SC agenda/Jan 97

MINUTES OF THE

NATIONAL COLLEGIATE ATHLETIC ASSOCIATION

DIVISION III PRESIDENTS COUNCIL

Hilton Anaheim January 12, 2003

Anaheim, California

Participants:

Esther Barazzone, Chatham College

Richard Berman, Manhattanville College

Daniel A. DiBiasio, Wilmington College

Carlos Hernandez, New Jersey City University

Muriel A. Howard, State University College at Buffalo

Bette Landman, Arcadia University, chair

John M. McCardell Jr., Middlebury College

Ivory Nelson, Lincoln University (Pennsylvania)

Jane Margaret O'Brien, St. Mary's College of Maryland

John A. Roush, Centre College

Richard Wells, University of Wisconsin, Oshkosh

Bridget Belgiovine, NCAA, recording secretary

Daniel T. Dutcher, NCAA

Mweni Ekpo, NCAA

Kay Hawes, NCAA

Christopher Walker, Division III Management Council chair, and Susan Bassett, Division III Management Council vice-chair, also were in attendance. Myles Brand, NCAA president, and Wally Renfro, senior advisor to the NCAA president for communications, attended a portion of the meeting.

David Carter, Eastern Connecticut State University, was unable to attend.

[Note: These minutes contain only actions taken (formal votes or stated "sense of the meeting") in accordance with NCAA policy regarding minutes of all Association entities. While certain items on the Council's agenda were acted on at various times throughout the meeting, all final actions within a given topic are combined in these minutes for convenience of reference.]

The meeting was called to order at 7:30 a.m. by the chair, President Landman. All members were present as noted above.

1. Announcements. President Landman welcomed the members and announced that NCAA President Myles Brand would attend a portion of the meeting.

2. Review Roster, Future Meeting Schedule, the Division III Newsletter. The Council reviewed all documents. No action was necessary.

3. Previous Minutes. The Council reviewed the minutes of the October 31, 2002, Presidents Council meeting; the October 21-22, 2002, Management Council meeting; and the November 6, December 6 and December 17, 2002, Administrative Committee meetings.

It was VOTED

?That the minutes of the October 31 Presidents Council meeting and the November 6, December 6 and December 17, 2002, Administrative Committee meetings be approved as distributed.?

4. Report of the November 1 NCAA Executive Committee meeting. The Council reviewed the minutes of the November 1 Executive Committee meeting.

5. Report of the January 10 Division III Management Council Meeting.

a. Division III Strategic Planning.

n Initiatives Task Force. The Council endorsed the 2002-03 and 2003-04 initiative grant program summaries.

b. Committee Reports.

(1) Association-Wide Committees.

(a) Committee on Women's Athletics. The Council endorsed the actions of the Management Council.

(b) Committee on Sportsmanship and Ethical Conduct. The Council endorsed the actions of the Management Council.

i. Report on the Use of American Indian Mascots in Intercollegiate Athletics ? Member Institutions. Noting its support of institutional self-analysis, endorsed the recommendations to:

n Require institutions currently using American Indian mascots to complete a self-analysis checklist to determine if the depiction of the mascot, nickname, logo or behaviors can be viewed as offensive.

n Require the self-analysis be conducted through a broad-based review, including representatives from the department of athletics, faculty and staff, community, student-athletes, conference office and local American Indian tribes or community members.

n Require the self-analysis to be submitted as part of the certification process for Division I institutions or the self-assessment process for Divisions II and Division III institutions (legislative action may be required).

ii. Report on the Use of American Indian Mascots in Intercollegiate Athletics ? Member Conferences. Noting its support of conference self-analysis, endorsed the recommendations to:

n Require NCAA conferences with institutions using American Indian mascots or nicknames to review policies regarding contests. Policies to be reviewed should include championships, sportsmanship, etc.

n Require conferences with institutions using American Indian mascots or nicknames to complete a self-analysis checklist for conference championship venues and host institutions.

