MINUTES OF THE

MINUTES OF THE

NATIONAL COLLEGIATE ATHLETIC ASSOCIATION

DIVISION III PRESIDENTS COUNCIL

NCAA National Office August 7, 2003

Indianapolis, Indiana

Participants:

Richard Berman, Manhattanville College

Daniel DiBiasio, Wilmington College

Dale Knobel, Denison University

John M. McCardell Jr., Middlebury College

Ivory Nelson, Lincoln University (Pennsylvania)

John A. Roush, Centre College

Deborah Stanley, State University of New York at Oswego

Phillip Stone, Bridgewater College (Virginia)

Jeanie Watson, Nebraska Wesleyan University

Richard Wells, University of Wisconsin, Oshkosh

Bridget Belgiovine, NCAA, recording secretary

Jack Copeland, NCAA

Daniel T. Dutcher, NCAA

Kay Hawes, NCAA

Leah Nilsson, NCAA

Susan Bassett, Division III Management Council chair, and Suzanne Coffey, Division III Management Council vice-chair, also were in attendance. Myles Brand, NCAA president, attended a portion of the meeting.

David Carter, Eastern Connecticut State University; John Fry, Franklin & Marshall College; Carlos Hernandez, New Jersey City University; Muriel Howard; State University College at Buffalo; and Jane Margaret O?Brien, St. Mary?s College of Maryland, were unable to attend.

[Note: These minutes contain only actions taken (formal votes or stated "sense of the meeting") in accordance with NCAA policy regarding minutes of all Association entities. While certain items on the Council's agenda were acted on at various times throughout the meeting, all final actions within a given topic are combined in these minutes for convenience of reference.]

The meeting was called to order at 7:35 a.m. by the chair, President McCardell. All members were present as noted above.

1. Announcements. McCardell welcomed the Council members and staff. He also, welcomed NCAA President Myles Brand, who was present for the call to order. McCardell announced that the Council had two new members ? Dale Knobel, Dennison University, and John Fry, Franklin & Marshall College. Knobel was present, and Fry will attend Council meetings beginning in October. Jack Copeland was introduced as a new member of The NCAA News staff.

2. Review Roster, Future Meeting Schedule, the Division III Newsletter. The Council reviewed the documents. No action was necessary.

3. Previous Minutes. The Council reviewed the minutes of the April 24 Presidents Council meeting; the April 21-22 Management Council meeting; and the June 18 and 26 Administrative Committee actions.

It was VOTED

?That the minutes of the April 24 Presidents Council meeting and the June 18 and 26 Administrative Committee actions be approved as distributed.?

4. August 8 NCAA Executive Committee Meeting. The Council reviewed the minutes of the August 8 Executive Committee meeting.

5. Report of the July 21-22 Division III Management Council Meeting.

a. Division III Strategic Planning. The Council approved the 2003-04 Division III strategic plan.

b. Committee Reports.

(1) Association-Wide Committees. The Council

(a) Olympic Sports Liaison Committee. Endorsed the actions of the Management Council.

(b) Minority Opportunities and Interests Committee. Endorsed the actions of the Management Council.

(d) Committee on Competitive Safeguard and Medical Aspects of Sports.

l Eyewear in Women?s Lacrosse. Approved the recommendation to mandate such eyewear during the 2004 NCAA championships and strongly encourage such eyewear during the 2003-04 regular season.

l Financial Assistance to Member Institutions to Provide Protective Eyewear in Women?s Lacrosse. Endorsed the action of the Management Council to deny financial assistance.

(2) Division III Special Committees. The Council:

l Joint Subcommittee on the Future of Division III.

(a) Annual Financial Aid Reporting Process. Approved sponsorship of legislation for the 2004 Convention.

(b) Exempted Athletics Endowments. Approved sponsorship of legislation for the 2004 Convention. The Council suggested running a story in The NCAA News and that NCAA legal counsel prepare a document to support the process to eliminate endowments.

(d) Athletics Recruiting Policies. Approved sponsorship of legislation for the 2004 Convention.

(e) Transfer Contact Rule. Approved sponsorship of legislation for the 2004 Convention.

(f) Length of Overall Playing and Practice Seasons. Approved sponsorship of legislation for the 2004 Convention.

(g) Playing and Practice Seasons ? Elimination of Safety Exceptions (Bylaw 17.9.9). Approved sponsorship of legislation for the 2004 Convention.

