RELATED TO
MANAGEMENT COUNCIL
SUPPLEMENT NO. 13

NCAA DIVISION III NOMINATING COMMITTEE

Summary of Recommendations

PRESIDENTS COUNCIL ACTION ITEM

ISSUE:		Division III Sports Committee Appointments.
Committee Recommendation:
	Approve the sports committee appointments. [Attachment] (1) Division III Baseball Committee. New England region: Larry Hiser, director of athletics, Endicott College (interim appointment to replace Joseph Tonelli). (2) Division III Field Hockey Committee. Great Lakes region: Marianne Beshara, head field hockey coach, Wittenberg University (interim appointment to replace Nancy Plantz). (3) Men’s and Women’s Rifle Committee. Michael Ray, head rifle coach, Rose-Hulman Institute of Technology. (4) Division III Women’s Softball Committee. Great Lakes region: Kimberly Tatro, associate director of athletics/head softball coach, Lawrence University (interim appointment to replace Sandra Moore). Central region: Dennis Griffin, head softball coach, Alma College (interim appointment to replace Karen Baird). (5) Division III Men’s and Women’s Swimming and Diving Committee. Midwest region: Erin Hurley, head men’s and women’s swimming coach, Grinnell College. (6) Division III Women’s Volleyball Rules Committee. Joan Sitterly, associate director of athletics, head volleyball coach, State University College at Cortland (interim appointment to replace Tim Cowie).

Management Council Recommendation:

Inadvertently omitted from the Championships Committee report to the Management Council.

ACTION ITEMS – MANAGEMENT COUNCIL ONLY

1. ISSUE:		Division III General Committee Appointments.
Committee Recommendation:
	Approve the following committee appointments. All terms are effective at the close of the Convention, unless otherwise noted: (1) Championships Committee: Susan Chapman, director of athletics, Worcester State College, and John Cochrane, commissioner, Iowa Intercollegiate Athletic Conference. (2) Financial Aid and Awards Committee: Reappoint Phillip Creighton, president, Eastern Oregon University. Appoint Patricia Blodgett, director of student financial services, Keene State College. (3) Committee on Infractions: Reappoint Jone Dowd, senior woman administrator, Catholic University. Appoint Gerald Young, compliance coordinator/associate professor, Carleton College, and Alfred Lechner, attorney at law, Morgan, Lewis & Bockius, LLP (public member). Mr. Lechner’s term would begin immediately. (4) Management Council: Reappoint Marcia Kierscht, president, Stephens College, and Sandra Slabik, faculty athletics representative, Neumann College. Appoint James Harris, president, Defiance College, and Richard Strockbine, director of athletics, University of Dallas. (5) Membership Committee: Reappoint Del Malloy, director of athletics, Salve Regina University. (6) Nominating Committee: Reappoint Rita Wiggs, commissioner, Dixie Intercollegiate Athletic Conference. Appoint Paul Moyer, director of athletics, Moravian College.

	(7) Student-Athlete Advisory Committee: Dixie Intercollegiate Athletic Conference – Christine Gipson, Methodist College; Northwest Conference – Adam Mohr-Zinn, Pacific University.
Management Council Action:
· Approved appointments to the Championships, Financial Aid and Awards, Infractions, Membership, Nominating, and Student-Athlete Advisory Committees. · Approved two of four Management Council positions: Slabik reappointment and Strockbine appointment, noting that Marcia Kierscht announced retirement and Richard Harris is no longer affiliated with the institution. · The Council noted its desire to maintain the proper balance of representation of chief executive officers and athletics administrators. [Note – Nominating Committee policies: "All nominees for Management Council will be considered regardless of their current committee service. Management Council nominees who have significant prior committee experience will be given preference."]
2. ISSUE:		Student-Athlete Advisory Committee (SAAC) Appointment Process.
Committee Recommendation:
	Approve a policy allowing a vacancy on the SAAC to be filled by the conference whose representative previously served on the SAAC if, after communicating twice with the partner conference, no names are submitted.
Management Council Action:
Approved the recommendation.
3. ISSUE:		Student-Athlete Advisory Committee (SAAC) Appointment Process.
Committee Recommendation:
	Request that the SAAC review the role of the New York State Women’s Collegiate Athletic Association in the conference-partner program.
Management Council Action:
Approved the recommendation and forwarded it to SAAC, noting that the actions should be consistent with the Eastern College Athletic Conference.

4. ISSUE:		Student-Athlete Advisory Committee (SAAC) Appointment Process.
Committee Recommendation:
	Request that the SAAC send a letter to all Division III conference offices explaining the conference-partner program and the role of the conference in solicitation and nominations of student-athletes to serve on SAAC, including the role and expectations of the SAAC member and his/her relationship with the nonrepresented conference’s SAAC.
Management Council Action:
Approved the recommendation.
5. ISSUE:		Division III Committee Appointment Process.
Committee Recommendation:
	Endorse a Convention session at either the 2003 or 2004 Convention regarding committee service and the nominations process.
Management Council Action:
Approved the recommendation and forwarded it to the NCAA Division III Convention-Planning Subcommittee for the 2004 NCAA Convention.

ITEMS OF INFORMATION

1. ISSUE:		SAAC Nominations Process.
Committee Action:
	The committee discussed the SAAC conference-partner program nominations process and made the following recommendations: (1) Address the solicitation of nominees letter to the conference commissioner, copying the directors of athletics. (2) Encourage conference commissioners to submit nominees from under-represented sports when soliciting nominees. (3) Request that conference commissioners prioritize the three nominees for consideration.
Management Council Action:
Accepted the information.

2. ISSUE:		Division III Appointment Process and Issues.
Committee Action:
	The committee reviewed the committee appointment process and composition demographics and discussed strategies for increasing the pool of nominees. The committee recommended: (1) That staff develop a process in which letters are sent to the CEOs of outgoing committee members recognizing the committee member’s service to the NCAA. (2) That staff maintain a list of committee resignations and the reasons for those resignations so that the committee can review the data at a later date. (3) That Nominating Committee members conduct exit interviews of resigning committee members when a reason for the resignation is not stated in the resignation letter. (4) That Nominating Committee members communicate with sports committee chairs when soliciting nominees to fill vacancies on sports committees (5) Further discussion to explore the possibility of other means of gathering committee service data for the committee’s review (general membership survey, committee member survey, conference meeting questionnaire, etc.). (6) Inclusion of committee service facts in the Division III newsletter articles.
Management Council Action:
Accepted the information.
3. ISSUE:		February 2003 Meeting.
Committee Action:
	The committee selected Savannah, Georgia, as its first choice and Key West, Florida, as its second choice of sites for the February 2003 meeting. The committee selected February 4-6, 2003, as the dates of its next in-person meeting. [NOTE: Subsequent to the meeting, due to conflicting meeting schedules, an alternate date was requested.]
Management Council Action:
Accepted the information.