iii. Report on the Use of American Indian Mascots in Intercollegiate Athletics ? NCAA. Reviewed the committee?s recommendations to:

n Continue to monitor the use of American Indian mascots, nicknames, logos and behaviors, including the periodic monitoring of the self-analysis checklists.

n Establish criteria for NCAA championships sites and venues that include the review of the visibility of American Indian mascots, logos and symbols.

n Establish criteria for institutions participating in NCAA championship events to ensure adherence to NCAA Constitution 2.2.2, 2.4 and 2.6.

n Eliminate references to American Indian mascot names, nicknames, and logos in NCAA publications and announcements.

Noted that the Membership Committee should consider broadening the scope for all member institutions to evaluate institutional practices related to intercollegiate athletics to ensure that all activities are conducted in an atmosphere that is safe and hospitable for all student-athlete participants, coaches, administrators and fans.

Also noted that the NCAA should proceed with caution on social issues; however, the American Indian mascot issue has a significant historical basis in our culture and should be addressed.

(d) Committee on Competitive Safeguards and Medical Aspects of Sports. The Council:

(1) Sanctions for Second Positive Drug Tests ? NCAA Bylaw 18.4.1.5.1. Approved sponsorship of legislation for the 2004 Convention to amend Bylaw 18.4.1.5.1 to state that testing positive twice for anything other than street drugs will result in the loss of lifetime eligibility, while a combination of two positive tests involving a street drug, in whatever order, will result in the loss of an additional year of eligibility. Further, counseling will be encouraged in addition to the loss of a year of eligibility for a positive street drug test, effective August 2003. Endorsed the Management Council?s recommendation that the committee also consider more stringent penalties to include a lifetime ban for any two positive drug tests.

(2) Endorsed the actions of the Management Council.

(2) Division III Special Committees.

(a) Joint Subcommittee on the Future of Division III. The Council:

i. November Membership Update. Reviewed the November communication document, noting the Council?s support for continued updates and the involvement of chief executive officers (CEOs) in the dialogue.

ii. Membership Visits. Reviewed the executive summary of feedback from the membership visits, noting its support for continued dialogue and discussion, particularly with Division III CEOs.

iii. 2003 Convention Presentation. Approved the Convention discussion plan, noting its desire to receive written feedback from the session.

iv. CEO Communications Plan Review. Approved the talking points and the CEO contact plan, noting the conference assignments for each president.

n Esther Barazzone (PA)?N=24 (Atlantic Women?s Collegiate Conference; Dixie Intercollegiate Athletic Conference; Southern California Intercollegiate Athletic Conference).

n Richard Berman (NY)?N=27 (Skyline Conference; Allegheny Mountain Collegiate Conference; City University of New York Athletic Conference).

n David Carter (CT)?N=30 (Little East Conference; Great Northeast Athletic Conference; Massachusetts State College Athletic Conference).

n Daniel A. DiBiasio (OH)?N=28 (Ohio Athletic Conference; St. Louis Intercollegiate Athletic Conference; North Coast Athletic Conference).

n Carlos Hernandez (NJ)?N=27 (New Jersey Athletic Conference; Upstate Athletic Association; Independents).

n Muriel A. Howard (NY)?N=27 (State University of New York Athletic Conference; Empire 8 Athletic Association; Michigan Intercollegiate Athletic Conference).

n Kevin LaGree (IA)?N=31 (Iowa Intercollegiate Athletic Conference; Minnesota Intercollegiate Athletic Conference; Northern Illinois-Iowa Conference).

n Bette Landman (PA)?N=31 (Pennsylvania Athletic Conference; Centennial Conference; College Conference of Illinois and Wisconsin).

n John McCardell (VT)?N=33 (New England Small College Athletic Conference; University Athletic Association; Commonwealth Coast Conference).

n Ivory Nelson (PA)?N=27 (Independents).

n Jane Margaret O?Brien (MD)?N=24 (Capital Athletic Conference; Presidents? Athletic Conference; New England Women?s and Men?s Athletic Conference).

n John Roush (KY)?N=32 (Southern Collegiate Athletic Conference; American Southwest Conference; Heartland Collegiate Athletic Conference).

n Phillip Stone (VA)?N=34 (Old Dominion Athletic Conference; Middle Atlantic States Conference; Northwest Conference).

n Jeanie Watson (NE)?N=25 (Independents).

n Richard Wells (WI)?N=25 (Wisconsin Intercollegiate Athletic Conference; Midwest Conference; Lake Michigan Conference).