(h) Postseason Opportunities. Referred the recommendation to amend Bylaw 31.2.1.1 to permit schools to participate in postseason opportunities in lieu of those sponsored by the NCAA, NAIA and NCCAA, even if eligible to participate in the NCAA championship, to the Championships Committee for consideration at a subsequent Convention. The Council noted:

l The proposed legislation?s impact on the current automatic qualification (AQ) process, particularly for qualifying conferences and sports sponsorship, must be better defined.

l Sport-by-sport declarations should be considered.

l Incorporate the issue into the proposed resolution regarding membership growth, championships access and greater exercise of institutional and conference autonomy.

(i) Multidivision Classification and Athletics Aid. Approved sponsorship of legislation for the 2004 Convention. The Council noted:

l Proposal is not a reflection that something has been done wrong but reflects a desire to set the future course of Division III.

l Prohibition of athletics aid is the defining principle of Division III.

l Membership should determine whether it is appropriate to continue an exception created over 20 years ago to the benefit of a very limited number of schools.

l Governance structure and staff should communicate with affected schools to be sure they are aware of all procedural and legislative options and are permitted to fully present their case to the membership.

(j) Coaching and Travel Squad Limits. Declined to sponsor legislation for the 2004 Convention to amend the philosophy statement to encourage schools and conferences to establish reasonable coaching and travel squad size limits, to encourage sport and program equity. Approved the concept and included the recommendation as part of the membership growth resolution for further study. The Council noted that coaching and travel squad size limits directly relate to the broad-based programs and sports equity philosophies, as well as institutional and conference autonomy, all of which will be addressed in the resolution. The Council noted:

l Travel squad limits are for student-athletes.

l Coaching includes part-time/full-time staff, not student coaches.

l The issue is responsive to the survey (50 percent supported coaching limits, while another 19 percent ?somewhat? supported them; 43 percent supported travel squad limits, while another 16 percent ?somewhat? supported them.)

(k) Membership Growth. Approved sponsorship of a resolution for the 2004 Convention, as amended.

(l) Institutional/Conference Autonomy. Approved the recommendation and forwarded it to the Division III Budget Committee.

(m) Future of Division III Timetable. Reviewed the timetable, as amended, noting:

l The Council?s need for talking points and a copy of the press release.

l The plan for targeted chief executive officer (CEO) communication followed by personal calls to conference CEO leaders and independent CEOs. The plan for targeted CEO communication followed by personal calls to conference CEO leaders and independent CEOs.

(3) Management Council Subcommittees. The Council:

(a) Playing and Practice Seasons Subcommittee.

l Preseason Practice Opportunities in Golf (Bylaw 17.12.2.1). Approved sponsorship of legislation for 2004 and endorsed the actions of the Management Council.

(b) Convention-Planning Subcommittee.

l 2004 NCAA Convention Schedule. Approved the 2004 Convention schedule, noting that a specific communication will be sent to all CEOs.

l Association-Wide and Presidential Programming Topics ? 2004 Convention. Approved the Management Council?s recommendations.

l Division III Topics ? 2004 Convention. Endorsed the Management Council?s action.

(4) Division III Committees. The Council:

(a) Student-Athlete Reinstatement Committee. Endorsed the actions of the Management Council.

(b) Student-Athlete Advisory Committee. Endorsed the actions of the Management Council.

(d) Membership Committee. Endorsed the actions of the Management Council.

(e) Interpretations and Legislation Committee. Endorsed the actions of the Management Council.

(f) Financial Aid and Awards Committee. Endorsed the actions of the Management Council.

(g) Championships Committee. Endorsed the actions of the Management Council.

6. Proposed Legislation for the 2004 Convention. The Council:

a. Governance-Sponsored Proposals.

(1) Proposal No. PC-1 ? NCAA Membership ? Conditions and Obligations of Active Membership ? Certification of Insurance Coverage (Constitution 3.2.4). Approved sponsorship of legislation, as amended, to state that such coverage must be equal to or greater than the deductible of the NCAA catastrophic injury insurance program ($65,000).

(2) Proposal No. PC-2 ? Medical Expenses ? Permissible (Bylaw 16.4). Declined to sponsor legislation.

b. Membership-Sponsored Proposals.

