology grant and additional $50,000 to accommodate 40 conferences.

·              Add $20,000 to conference student-athlete advisory committee (SAAC) grant to accommodate 40 conferences.

·              Previously approved $350,000 for financial aid audit.

·              Use of $1,023,340 from the Division III reserve.

 

Management Council Recommendation:

Approve the reallocation of resources to the 2002-03 and 2003-04 Division III initiatives budget.

2.  ISSUE:

SAAC Conference Partner Program.

Task Force Recommendation:

 

Approve funding for travel as part of the NCAA Division III Student-Athlete Advisory Committee budget to support Division  III SAAC member attendance at  Division III partner conference meetings as a component of the Division III initiatives conference SAAC program.

 

Management Council Recommendation:

Approve $6,000 funding for travel as part of the Division III SAAC operating budget.

 

ACTION ITEM – MANAGEMENT COUNCIL ONLY

 

ISSUE:

2002-03 Initiative Grant Fund ­ Review Factors. 

Task Force Recommendation:

 

Endorse the inclusion of the following review factors for the initiative grant fund to support student-athlete welfare, diversity and membership education:

 

(a)      All grant applications must bear the signature of the chief executive officer or designee to ensure institutional support for the initiative.

 

(b)      There is no appeal process for grants not recommended for funding.

 

(c)      Specific and detailed budget documentation must be submitted with the grant impact evaluation form identifying how grant funds were used.

 

(d)      Significant shifts in the use of grant funds must be approved.

 

(e)      Any request for grant extensions (on a funded grant) must be submitted in writing or via e-mail and must include a compelling rationale.  Grant funds must be returned to the NCAA if the initiative is not begun within six months of the award.

 

(f)      Any unallocated grant funds in excess of $200 must be returned to the NCAA.

 

(g)      Handwritten applications will not be accepted.

 

(h)      Priority funding should be given to first-time applicants.

(i)      Grants to support existing campus programs will not be funded; however, identification of funds needed to support a “new aspect” of an existing program will be considered.

 

(j)      Applications and grant review forms should identify “repeat” applicants.

 

Management Council Action:

Approved the 2002-03 initiative grant review factors.

 

 

 

ITEMS OF INFORMATION

 

1.  ISSUE:

2001 – 02 Initiative Results. 

Task Force Action:

 

The task force reviewed the 2001-02 summary results, noting that the overall goal for the initiative program was to expand the reach of the membership to address three key strategic planning areas:  diversity, membership education and communication, and student-athlete welfare.  The task force noted that the results are posted on the NCAA Web site.  The allocation of resources to support nonchampionships initiatives was approximately 15.5 percent (11 percent initiatives programs; 4.5 percent overhead) of the overall Division III budget, and unallocated funds totaled $1,130,090.  It was noted that unallocated resources would be reallocated to support 2002-03 and 2003-04 initiatives and to replenish the Division III reserve.  The task force recommended a session at the 2002-03 NCAA regional seminars to discuss the initiatives to enhance communication and gain membership feedback in preparation for the overall evaluation of the initiatives program scheduled for fall 2003.  The task force also recommended the development of a compilation chart listing all initiatives and identifying all institutions and conferences that accessed funds for each year of the initiatives programs (2000-01, 2001-02, 2002-03 and 2003-04).  [Attachment B]

Management Council Action:

Endorsed the 2001-02 initiatives results and recommendations for communication and evaluation of the initiatives.

 

2.  ISSUE:

2002 – 03 Initiative Summary.

Task Force Action:

 

The task force reviewed and endorsed the 2002-03 initiatives and grant recipients.  It was noted that unallocated resources from the 2002-03 budget could be reallocated to support 2003-04 initiatives and to replenish the Division III reserve.  [Attachment C]

 

Management Council Action:

Endorsed the 2002-03 task force summary.

 

3.  ISSUE:

Assessment Plans for Overall Review of Initiatives. 

Task Force Action:

 

The task force discussed assessment plans to assist with the overall review of initiatives, noting that the goal of the Initiatives Task Force program was to promote the advancement of three key strategic-planning priorities of the Division III strategic plan through the allocation of resources to the Division III membership.  The task force recommended the following assessment tools to support the overall review scheduled for fall 2003:

 

(1)      Solicit feedback from grant recipients.

 

(2)      Develop a chart identifying applicants and recipients for all initiatives grant programs.

 

(3)      Compilation of the total number of Division III institutions and conferences that accessed Division III initiative grant funds and programs.

 

(4)      A specific written evaluation and assessment form should be completed by all grant recipients.

 

(5)      Specific evaluation and assessment form should include information for recipients to evaluate and submit comments on intended versus actual outcomes, benchmarks, budget impact, campus or conference benefits, and assessment of whether the initiative program and allocation should be continued for the Division III membership.

Management Council Action:

Accepted the information.

 

4.  ISSUE:

Membership Communication Initiatives. 

Task Force Action:

 

The task force recommended that the September Division III newsletter contain information about the Division III Initiatives Task Force meeting, along with the identification of available 2002-03 grant opportunities.  The task force also discussed the draft plan for the 2003 NCAA Convention presentation Monday, January 13, 2003.

 

Management Council Action:

Endorsed communication initiatives and recommended posting results on the NCAA Web site and highlighting key results and budget as part of the 2003 Convention PowerPoint presentation.