NCAA DIVISION III PRESIDENTS COUNCIL

WORKING AGENDA

NCAA National Office April 28, 2005

Indianapolis, Indiana

CONSENT PACKAGE

1. Roster, Newsletter and Future Meetings.

2. Minutes and agendas – DIII Presidents Council/DIII Administrative Committee/NCAA Executive Committee.

3. Committee reports:

a. AW – Olympic Sports Liaison Committee. [Page No. 2]

b. MC/PC – Convention-Planning Subcommittee. [Page No. 3]

c. DIII – MC Playing and Practice Seasons Subcommittee. [Page No. 12]

d. DIII – Senior Woman Administrator – AD Hoc Group. [Page No. 13]

e. DIII – Budget Committee. [Page No. 14]

f. DIII – Championships Committee. [Page No. 15]

g. DIII – Interpretations and Legislation Committee. [Page No. 21]

h. DIII – Membership Committee. [Page No. 22]

4. Review of noncontroversial legislation.

5. Association-wide updates and issues.

a. EADA/NCAA Financial Reporting system.

b. Baseball Rules – Double headers and seven-inning games.

c. Insurance certification.

6. Governmental relations update.

7. Litigation update.

ACTION ITEMS

1. MC/PC – Strategic-Planning Subcommittee. [Page No. 5]

2. MC/PC – Future of Division III – Phase II. [Page No. 9]

3. DIII – Financial Aid and Awards Committee. [Page No. 18]

4. Committee meeting frequency.

REPORT OF THE

NCAA DIVISION III MANAGEMENT COUNCIL MEETING

April 11-12, 2005

MC SUPPLEMENT NO. 3 AW – OLYMPIC SPORTS LIAISON COMMITTEE. Staff Liaisons: Strawley, Walters, White Council Rep: McHugh
ISSUE: Review of Bylaw 16.1.7.3 (Special Recognition by Governmental Bodies).
Committee Recommendation:
Amend Bylaw 16.1.7.3 to permit the U.S. Olympic Committee (USOC), national governing bodies or the appropriate national governing body in the sport (or the equivalent organization of a nation for foreign student-athletes) to provide actual and necessary expenses when a team (or its senior student-athletes) is being accorded special recognition by the President, governor or legislative body of the state in which the institution is located (or the equivalent governmental body of the foreign student-athlete’s home nation).
Management Council Action:
Agreed to adopt noncontroversial legislation.
MC SUPPLEMENT NO. 8 DIII – CONVENTION-PLANNING SUBCOMMITTEE Staff Liaisons: Dutcher, Belgiovine, Peal and Kresge Council Rep: Hastad
ISSUE: Draft 2006 NCAA Convention Schedule.
Subcommittee Recommendation: Review the draft Convention schedule noting: (1) Earlier start for the Convention due to the Association’s celebration of its Centennial. (2) Thursday, January 5 – Management Council meeting (8 a.m. to 5 p.m.). (3) Friday, January 6 – Keynote Address (8 to 9 a.m.) followed by Association-wide programming (9 a.m. to 5 p.m.) to celebrate the Centennial. The subcommittee expressed concern with the expanded schedule, particularly related to CEO attendance, and recommended moving to Saturday, January 7, the Joint MC/PC/SAAC luncheon followed by the Division III Presidents Council meeting originally scheduled for Friday, January 6. (4) Saturday, January 7 – Endorse the joint Division III Management Council/Presidents Council/Student-Athlete Advisory Committee meeting and luncheon (10:30 a.m. to 12:30 p.m.) prior to Division III Presidents Council meeting (12:30 to 3:30 p.m.). (5) Saturday, January 7 – Endorse the NAD3AA divisional programming session (12:30 to 3 p.m.) followed by the Opening Business Session (4 to 5:30 p.m.) and Reception for Delegates (5:30 to 7 p.m.), including heavy hors’douvrs only preceding the NCAA Honors Program (7:30 to 9 p.m.). The subcommittee noted that the Honors Program will feature a new format to celebrate the Centennial. (6) Sunday, January 8 – Division III Issues Forum (9 to 11:30 a.m.) followed by Division III CEO Issues Forum and lunch (11:30 a.m. to 1:30 p.m.). Division III conference meetings from 1:30 to 5 p.m. The subcommittee noted its desire to minimize any overlap with conference meetings and Association-wide programming. (7) Sunday, January 8 – Delegates Reception at National Office (5:30 to 8:30 p.m.). (8) Monday, January 9 – Division III Business Session (8 a.m. to 3 p.m.). (9) Recommend a Division III Faculty Athletics Representatives Association pre-conference session Friday evening, January 6. The subcommittee reviewed the Association and divisional schedule options, noting the expanded schedule due to the Association’s Centennial celebration. Chief Executive Officer (CEO) attendance continues to be encouraged and it was noted that the key Division III business days remain Saturday, Sunday and Monday.
Management Council Recommendation: Endorse the 2006 draft Convention schedule noting the importance of more engaging, idea-sharing sessions that include “point-counterpoint” format. Critical to promote and advertise Friday/Saturday association-wide programming to include high profile speakers.
Presidents Council Action:
ISSUE: Possible Educational Topics – 2006 Convention.
Subcommittee Recommendation: Review and provide input for Association-wide and divisional menu sessions. (1) Division III sessions sponsored by NAD3AA – Saturday, January 7 (12:30 to 3:30 p.m.). The subcommittee suggested two additional topics for consideration: · Coordination and Enhancement of communication between Athletics and Student Affairs. · Working Effectively with Faculty Athletics Representatives and Senior Woman Administrators. (2) Association-wide sessions – Friday, January 6 (9 a.m. to 5 p.m.) and Saturday, January 7 (9 a.m. to 12:15 p.m.) The committee reviewed several topics solicited from NAD3AA members through its listserve in January 2005. It was noted that suggested topics for the NAD3AA session should be forwarded to Steve Larson, NAD3AA representative.
