NCAA DIVISION III PRESIDENTS COUNCIL

WORKING AGENDA

 

 

NCAA National Office                                                                                                    August 4, 2005

Indianapolis, Indiana                                                                                                                             

 

CONSENT PACKAGE

 

*1.        Roster, Newsletter and Future Meetings.

 

*2.        Minutes and Executive Committee agenda.

a.         DIII Presidents Council minutes.

b.         DIII Administrative Committee minutes.

c.         NCAA Executive Committee minutes.

d.         NCAA Executive Committee agenda.

 

3.         Committee reports:

*a.         DIII – Strategic-Planning Subcommittee.  [Page No. 3]

*b.         DIII Budget Committee.  [Page No. 6]

c.         DIII – Interpretations and Legislation Committee.  [Page No. 7]

d.         DIII – Membership Committee.  [Page No. 8]

 

4.         Association-wide updates and issues.

a.         NCAA Constitution, Article 2 – Bylaw 10.1 Unethical Conduct.  [Page No. 10]

b.         Sports Wagering Task Force – Final Report.  [Page No. 10]

c.         Future Convention dates and format.  [Page No. 10]

d.         Student-Athlete names and images in promotional activities.  [Page No. 11]

 

*5.        Governmental relations update.

 

*6.        Litigation update.

 

 

DISCUSSION ITEM

 

·                     Public perception of the NCAA.

 

 

ACTION ITEMS

 

1.         MC/PC Convention-Planning Subcommittee.  [Page No. 2]

2.         DIII – PC/MC Future of Division III – Phase II.  [Page No. 4]

*3.        2006 NCAA Convention Legislation.

a.         DIII - Administrative Review Subcommittee – graduate student eligibility.  [Page No. 6]

b.         Membership-sponsored legislative proposals.  [Attachment A]

            c.         Governance structure-sponsored legislative proposals.  [Attachment B]

            d.         SWA legislative proposal.

            e.         CEO communication.

*4.        Nominations Subcommittee update.

            a.         Chair and vice-chair elections process.  [Page No. 12]

            b.         2006 January vacancies slate.

5.         October Council envisioning session.

 

*Supplemental material distributed on site.

REPORT OF THE

 

NCAA DIVISION III MANAGEMENT COUNCIL MEETING

 

July 18-19, 2005

 

MC SUPPLEMENT NO. 6
DIII – CONVENTION-PLANNING SUBCOMMITTEE

Staff Liaisons:  Dutcher, Belgiovine, Peal, Kresge

Council Rep:  Hastad

 

ISSUE:  2006 NCAA Convention Schedule. 

Subcommittee Recommendation:

Approve the Convention schedule noting:

  1. Thursday, January 5 – Division III Faculty Athletics Representatives Association (FARA) preconference from 4 to 8 p.m.  The first two hours will be focused on FARA-specific issues, and the last hour will feature speakers from the NCAA governance staff, with the inclusion of a meal.
  2. Friday, January 6 – Management Council meeting will be 8 a.m. to 5 p.m.  Association-wide Centennial celebration activities will be from 9 a.m. to 3 p.m.  NAD3AA additional programming from 3 to 5:30 p.m., followed by possible reception 5:30 to 6:30 p.m.  Conference meeting space is also available from 9 a.m. to 4 p.m.
  3. Saturday, January 7 – Division III commissioners from 7:30 a.m. to noon.
  4. Saturday, January 7 – Joint MC/PC/SAAC brunch from 9:30 a.m. to noon, followed immediately by the Presidents Council meeting from noon to 3 p.m.
  5. Saturday, January 7 – NAD3AA Session from 1:30 to 3 p.m.; NCAA Opening business session from 4 to 5:30 p.m.; followed by a reception and the NCAA Honors Program at
    the Murat Theater in downtown     Indianapolis.
  6. Sunday, January 8 – President Brand will host a breakfast for chief executive officers (CEOs) from all three divisions from 8 to 9:30 a.m.  The Delegates reception will be held at the National Office from 5:30 to 8:30 p.m.
  7. Sunday, January 8 – Division III Forum from 9 to 11:30 a.m.  The program will also focus on legislative issues.
  8. Sunday, January 8 – CEO Issues Forum and lunch to include campus administrators others than CEO’s to whom athletics reports as an opportunity to focus on the importance of engaging direct reports into intercollegiate athletics and differing organizational structures. 
  9. Monday, January 9 – Division III Business Session with consideration of special Division III Year of the Student-Athlete Kickoff as a component of the Business Session.  Program would highlight student-athletes and their contributions to Division III and society, perhaps focusing on the decades since the inception of Division III (70’s, 80’s, and 90’s).  The program is intended to promote and celebrate the division.  Staff will work with Convention management to plan the session with input from subcommittee members.