(1) Playing and Practice Seasons ? Nontraditional Segment ? Elimination of Contests. Took no position on a proposal, sponsored by the College Conference of Illinois and Wisconsin that would eliminate competition in the nontraditional segment in all sports except tennis and golf.

(2) Playing and Practice Seasons ? Annual Exemptions. Took no position on a proposal (sponsored by California State University, Hayward; University of California, Santa Cruz; Colorado College; Thomas More College; Mills College; Philadelphia Biblical University; University of Dallas; Eastern Oregon University; Bard College; and Menlo College) that in all sports except fencing and football would exempt competition in one championship tournament among independent member institutions conducted after the end of the regular season and prior to the NCAA or national governing body championship.

(3) Playing and Practice Seasons ? Exception to First Contest Date ? Exhibition Contests Basketball. Took no position on a proposal, sponsored by the Wisconsin Intercollegiate Athletic Conference that in the sport of basketball would permit an institution to play an exhibition game against either a Division I or II institution between November 1 and the first permissible contest.

(4) Playing and Practice Seasons ? Track and Field ? Maximum Contest Limitations ? Multiday Events. Took no position on a proposal, sponsored by the Ohio Athletic Conference, that in sport of track and field would specify that the maximum contest limitations may include up to four-multiday events that shall each count as a single date of competition.

(5) Executive Regulations ? Selections of Teams and Individuals for Championships Participation ? Automatic Qualification. Took no position on a proposal, sponsored by the Empire 8, to expand team sports groupings for automatic qualification to include tennis, golf and cross country.

(6) Eligibility ? Criteria for Determining Season of Eligibility ? Minimum Amount of Participation. Took no position on a proposal (sponsored by the Centennial Conference; College Conference of Illinois and Wisconsin; and the Iowa Intercollegiate Athletic Conference) to specify that a student-athlete will be charged with a season of competition if he or she practices or competes during or after the first regular season contest at a Division III institution.

(7) Playing and Practice Seasons ? Length of Playing Season. Took no position on a proposal (sponsored by the College Conference of Illinois and Wisconsin, and the Iowa Intercollegiate Athletic Conference) to specify that the length of the playing season shall not exceed 18 weeks for fall sports and 19 weeks for winter and spring sports.

(8) Playing and Practice Seasons ? Nontraditional Segment Seasons ? Practice and Contest Limitations. Took no position on a proposal, sponsored by the Centennial Conference that would in the sports of baseball, field hockey, football, lacrosse, soccer, softball and women?s volleyball limit practice and competition in the nontraditional segment to 16 days.

c. Noncontroversial legislation adopted by the Management Council per Constitution 5.3.1.1.1. Endorsed the actions of the Management Council.

d. Intent-based revisions approved by the Management Council per Constitution 5.4.1.1.1. Endorsed the actions of the Management Council.

e. Editorial revisions approved by the Management Council per Constitution 5.4.1.1.1. Endorsed the actions of the Management Council.

f. Administrative Regulations approved by the Management Council per Constitution 4.7.3-(d). Endorsed the actions of the Management Council.

7. Presidents Council Nominations Subcommittee. The Council:

a. Approved the following immediate appointments.

(1) Dale Knobel, president, Denison University. Term expiration January 2006.

(2) John Fry, president, Franklin & Marshall College. Term expiration January 2005, eligible for reappointment.

b. Approved the slate of nominees to fill January 2004 vacancies (two reappointments and two new vacancies). Term expiration: January 2008.

(1) Carlos Hernandez, president, Jersey City University. Reappointment.

(2) Jane Margaret O?Brien, president, St. Mary?s College of Maryland. Reappointment.

(3) Peggy Williams, president, Ithaca College.

(4) To be determined.

c. Current Member Composition Requirements. Reviewed the current member composition requirements.

d. Appointment Process Timeline. Reviewed the appointment process for January 2004 vacancies.

8. General Issues. The Council:

a. Approved the Association-wide and committee chair appointments. .

b. Reviewed the committee assignments, noting a vacancy on the Infractions Appeals Subcommittee. The vice-chair serves on the NCAA Executive Committee, the Division III Administrative Committee, the Division III Budget Committee (chair) and the Future of Division III Joint Subcommittee Oversight Group.

c. Engaged in an Association-wide strategic-planning session facilitated by Tecker Consultants.