The Council also:

n Requested staff to draft a targeted one-page communication to ?get the attention of CEOs.? Topics should include significant issues on the horizon for Division III, decisions that should be addressed by CEOs, a ?futures? survey and 2004 NCAA Convention attendance.

n Identified the CEO contact timeline:

o February ? letter to get attention; encourage 2004 Convention attendance and institutional vote.

o Mid-February/March ? personal contact.

n Recommended the evaluation of the 2004 Convention schedule to incorporate opportunities for CEOs to visit conference meetings to discuss issues and for more meaningful activities and programming to engage CEOs.

n Recommended the establishment of a subcommittee of CEOs to assist in designing a schedule to encourage CEO attendance.

n Recommended a possible meeting of CEOs, with NCAA financial assistance, to meet with the Mellon Foundation in the fall of 2003.

n Encouraged President Brand to assist with engagement of CEOs at various higher education association meetings to enhance and encourage involvement with NCAA Convention attendance.

v. Future of Division III Timetable. Approved the timetable.

(3) Management Council Subcommittees.

(a) Playing and Practice Seasons Subcommittee. The Council endorsed the actions of the Management Council.

(b) Administrative Review Subcommittee. The Council endorsed the actions of the Management Council.

(4) Division III Committees.

(a) Membership Committee. The Council:

i. Ursinus College Revoking Multidivision Classification and Appeal. Approved the Ursinus College appeal to not repeat year one of the two-year reclassification process for women?s field hockey, overturning the action of the Management Council.

ii. Endorsed the actions of the Management Council.

(b) Budget Committee. The Council:

i. 2001-02 Fiscal Year Financial Results. Reviewed the budget, noting the additional Division III revenue based on year-end Association-wide increases.

ii. 2002-03 Division III Proposed Budget. Reviewed the budget.

6. 2003 NCAA Convention. The Council:

a. 2003 NCAA Convention Composite and Delegates Schedules. Reviewed the Division III-specific schedule and CEO involvement.

b. Division III Discussion Session Agenda and Participants. Reviewed the sessions, noting the role and expectations of CEOs for the Division III Forum.

c. Proposed Legislation and Positions. Approved the Management Council?s recommendations:

(1) Proposal No. 40 (playing and practice Seasons ? basketball ? first contest date) ? Withdrawn.

(2) Proposal No. 43 (executive regulations ? selection of teams and individuals for championships) ? No formal opposition, but prefer Proposal No. 42.

(3) Proposal No. 49 (playing and practice seasons ? noncollegiate, amateur competition ? basketball) ? Support.

(4) Proposal No. 51 (playing and practice seasons ? tennis ? preseason practice) ? Support.

d. Possible Reorder of NCAA Convention Proposal Nos. 42 and 43 ? Splitting Portions of Proposal Nos. 41 and 41-1. Approved the recommendation to oppose any motion to reorder Proposal Nos. 42 and 43. Also, the Council noted its opposition to any motion to split portions of Proposal Nos. 41 and 41-1.

e. Parliamentary Issues. Approved the Convention procedural and mootnicity issues for proposal groupings, noting that Proposal No. 40 has been withdrawn.

f. Speaker Assignments. Reviewed the Convention speaker assignments and identified Ivory Nelson and Dan DiBiasio to speak on Proposal Nos. 42 and 43.

7. 2004 NCAA Convention Proposals Sponsored by the Governance Structure. The Council endorsed the actions of the Management Council.