NCAA DIVISION III PRESIDENTS COUNCIL

WORKING AGENDA

NCAA National Office October 27, 2005

Indianapolis, Indiana

CONSENT PACKAGE

*1. Roster, Newsletter and Future Meetings.

*2. Minutes and Executive Committee agenda.

a. DIII Presidents Council minutes.

b. DIII Administrative Committee minutes.

c. NCAA Executive Committee minutes.

d. NCAA Executive Committee agenda.

3. Committee reports:

a. AW – Committee on Competitive Safeguards and Medical Aspects of Sports. [Page
No. 1]

*b. DIII - Budget Committee. [Page No. 3]

c. DIII – Championships Committee. [Page No. 4]

d. DIII – Financial Aid Committee. [Page No. 5]

e. DIII – Membership Committee. [Page No. 7]

f. PC – Nominations Subcommittee.

4. Association-wide updates and issues.

· Student-Athlete Well Being Guiding Principle. [Page No. 11]

*5. Governmental relations update.

*6. Litigation update.

ACTION ITEMS

*1. DIII – Strategic-Planning Subcommittee. [Page No. 1]

*2. DIII – PC/MC Future of Division III – Phase II. [Page No. 3]

*3. 2006 NCAA Convention Legislation.

· Schedules and registration process.

· Proposal groupings.

· Proposed positions.

· Speaker assignments.

· Membership communication.

4. 2006 Solicitation of Association-wide and Division III committee/subcommittee assignments. [Page No. 10]

*5. Competitive Safeguards and Medical Aspects of Sports – Banned Drug List.

*Supplemental material distributed on site.

REPORT OF THE

NCAA DIVISION III MANAGEMENT COUNCIL MEETING

October 17-18, 2005

		MC SUPPLEMENT NO. 1 AW – COMMITTEE ON COMPETITIVE SAFEGUARDS AND MEDICAL ASPECTS OF SPORTS (CSMAS) Staff Liaisons: Wilfert, Klossner Council Rep: Wilson
		ISSUE: Student-Athlete Preparticipation Examinations.
		Committee Recommendation: Sponsor legislation requiring student-athletes (prospects, walk-ons and tryouts) in all sports to undergo a medical examination that is administered or supervised by a physician prior to initial participation in any practice or competition-related activities (preseason, regular season, non-traditional season and summer period). During subsequent years, an interim history should be performed on which a physician would determine if additional physical, cardiovascular or neurological examinations are required. Each institution should provide its own pre-participation examination form based on these minimal standards, which includes a thorough history, physical examination and screening for cardiovascular conditions.
		Management Council Recommendation: Sponsor legislation for the 2007 Convention to amend Bylaw 14.1 General Eligibility Requirements in all sports consistent with legislation in the sport of football in Bylaw 17.11.2.2.
		Presidents Council Action:
	MC SUPPLEMENT NO. 5 DIII – STRATEGIC-PLANING SUBCOMMITTEE Staff Liaisons: Dutcher, Belgiovine, Nilsson, Kresge Council Rep: Slabik
ISSUE: Division III Strategic Plan – 2006-08 Update.
Subcommittee Recommendation: Review and approve the 2006-08 Division III Strategic Plan and forward to the Presidents Council: (a) (a) Updated Preface, a vision and timeline. (b) (b) 2006-08 adjusted outcome measures. (c) (c) 2006-08 updated planning priorities and implementation. Forward to the Division III Membership Committee to consider amendments to the Institutional Self-Study Guide (ISSG) in light of adjusted outcome measures and proposed 2006 NCAA legislative amendments to the Division III philosophy statement.
Management Council Recommendation: Approve the 2006-08 Division III Strategic Plan.

Presidents Council Action:

ISSUE: Division III Strategic Initiative – 2006-08 Conference Grant Program.

Subcommittee Recommendation:

Review and approve updated 2006-08 Conference Grant Program and forward to Presidents Council noting:

1. Program would better utilize division resources, especially overhead fees and staff time.
2. To achieve greater success and in support of the broader goals of the Division III strategic plan, the subcommittee suggested the following program amendments:

· Minimize flexibility for strategic initiatives specifically related to professional development (Tier One).

· Emphasize formal constituent involvement and communication in defining conference processes and allocation of resources, related to the roles of the FAR and SWA within conference structures (e.g., require signatures on grant request and impact forms by a representative of each targeted constituent group and maintain records of all processes on file in conference office, available for review on the subcommittee);

· Establish policies related to unused resources both annual and within specific tiers; and

· Continued involvement of all conference constituents in broad dialogue and discussion.

Management Council Recommendation:

Approve conference grant program effective 2006-07 noting:

• Unprecedented program with budget impact warrants support for broad constituent involvement through representative signature requirements, including the director of athletics.
• Distinguish grant general policies from Q & A clarification document.
• Clarify “carry over” policy and incorporate in Requisition and Impact Forms.
• Implementation with 2006-08 budget is consistent with 2004 NCAA Proposal No. 66 – principle of greater conference and institutional autonomy.
• Recognition that more experienced conferences may create models/best practices to share with other conferences.
• Recognition of lack of involvement of some FARs within conference structures; however, the goal of increased participation at grass roots level for all targeted constituents remains critical.