Management Council Recommendation:

Approve the schedule, noting:

  1. Solicitation of possible Division III Year of Student-Athlete speakers representing institutions of council members;
  2. Promotion of the expanded schedule to encourage membership attendance; and
  3. Addition of Management Council Playing and Practice Seasons Subcommittee Thursday, January 5 from 2 to 4 p.m.

 

Presidents Council Action:

 

 

 

 

 

MC SUPPLEMENT NO. 7
DIII – STRATEGIC-PLANNING SUBCOMMITTEE

Staff Liaisons:  Dutcher, Belgiovine, Nilsson, Kresge

Council Rep:  Slabik

 

ISSUE:  Division III Strategic Plan – 2004-05 Update. 

Subcommittee Recommendation:

Review and approve Division III Strategic Plan and forward to the Presidents Council:

  • Preface and vision.
  • Timeline.
  • 2004-05 baseline standards and outcome measures.
  • Updated planning priorities and implementation.

Management Council Recommendation:

Approve the updated Division III Strategic Plan as amended:

·         Goal 3 – Outcome B – “100 percent of Division III chief executive officers positions will be filled on an annual basis.”

Presidents Council Action:

 

 

 

 

 

ISSUE:  Division III Strategic Initiatives – 2004-05 Summary.

Subcommittee Action:

The subcommittee reviewed the 2004-05 summary noting the completion of most grant programs; and that net resources of approximately $800,000 will remain unused at year end. 

Management Council Action:

Accepted the information.

 

ISSUE:  Division III Strategic Initiative – 2006-08 Conference Grant Program.

Subcommittee Action:

The subcommittee reviewed updated documents outlining the proposed conference grant programs, noting its continued endorsement.  The subcommittee also noted that the program was discussed and endorsed in principle by the Division III Commissioners, and also discussed at the following meetings/events:  Sports Information Directors workshop; NCAA Regional Seminars and NACDA Convention.  The subcommittee will continue to discuss the program and make additional recommendations to the Council for its October meeting.

Management Council Action:

Accepted the information.

 

 

 

 

ISSUE:  Division III Biennial Budget Process.

Subcommittee Action:

The subcommittee reviewed the biennial budget process timeline and the Division III six-year budget projections, including the Division III 2004-05 budget-to-actual report and 2005-06 budget.  The subcommittee will finalize all budget implications at its September in-person meeting.

Management Council Action:

Accepted the information.

 

MC SUPPLEMENT NO. 8
DIII – FUTURE OF DIVISION III

Staff Liaisons:  Dutcher, Belgiovine, Nilsson, Peal, Banker, Kresge
Council Rep:  Miranda

 

ISSUE:  Virtual Focus Group (VFG) Updates

Management Council Action:

The council reviewed 31 responses representing 23 conferences from in VFG Communication #5.  The Council discussed lack of constituent feedback and involvement noting:

·         Complexity of information; and

·         Format of e-mail and length.