Management Council Recommendation: Endorse the possible topics including the following additions: a. NAD3AA Session – Conference practices related to involvement of Senior Woman Administration (SWA). b. Association-wide Session – Results of SWA Research from Divisions I, II and III.
ISSUE: 2005 Convention Questionnaire Results.
Subcommittee Action: The subcommittee reviewed the results of the Convention questionnaire, noting: (1) Response rate to questionnaire was considerably lower than in two previous years (370 in 2004; 378 in 2003) noting that it has been sent electronically the past two years. The subcommittee noted that clarity in the “subject line” of the e-mail distribution of the survey might be a cause and possible computer “spam” issues with large distribution size. (2) Total of 201 responses (CEO, only 3 total; faculty athletics representative, 7 percent; director of athletics, 56 percent; other campus administrator, 29 percent; commissioner, 7 percent). (3) Very strong support for Sunday morning issues forum (80 percent); Sunday afternoon conference/independent meetings (76.5 percent); Monday morning roll call voting (81 percent) and afternoon paddle voting (84.5 percent). (4) Continued support for Association-wide educational sessions, although the broad array made it difficult to assess a percentage. (5) Support for the NAD3AA session (42 percent). (6) Top three choices for future sites are San Diego, Orlando and San Antonio. It was noted that the NCAA entered an agreement with Gaylord Properties through 2008 and future sites are under discussion. (7) Support for continued encouragement of overall interaction among all members. (8) Continued concern with attendance at Honors Dinner (58 percent). Length of program and cost, along with other plans and commitments, were noted as factors for lack of attendance. It was noted that the Honors Dinner format will change significantly for the 2006 event. (9) Poor participation for the second year in the job fair (three percent). Consider greater clarify in purpose. Audience and participants may not be appropriate for job searching. (10) Cyber café continues to be very successful. Consider wireless access areas for delegates.
Management Council Action: Accepted the information.
ISSUE: Committee Composition.
Subcommittee Action: The subcommittee welcomed new members: Richard Flynn; Heather Mathis; Kevin McHugh and Jay Moseley.
Management Council Action: Accepted the information.
ISSUE: 2006 Convention Timetable.
	Subcommittee Action: The subcommittee reviewed its planning timetable: April 11 – 28 – Preliminary Division III schedule forwarded to Management Council and Presidents Council. June – Subcommittee conference call to develop program/session topics, finalize schedule and forward to Management and Presidents Councils. July/August – Recommendations reviewed and approved by Management and Presidents Councils. Early October – Subcommittee review of Management Council/Presidents Council action related to program/session recommendations; discuss involvement and communication with affiliated groups and committee structure. October 17-27 – Management and Presidents Councils final review of schedule/programs. Late October – Preparation with NCAA staff liaisons. November 1-4 – Subcommittee conference call to review Management and Presidents Councils action related to program/session recommendations; discuss involvement and communication with affiliated groups and committee structure. November 7-11 – Communicate with affiliate groups, committee structure and staff liaisons. December 2 – Outline/content of presentation, identification of participants and first draft of legislative position papers due. December 9 – Draft of multimedia presentation due. December 12-16 – Subcommittee conference call – status update; preparation of presentation outline/content by committee structure and affiliate groups. · December 21 – Final draft of remarks, legislative position papers and Division III Web site posting due.
	Management Council Action: Accepted the information.

MC SUPPLEMENT NO. 9
DIII – STRATEGIC-PLANNING SUBCOMMITTEE
Staff Liaison: Dutcher, Belgiovine, Nilsson and Kresge
Council Rep: Slabik

ISSUE: Division III Strategic Initiatives – 2005-06 Update.

Subcommittee Recommendation:

Review and approve the following 2005-06 program changes, new programs and reallocations; forward to the Presidents Council:

(1) Student-Athlete Regional Leadership Conference.

· Regions. Condense from six to four. This will provide institutions access to the conference every other year. Institutions were grouped according to athletics conference affiliation. Independents and provisional members were assigned based on geographic location.

· Institutional teams. One of the three student-athlete participants must be a member of the campus or conference Student-Athlete Advisory Committee (Each institution must send at least two student-athletes; a third student-athlete may participate provided one is an ethnic minority or international student-athlete). The coach or administrator is no longer limited to full-time athletics personnel. Members of the student-affairs staff or faculty, such as the faculty athletics representative, are now encouraged to attend.

· Participation. Conferences will be offered on a first come basis with a maximum of 300 participants. Institutions are encouraged to register in a timely manner to ensure participation.

· 2005-06 Conferences Region, Date and Site.

o Region 1 – October 2005 (September 30-October 2, Dallas, TX)

o Region 2 – January 2006 (January 20-22 or 27-29, Northeast)

(2)