Presidents Council Action:

ISSUE: New Initiatives.

Subcommittee Action:

The subcommittee reviewed a series of possible new initiatives noting that specific budget implications are yet to be determined:

(1) Division III Promotions and Identify – Web broadcasting of Division III Championships.

(2) Championships.

· Championships Committee priorities including participants’ per diem; official’s fees and per diem; travel party increases.

· Student-athlete participant awards.

(3) Drug testing.

(4) Division III staffing.

Management Council Action:

Accepted the information.

MC SUPPLEMENT NO. 6

MC – FUTURE OF DIVISION III – PHASE II

Staff Liaison: Dutcher, Belgiovine, Nilsson, Peal, Banker, Kresge

Council Rep: Miranda

ISSUE: Communication Initiatives – VFG #6, Conference Visits and President Council Communication Plan.

Management Council Action:

1. VFG #6 – Reviewed VFG #6 feedback noting fewer responses, but noted that combined with responses to best practices solicitation, input was significant.

2. Conference visits – Council members provided updates on seven recent conference visits regarding the Future of Division III – Phase II legislative package. A significant number of visits are scheduled in November and December.

Presidents Council Action:

MC SUPPLEMENT NO. 9
DIII – BUDGET COMMITTEE

Staff Liaisons: Alstadt-Barnett
Council Rep: Slabik

ISSUE: 2004-05 Budget-to-Actual.

Committee Action:

The committee reviewed the 2004-05 fiscal year financial results of $15,445,000 in revenue and $13,560,977 in expenses. These figures represent the actual revenue allocated and expenses incurred through the fourth quarter of the 2004-05 fiscal year. Revenues have increased approximately 7 percent from last year. This is due to the incremental increases from the CBS contract. Expenses were approximately $1.9 million under budget this year. The national office finance staff plans to close the 2004-05 fiscal year at the end of October.

Management Council Action:

Reviewed the 2004-05 budget.

ISSUE: 2005-06 Budget.

Committee Action:

The committee reviewed the 2005-06 fiscal year budget of $16,571,000 in revenues and $18,016,050 in expenses. The budget allocations for 2005-06 include $13,739,100 in championship expenses and $4,276,950 in non-championship initiative expenses. The largest budget increase for this fiscal year was $1.5 million allocated to championships for team sport automatic qualification enhancements. The championship per diem amount will increase by $5 again this fiscal year and will be covered by the annual inflationary increase.

Management Council Action:

Reviewed the 2005-06 budget.

ISSUE: 6-Year Budget Projection.

Committee Action:

The committee reviewed the six-year projected budget information (2004-2010). The figures for 2004-05 will be updated to the actual amounts when the fiscal year is closed. The specific budget amounts beyond 2005-06 have not yet been approved.

Management Council Action:

Reviewed the six-year projected budget (2004-2010).

ISSUE: Future Meeting.

Committee Action:

The committee will meet via teleconference following the October Management Council meeting to review the 2005-06 budget and begin preparation for the 2006-08 biennial budget cycle.

Management Council Action:

Accepted the information.

MC SUPPLEMENT NO. 10
DIII – CHAMPIONSHIPS COMMITTEE

Staff Liaisons: Williams, Krah, Fagan
Council Rep: Wong

ISSUE: Out-of-Region Contests During Institutional Breaks.

Committee Recommendation:

Approve that any Division III contest during an institutional break shall count as in-region competition for ranking and selection purposes in team sports, effective 2006-07. The recommendation includes the following parameters: (1) breaks of four to seven calendar days in length; (2) institutions will have the ability to choose one break per sport per season within the permissible playing season – to be designated prior to the first game of the season; and (3) if the contest is played during the time period that one of the institutions designates as their institutional break, it then counts as an in-region contest for both teams.

Management Council Action:

Approved a related amendment to Bylaw 31 (Selection of Teams and Individuals for Championships Participation).

ISSUE: Division I 2005-90 Executive Regulations – Automatic Qualification Standards for National Collegiate Championships.

Committee Recommendation:

Approve a series of changes a member conference must meet to be eligible for automatic qualification into National Collegiate championships. This legislation will standardize requirements for automatic qualification into National Collegiate championships across all divisions.

Management Council Action:

Approved a related amendment to Bylaw 31.3 (Selection of Teams and Individuals for Championships Participation) and agreed to adopt noncontroversial legislation to amend Bylaw 18.5 (Automatic Qualification by Conference).

ISSUE: NCAA Championships – Clean-Venue Pilot Program.

