OCTOBER 2003 DIVISION III PRESIDENTS COUNCIL MINUTES

MINUTES OF THE

NATIONAL COLLEGIATE ATHLETIC ASSOCIATION

DIVISION III PRESIDENTS COUNCIL

NCAA National Office October 30, 2003

Indianapolis, Indiana

Participants:

Richard Berman, Manhattanville College

David Carter, Eastern Connecticut State University

Daniel DiBiasio, Wilmington College

John Fry, Franklin & Marshall College

Muriel Howard, State University College at Buffalo

Dale Knobel, Denison University

John M. McCardell Jr., Middlebury College

Ivory Nelson, Lincoln University (Pennsylvania)

John A. Roush, Centre College

Deborah Stanley, State University of New York at Oswego

Phillip Stone, Bridgewater College (Virginia)

Jeanie Watson, Nebraska Wesleyan University

Richard Wells, University of Wisconsin, Oshkosh

Bridget Belgiovine, NCAA, recording secretary

Jack Copeland, NCAA

Daniel T. Dutcher, NCAA

Kay Hawes, NCAA

Monica Lebron, NCAA

Leah Nilsson, NCAA

Susan Peal, NCAA

Susan Bassett, Division III Management Council chair, and Suzanne Coffey, Division III Management Council vice-chair, also were in attendance. Myles Brand, NCAA president; Elsa Cole, NCAA general counsel; and Bernard Franklin, NCAA senior vice-president for governance and membership, attended portions of the meeting. Jane Margaret O’Brien, St. Mary’s College of Maryland, was unable to attend.

[Note: These minutes contain only actions taken (formal votes or stated "sense of the meeting") in accordance with NCAA policy regarding minutes of all Association entities. While certain items on the Council's agenda were acted on at various times throughout the meeting, all final actions within a given topic are combined in these minutes for convenience of reference.]

The meeting was called to order at 7:35 a.m. by the chair, President McCardell. All members were present as noted above.

1. Announcements. McCardell welcomed the Council members and staff. He also welcomed NCAA President Myles Brand, who was present for the call to order. McCardell asked members and staff to introduce themselves.

2. Review Roster, Future Meeting Schedule, the Division III Newsletter. The Council reviewed the documents. No action was necessary.

3. Previous Minutes. The Council reviewed the minutes of the August 7 Presidents Council meeting; the July 21-22 Management Council meeting; and the July 18, August 6 and August 29 Administrative Committee actions.

It was VOTED

“That the minutes of the August 7 Presidents Council meeting and the July 18, August 6 and August 29 Administrative Committee actions be approved as distributed.”

4. August 8 NCAA Executive Committee Meeting. The Council reviewed the minutes of the August 8 Executive Committee meeting.

5. Report of the October 20-21 Division III Management Council Meeting.

a. Division III Strategic Planning. The Council:

l Initiatives Task Force. Endorsed and forwarded to the Budget Committee the Management Council's recommendations on preliminary budget allocations of $4,270,220 for 2004-05 and $4,069,000 for 2005-06.

b. Committee Reports.

(1) Association-Wide Committees. The Council:

l Committee on Competitive Safeguard and Medical Aspects of Sports. Endorsed the actions of the Management Council.

(2) Division III Special Committees. The Council:

l Joint Subcommittee on the Future of Division III. Affirmed its support for the reform agenda and its intent to move the agenda forward."

(a) Financial Aid – Athletics Fund Endowments (NCAA Convention Proposal No. 55). Reviewed the intent of the proposal and made no changes.

(b) Financial Aid – Annual Electronic Reporting Process (Proposal No. 56). Reviewed the proposal, noting:

- Pre-pilot of approximately 25 institutions is underway with participants selected based on their familiarity with the project and institutional characteristics that ensure a good cross section of the division.

- The 2004 division-wide pilot will determine the appropriateness of the August 1, 2005, effective date.

(c) Eligibility – Determining Season of Eligibility – Minimum Amount of Participation (Proposal No. 57). Reviewed the proposal, noting:

- Declined to amend the proposal to exclude the nontraditional segment.

- Approved sponsorship of an amendment-to-amendment to permit a student-athlete an exception to practice but not compete during that year's nontraditional segment without losing a season of participation if he or she misses the traditional season for a verifiable academic reason, certified by an appropriate institutional academic authority.

- Reaffirmed its intent that participation in athletics be limited to four years, but recognized there could be instances in which student-athletes pursuing legitimate academic interests could be adversely affected by the legislation.

- As amended, the proposal continues to apply to competition at any time and to permit practice during the nontraditional segment, when no competition occurs during that segment.

(d) Philosophy Statement – Athletics Recruiting (Proposal No. 58). Reviewed the intent of the proposal and made no changes.

(e) Recruiting – Permission to Contact – Self-Release (Proposal No. 59). Reviewed the intent of the proposal and made no changes.

(f) Playing and Practice Seasons – Length of Seasons and Contest Limits (Proposal No. 60). Reviewed the intent of the proposal and made no changes.

