RELATED TO
MANAGEMENT COUNCIL
SUPPLEMENT NO. 8

NCAA DIVISION III MANAGEMENT COUNCIL

CONVENTION-PLANNING SUBCOMMITTEE

Summary of Recommendations

PRESIDENTS COUNCIL ACTION ITEMS

1. ISSUE:	Draft of 2004 NCAA Convention Schedule. [Attachment]
Subcommittee Recommendation:
Review the draft Convention schedule, noting: (a) Amended schedule will encourage chief executive officer (CEO) participation and increase opportunity for membership dialogue and meetings prior to voting. Joint Management Council/Presidents Council and Student-Athlete Advisory Committee (SAAC) breakfast (7 to 8:30 a.m. Sunday) added to accommodate dialogue among all three groups. (b) Earlier start time (11:30 a.m. to 4 p.m. Saturday) and increased meeting time for Division III Presidents Council. (c) Opportunity for enhanced Division III CEO luncheon and discussion (12:30 to 2 p.m. Sunday) and to accommodate CEO attendance at conference meetings.
Management Council Recommendation:
Endorse the draft Convention schedule. The Council noted that there may be an opportunity for it to hold its post-Convention meeting Monday from 2:30 to 5 p.m.
Presidents Council Action:
2. ISSUE:	Possible Topics ? 2004 Convention
Subcommittee Recommendation:
(1) Review, provide input and prioritize specific themes for Association-wide and divisional menu sessions. a) Suggested themes: l Reform and advocacy. l Integrity. l Strategic planning. (b) Association-wide sessions: l Funding intercollegiate athletics during fiscally challenging times. l Managing limited resources. l Legal issues. l Sportsmanship/leadership. l Violence in sports. (c) Division III sessions: l Fundraising. l Mini-rules seminar ? recruiting or NCAA Bylaw 17. (2) Earlier start time (11:30 a.m. to 4 p.m. Saturday) and increased meeting time for Division III Presidents Council. (3) Opportunity for enhanced Division III CEO luncheon and discussion (12:30 to 2 p.m. Sunday) and to accommodate CEO attendance at conference meetings.
Management Council Recommendation:
Endorse the specific themes, noting additional suggested topics of ethics in sport, gamesmanship versus sportsmanship and Title IX.
Presidents Council Action:

ITEMS OF INFORMATION

1. ISSUE:	2003 Convention Questionnaire Results.
Subcommittee Action:
The subcommittee reviewed the results of the Convention questionnaire, noting: (1) Total of 378 responses (CEO=10 percent; faculty athletics representative=9 percent; director of athletics=52 percent; other campus administrator=21 percent; commissioner=6 percent; other=2 percent). The total responses are up slightly from 370 in 2002, and CEO attendance continues to be very low. (2) Very strong support for three-day format (Saturday-Monday). (3) Strong support for Association-wide educational sessions. (4) Positive response with Anaheim site; however, concern with remote locations for Opening Business Session, Honors Dinner and Delegates Reception. (5) Future sites of interest: San Diego, San Antonio, and Orlando. (6) Support for continued encouragement of overall interaction among all members. (7) Concern with attendance at Honors Dinner. Consider the length of program and master of ceremonies with more appropriate decorum.
Management Council Action:
Accepted the information.
2. ISSUE:	New Members.
Subcommittee Action:
The subcommittee welcomed new members: (1) Douglas N. Hastad, chancellor, University of Wisconsin, La Crosse (Management Council representative). (2) Kary Couchman, SAAC representative, Albion College (Management Council representative).
Management Council Action:
Accepted the information.
3. ISSUE:	Chair.
Subcommittee Action:
The subcommittee elected Douglas Hastad, chancellor of the University of Wisconsin, La Crosse, chair.
Management Council Action:
Accepted the information.

4. ISSUE:	2004 Convention Timetable.
Subcommittee Action:
The subcommittee reviewed the planning timetable: April Preliminary Division III schedule and programs/session topics forwarded to Management Council and Presidents Council. June Programs/session topics developed and forwarded to Management Council/Presidents Council. July/August Recommendations reviewed and approved by Management and Presidents Councils. Early October Subcommittee review of Management Council/Presidents Council action related to program/session recommendations; discuss involvement and communication with affiliated groups and committee structure. October 20-30 Management and Presidents Councils final review of schedule/programs. November 3-7 Communicate with affiliate groups, committee structure and staff liaisons. December 5 Outline/content of presentation, identification of participants due. December 12 Draft of multimedia presentation due. December 15-19 Subcommittee conference call ? status update; preparation of presentation outline/content by committee structure and affiliate groups. December 22 Final draft of remarks and Division III Web site posting due.
Management Council Action:
Accepted the information.