Committee Recommendation:

Approve Division III participation in an Association-wide pilot program that would require prospective hosts of selected predetermined championship final sites (men’s and women’s basketball, field hockey and women’s lacrosse) to submit bids based on their assuming all costs related to covering all advertising within the “bowl” or seating area of their facility to ensure a “clean venue” for an NCAA Championship. Additionally, the committee requested that all 2005-06 predetermined finals site hosts be surveyed to determine how their initial bids would have been affected if they would have been required to cover all such advertising signage within their facilities.

Management Council Action:

Approved the pilot program for 2005-06.

MC SUPPLEMENT NO. 11

DIII – FINANCIAL AID COMMITTEE

Staff Liaisons: Banker

Council Rep: McHugh

ISSUE: State Government Disabled Veterans Grants.

Committee Action:

Adopt noncontroversial legislation to eliminate the requirement in Bylaw 15.2.2.1(b) that state government awards to disabled veterans for educational purposes must be approved by the Management Council in order to exclude the grant from the permissible amount of cost of attendance of a student-athlete.

Management Council Action:

Agreed to adopt noncontroversial legislation.

ISSUE: Communication Initiatives with Division III Membership.

Committee Action:

The NCAA staff, on behalf of the committee, disseminated multiple communications about the required reporting process to the Division III membership and financial-aid administrator community. These communications began prior to the July 1, 2005, start of the financial aid data reporting window and continued through the September 30 deadline. Specifically, memos detailing the reporting process and accompanying submission deadline were distributed to institutional presidents, financial aid administrators, athletics directors, faculty athletics representatives and senior woman administrators in June and September. Several articles on the reporting process also appeared in the NCAA News, the Division III Commissioner’s Monthly Update and the Division III newsletter.

Management Council Action:

Accepted the information.

ISSUE: University Athletic Association – Request for Legislative Articulation of Compliance and Enforcement Standards.

Management Council Action:

Council reviewed a letter submitted on behalf of the University Athletic Association and referred to Financial Aid Committee to consider with a response to Council for its April 2006 meeting:

• Should a specific percent variance be established legislatively;
• Specific variance level; and
• When a legislative variance, if any, should be established.

ISSUE: Financial Aid Data Submission – Extension Requests.

Committee Action:

The committee granted the NCAA staff authority to grant extensions on a case-by-case basis and afforded appropriate flexibility within the parameters of the committee’s review timeline to institutions that could not meet the September 30 data submission deadline.

Management Council Action:

Accepted the information.

ISSUE: Final Data Submissions Received by September 30, 2005, Deadline.

Committee Action:

The committee reviewed the final data submission totals and granted extensions requests from the first reporting process. Four-hundred and thirty institutions were required to participate in the reporting process; 421 institutions submitted final data by the September 30, 2005, deadline; eight institutions received extensions; and one institution did not submit its final data nor receive a granted extension. The committee recognized the high percentage (98%) of institutions that submitted its final data by the September 30, 2005, deadline as very encouraging results for the initial year of the reporting process. The committee noted that although the September 1, 2005, reminder memo may have been excessive communication for some institutions that were tracking on the reporting process, there was a value for many institutions that had not logged into the financial aid data management system at that point in the reporting window.

Management Council Action:

Accepted the information.

ISSUE: Level I Review Process.

Committee Action:

(1) The Level I Review Process will commence in late October following the completion of the electronic reporting process. The objective of the Level I review process is to determine whether institutions with variance estimates above the four percent threshold will be asked to provide a justification for that variance during the Level II review. The preliminary report is the central tool that will be used by the committee for assessment. Institution confidentiality will be maintained throughout the process to ensure impartial assessments.

(2) During an October 11 teleconference, the committee reviewed the protocol for the entire process. The composition of the three established Level I review subcommittees and the three Level I review forms to be used during the process. The three subcommittees will meet via teleconference in late October to form recommendations on individual cases for full committee review at its December 1-2 meeting.

Management Council Action:

Accepted the information.

ISSUE: Financial Aid Official Interpretation.

Committee Action:

The committee reviewed the Interpretations and Legislation Committee’s September 19, 2005, official interpretation outlining parameters of athletics department staff members’ involvement with an institution’s admissions office and/or financial aid office and recommended two editorial revisions to the official interpretation. The committee concurred that the interpretation will serve as a timely guide to the Division III membership on applicable boundaries between athletics department staff and admissions and financial aid offices on campus as it relates to financial aid packaging decisions.

Management Council Action:

Accepted the information.

ISSUE: Distribution of Final Institutional Variance Figures to Conference Offices.

Committee Action:

The committee discussed requests from conference offices to collect final variance figures of its member institutions from the NCAA national office staff to share at the conference level. The committee agreed that the NCAA national office staff will not distribute variance numbers to conference offices due to legal and privacy concerns involved with disseminating confidential institutional financial aid data. The committee confirmed that conference offices may request final variance figures directly from each member institution.

Management Council Action:

Accepted the information.

MC SUPPLEMENT NO. 13

DIII – MEMBERSHIP COMMITTEE

Staff Liaisons: Nilsson, Peal<