 

ISSUE:  Recommendations – 2006 Convention Final Report

Management Council Recommendation:

1.       In preparation for the final report to the Division III membership at the 2006 Convention, the Council recommends that the Presidents Council:

a.       Sponsor legislation for 2006 Convention to cap each team sport bracket at 64, once the sports sponsorship access ratio exceeds 1:6.5, except football, which will remain at 32.  [Management of Growth & Championships]

b.       Sponsor legislation for 2006 Convention to create a Conference Self-Study Guide to emphasize the importance of a conference-based philosophy and address issues such as institutional mission; academic profile; geographic proximity; athletics profile; diversity; and CEO involvement, effective August 1, 2006.  [Management of Growth & Championships]  (See Supplement No. 17)

c.       Sponsor legislation for 2006 Convention, effective August 1, 2006, that following the creation of the conference self-study encourages division-wide dialogue, and establishes a subsequent limited time period for institutional realignment without loss of championships automatic qualification.  [Management of Growth & Championships]  (See Supplement No. 17)

d.       Sponsor legislation for 2006 Convention to amend the Division III philosophy statement to indicate that admissions policies for student-athletes should be consistent with those applicable to the general student body.  [Academic Success of Student-Athletes]

e.       Sponsor legislation for 2006 Convention to amend the Division III philosophy statement to indicate that academic performance of student-athletes should be, at a minimum, consistent with that of the general student body.  [Academic Success of Student-Athletes]

f.        Sponsor legislation for 2006 Convention to amend the Division III philosophy statement to indicate that the administration of an institution’s athletics program (e.g., hiring and compensation; professional development and certification of coaches) should be integrated into the campus culture and educational mission including a reference to coaches as educators.  [Cultural & Campus Integration]

g.       Sponsor legislation for 2006 Convention to increase minimum sports sponsorship requirements to six sports for male/mixed teams and six sports for female teams for institutions with enrollment greater than 1,000 students, with a delayed effective date of August 1, 2010 and a related waiver provision.  [Management of Growth & Championships] (See Supplement No. 17)

h.       Sponsor legislation for 2006 Convention to increase the minimum contest requirements to 70 percent of division-wide average number of contests in that sport, with a delayed effective date of August 1, 2007.  [Management of Growth & Championships] (See Supplement No. 17)

i.         Retain status quo and not increase the minimum number of required student-athlete participants in selected individual sports, if the sport is used to meet the minimum sport sponsorship requirements.  [Management Council approved noncontroversial legislation to increase participants in tennis from 5 to 6 at its April meeting.]  [Management of Growth & Championships]

2.   The Council also recommends continued work to develop “best practices” programs and policies for review during the Council’s October meetings:

a.   Establish NCAA programming to enhance opportunities for the recruitment of minority
student-athletes.  Seek input from Strategic-Planning Subcommittee.  [Sport & Program Equity]

b.   Identify best practices to support:

·         Utilization of academic standards such as graduation rate and college grade-point average to assess the college academic performance of student-athletes.  [Academic Success of Student-Athletes]

·         Opportunities for the recruitment of minority coaches and staff while maintaining NCAA programming.  [Sport & Program Equity]

·         CEO active involvement in the oversight of intercollegiate athletics.  [Cultural & Campus Integration]

·         Institutional governing Boards’ or Boards of Trustees’ awareness of campus intercollegiate athletics.  [Cultural & Campus Integration]

·         Hiring of coaches consistent with other institutional units.  [Cultural & Campus Integration]

·         Evaluation and annual compensation policies for coaches that go beyond wins and losses and are consistent with other institutional educational priorities.  [Cultural & Campus Integration]

·         Educational efforts and desirable campus programs to assist the integration of student-athletes into the campus culture.  [Culture & Campus Integration]

c.       Maintain and enhance NCAA sportsmanship programming to include the following constituents:  student-athletes; coaches; officials; athletics staff; and spectators.  Seek input from the Strategic-Planning Subcommittee.  [Cultural & Campus Integration]

d.   Continue to explore the concept of sport equity.  [Sport & Program Equity]

e.       Oversight of Intercollegiate athletics – Incorporation of individual to whom the athletics director reports. 