(g) Playing and Practice Seasons – Elimination of Out-of-Season Exception (Proposal No. 64). Reviewed the intent of the proposal and made no changes.

(h) Membership – Multidivision Classification – Awarding of Athletics Aid (Proposal No. 65). Denied a motion to withdraw Proposal No. 65 and sponsor an alternate proposal for the 2005 Convention. The Council:

- Considered the history of the waiver approved by the Division III members in 1983 and which has been revisited, directly or indirectly, at four subsequent Conventions (1985, 1987, 1991, 1994).

- Reviewed information provided by the eight institutions regarding the impact that elimination of the waiver would have on established sports programs, surrounding communities and on development of the sports.

- Noted that the proposal does not prohibit institutions from sponsoring a sport in another division.

- Reaffirmed the importance of a membership vote.

(i) Resolution – Division III Strategic Planning and Membership Growth (Proposal No. 66). Reviewed the intent of the proposal and made no changes. The Council noted that the process should include a review of the principle of sport equity.

(j) Presidents Council Communications Plan. Reviewed the Division III chief executive officer (CEO) communications plan, noting the importance of personal CEO contacts prior to November 21. The Council also reviewed upcoming CEO communications:

- Quarterly post-meeting letter from the chair.

- 2004 NCAA Convention Notice mailed November 15 to CEOs.

- Distribution of reform agenda feedback form to CEOs to solicit institutional input.

(k) Mellon Foundation/College Sports Project (CSP) Update. Discussed the Mellon/CSP activities, noting two upcoming CEO meetings (October 31 and November 13). The Council also noted that many CSP principles are incorporated in the NCAA reform proposals and that the CSP endorses the NCAA proposals.

(l) Future of Division III Legislative Reform Agenda Talking Points. Reviewed the talking points document, noting its importance for CEO conversations.

(m) Future of Division III Timetable. Reviewed the timetable, noting the additional CEO communications.

(3) Management Council Subcommittees. The Council:

(a) Playing and Practice Seasons Subcommittee. Endorsed the actions of the Management Council.

(b) Academic Issues Subcommittee. Endorsed the actions of the Management Council.

(4) Division III Committees. The Council:

(a) Student-Athlete Reinstatement Committee. Endorsed the actions of the Management Council.

(b) Nominating Committee. Endorsed the actions of the Management Council.

(d) Interpretations and Legislation Committee. Endorsed the actions of the Management Council.

(e) Championships Committee. Endorsed the actions of the Management Council, noting that the denial of the recommendation to adopt the international distance for the three-point lane in basketball will be forwarded to the Association-wide Playing-Rules Oversight Panel for resolution since the issue requires common action by all three divisions.

(f) Budget Committee.

l 2002-03 Budget-to-Actual. Approved the 2002-03 final budget.

l 2002-2004 Biennial Budget. Reviewed the 2003-04 budget, noting no changes.

l Six-Year Budget Projection. Reviewed the six-year projected budget, noting that the Budget Committee will review and forward specific recommendations for the Council to consider during its April 2004 meeting. The Council also endorsed a review of the current reserve policy.

6. 2004 NCAA Convention. The Council:

a. 2004 Proposed Legislation. Approved sponsorship of an amendment-to-amendment to Convention Proposal No. 68 (membership – conditions and obligations of active membership – certification of insurance coverage) to delay the effective date to August 1, 2005. The Council noted its commitment to the proposal, including greater education and budget planning.

b. Convention Proposal Groupings. Approved the order of the proposals for Convention voting.

c. Proposed Speaker Assignments. Endorsed the Management Council assignments and made Presidents Council speaker assignments.

d. 2004 Convention Registration Procedures. Reviewed the 2004 Convention registration procedures.

e. Noncontroversial legislation adopted by the Management Council per Constitution 5.3.1.1.1. Endorsed the actions of the Management Council.

f. Intent-based revisions approved by the Management Council per Constitution 5.4.1.1.1. Endorsed the actions of the Management Council.

g. Editorial revisions approved by the Management Council per Constitution 5.4.1.1.1. Endorsed the actions of the Management Council.

h. Administrative Regulations approved by the Management Council per Constitution 4.7.3-(d). Endorsed the actions of the Management Council.

7. Presidents Council Nominations Subcommittee. The Council:

a. Ratified the immediate appointment of Miriam Pride, president of Blackburn College. Term expiration January 2004, with reappointment to January 2008.

b. Ratified the slate of nominees to fill the January 2004 vacancies (two reappointments and two new vacancies). Term expiration will be January 2008. The Council noted a mail ballot will be sent to all Division III CEOs in November.

(1) Miriam Pride, president of Blackburn College.

(2) Jane Margaret O'Brien, president of St. Mary's College of Maryland.

(3) David Beckley, president of Rust College.

(4) Peggy Williams, president of Ithaca College.

8. General Issues. The Council:

a. Endorsed Phil Stone, Bridgewater College (Virginia), as vice-chair, noting that he also will serve on the Division III Administrative and Budget Committees and the NCAA Executive Committee.

b. Reviewed and solicited interest for Association-wide and Division III committee vacancies.