·         Effective 2005-06, a sixth person (non CEO) responsible for “athletics oversight” has been added to NCAA institutional demographic report and mailing list.

·         Effective 2005-06, a grant fund ($25,000) is available to encourage attendance at NCAA Convention of applicable chief student-affairs/academic affairs officers.

3.    The Council noted that the Division II governance structure will consider accommodations in its reclassification process on a case-by-case basis for Division III institutions that might wish to reclassify to Division II.  [Management of Growth & Championships]

 

Presidents Council Action:

 

 

 

 

 

 

ISSUE:  College Sports Project Update.

Management Council Action:

The Council received an update regarding the College Sports Project and its Pilot Integration Institute held June 22-23 in St. Louis, Missouri.  The institute brought together administrators, coaches, and faculty members from 10 colleges/universities to discuss ways to ensure that small-college athletics is fully integrated into all areas of the college and that student-athletes are full participants in college life. 

Presidents Council Action:

 

 

 

 

 

MC SUPPLEMENT NO. 10
MC – ADMINISTRATIVE REVIEW SUBCOMMITTEE.

Staff Liaisons:  Wurtz, Bandy, Baumgartner

Council Rep:  Cushman

 

ISSUE:  Bylaw 14.1.9 Graduate Student/Post Baccalaureate Participation.

Committee Recommendation:

Provide guidance as to whether a legislative proposal would be appropriate allowing student-athletes the opportunity to be able to transfer and be eligible to use his or her remaining eligibility as graduate students in Division III. 

Management Council Recommendation:

1.  Sponsor legislation for 2006 to amend Bylaw 14.1.9 (graduate student/post baccalaureate participation) to permit a student-athlete who has earned a baccalaureate degree at any institution to transfer into a Division III institution and be immediately eligible for participation, so long as the student-athlete satisfies the general transfer exception per Bylaw 14.5.1.1 and possesses more than two semesters/three quarters left on his or her 10 semester/15 quarter clock.

2.  Remove October 2000 subcommittee directive for the NCAA staff to deny all requests involving the graduate transfer legislation, and direct subcommittee to consider waivers of Bylaw 14.1.9, and further to review recent compelling cases.

Presidents Council Action:

 

 

 

 

 

MC SUPPLEMENT NO. 13
DIII – BUDGET COMMITTEE

Staff Liaisons:  Alstadt-Barnett
Council Rep:  Miranda

 

ISSUE:  Division III Loss of Revenue Recovery Plan and Insurance.

Committee Recommendation:

Approve the financial recovery plan and insurance summary to obtain $10,000,000 in insurance coverage for Division III in the event of a catastrophe causing a loss of revenue.  The policy would be up for renewal each year along with the Association’s policy. 

Management Council Recommendation:

Approve the recommendation.

Presidents Council Action:

 

 

 

 

 

ISSUE:  2005-06 Budget Allocations and Reallocations. 

Committee Recommendation:

Approve the new allocations and reallocations for the 2005-06 budget.  New initiatives include $110,000 for championship enhancements and $200,000 for the Division III Financial Recovery Insurance premium, both to be funded from the Division III Reserve.  The Association’s Corporate Alliance group will support an additional $55,000 of Division III championships enhancements outside of the Division III Budget. 

Management Council Recommendation.

Approve the recommendation.

Presidents Council Action:

 

 

 

 

 

ISSUE:  2004-05 Budget-to-Actual.

Committee Action:

Reviewed the third quarter results, $15,445,000 in revenue and $9,440,226 in expenses.  The Financial Aid Education expenses also reflect the delayed honorarium payments from 2003-04. 

Management Council Action:

Accepted the information.

 

ISSUE:  Six-Year Revenue and Expense Projections.