April 2006 Presidents Council agenda

REPORT OF THE

NCAA DIVISION III MANAGEMENT COUNCIL MEETING

April 10-11, 2006

TO THE

NCAA DIVISION III PRESIDENTS COUNCIL

MC SUPPLEMENT NO. 1

AW – COMMITTEE ON COMPETITITVE SAFEGUARDS AND MEDICAL ASPECTS OF SPORTS

Staff Liaisons: Klossner, Wilfert

Council Rep: Wilson

ISSUE: Coaches Sports Safety Training – First Aid and CPR.

Management Council Recommendation:

Sponsor legislation for the 2007 Convention to mandate all coaches conducting practice, competition, skill instructions, and strength and conditioning sessions to be certified in first aid, cardiopulmonary resuscitation (CPR), and automatic external defibrillation (AED) and to have reviewed emergency plan activation policies, effective August 2007. Council noted that the rationale should include ability of conferences to purchase equipment via Tiers Two and Three of the Division III Strategic Initiative Grant.

Presidents Council Action:

ISSUE: Division III Year-Round Drug-Testing Pilot.

Management Council Recommendation:

Institute a two-year year-round voluntary drug-testing pilot in Division III with no penalties, effective
August 2006, to include:

· May 2006 – NCAA memo explaining program and call for institutional volunteers.

· June 2006 – National Center for Drug Free Sport memo to volunteer institutions explaining procedures including selection of drug-testing site coordinators.

· Participating schools will administer drug-testing consent form, educate athletes and select drug-testing site coordinator.

· Emphasis on education for participating schools.

· 2000 samples collected each year ($200 per sample = $400,000).

· 200 institutions per year; 10 athletes per school.

· Specimens collected according to NCAA protocol using Drug Free Sport trained collectors.

· Lab will not test “B” samples.

· Sports selected by National Center for Drug Free Sport.

· Year one collections – August 2006 to May 2007.

· Men’s targeted sports – Football, baseball, wrestling, men’s lacrosse.

· Women’s targeted sports – to be determined.

· Year two – to be determined after year one data.

· Only Division III sports; not Division I sponsored sports on Division III campuses.

Presidents Council Action:

ISSUE: Bylaw 31.2.3.5 (Medical Exceptions).

Management Council Action:

Agreed to adopt noncontroversial legislation and a common provision voting line to indicate that the banned drug class (b) Anabolic Agents be added to the list of classes for which a medical exception may be requested, effective August 2006.

MC SUPPLEMENT NO. 5

AW – COMMITTEE ON WOMEN’S ATHLETICS.

Staff Liaisons: Stalllman, Stach, Ford

Council Rep: Cushman

ISSUE: Use of Male Practice Players.

Management Council Action:

Agreed to gather information on the issue of male practice players in women’s sports:

Engage the Division III Virtual Focus Groups in a discussion of the topic. Solicit feedback from Division III women’s softball, basketball, soccer, volleyball and ice hockey sport committees and coaches association. (See below)
Engage in discussion during Division III sessions at NCAA Gender Equity Issues Forum and NCAA Regional Seminars. (See below)

Draft Questions

The use of male practice players in women’s sports has been called into question within the Association. To that end, we ask you to respond to the following questions:

(1) How do you balance male practice players with the principle of gender equity; specifically, opportunities for women student-athletes to practice and compete fully in intercollegiate
athletics?

(2) What, if any is the extent of use of male practice players on your campus?

(a) What sports?

(b) How often are they practicing with women (e.g., daily, weekly, monthly)?

(d) How are male practice players solicited?

(e) Are you hiring male assistant coaches that actively practice with a team?

(3) Do you realize and understand all eligibility issues (e.g., male athlete certification, certification of insurance coverage, and seasons of participation)?

MC SUPPLEMENT NO. 6

DIII – CONVENTION PLANNING SUBCOMMITTEE

Staff Liaisons: Dutcher, Belgiovine, Peal, Kresge

Council Reps: Slabik

ISSUE: Draft 2007 NCAA Convention Schedule.

Management Council Recommendation:

Approve the draft Convention schedule noting:

(1) Thursday, January 5 – NCAA Symposia (9 a.m. – 4 p.m.)

(2) Friday, January 6

(a) Management Council meeting (8 a.m. to 5 p.m.)

(b) Keynote Speakers (Noon to 1:15 p.m. and 7:30 to 9 p.m.)

(3) Saturday, January 7.

(a) Endorse the joint Division III Management Council/Presidents Council/Student-Athlete Advisory Committee meeting and brunch (8 to 10:30 a.m.).

(b) Division III Presidents Council meeting (10:30 a.m. to 3:30 p.m.). Presidents Council will break from 12:15 to 1:30 p.m. for Keynote Lunch Speaker.

(d) FARA – 10:30 to Noon and 1 to 2 p.m.

(e) Endorse the NAD3AA divisional programming session (10:30 a.m. to Noon and 1:30 to 3:30 p.m.) with Association Keynote (12:15 to 1:30 p.m.).

(f) Endorse Division III senior administration with athletics oversight programming session (2 to 3:30 p.m.).

(g) Opening Business Session (4 to 5:30 p.m.) and Post Opening Business Session Reception for Delegates in Trade Show (5:30 to 6:15 p.m.).

(4) Sunday, January 8.

(a) Division III Issues Forum (9 to 11:30 a.m.). Subcommittee noted its desire for roundtable format to enhance discussion and to explore options for reporting out.

(b) Division III Chancellors/Presidents Issues Forum Lunch, including the Chancellors/Presidents Advisory Group (11:30 a.m. to 1:30 p.m.).

(c) Division III conference meetings from 1:30 to 5 p.m. The subcommittee noted its desire to minimize any overlap with conference meetings and Association-wide programming.

(d) Delegates Reception (5 to 6:30 p.m.).

(e) Honors Celebration (6:45 to 8:45 p.m.).

(5) Monday, January 9.

(a) Division III Business Session (8 a.m. to 3 p.m.).

(b) Possible NADIIIAA Reception following the business session.

Presidents Council Action:

ISSUE: Possible Educational Topics – 2007 Convention.

Committee Recommendation:

(1) Review and provide input for Association-wide and divisional menu sessions.

(a) Division III sessions sponsored by NADIIIAA – Saturday, January 7 (10:30 a.m. to Noon and 1:30 to 3:30 p.m.).

(b) Division III senior administrator with athletics oversight sponsored by vice-presidents for student-affairs – Saturday, January 7 (2:30 to 3:30 p.m.). The subcommittee noted that a group of vice-presidents would assist with the coordination of the session.

(c) Association-wide sessions – Friday, January 6 (10:30 a.m. to Noon and 1:30 to 3 p.m.) and Saturday, January 7 (9 a.m. to 12:15 p.m. and 1:30 to 3 p.m.).

(2) Council noted:

(a) Emphasis on possible Division III topics:

· Values driven decision-making – creating an overall positive environment.

· Drug-testing in Division III – Center for Drug Free Sport as possible presenters.

(b) That chief academic officers should also be included in the session planned for senior
administrator with athletics oversight.

Presidents Council Action:

ISSUE: 2006 Convention Questionnaire Results.

Management Council Action:

Accepted the information that the subcommittee reviewed the results of the Convention questionnaire, noting:

(1) Response rate to questionnaire was considerably lower than in two previous years with 185 Division III responses (370 in 2004; 378 in 2003) noting that it has been sent electronically the past two years. The subcommittee noted that there may have been frustration with general use of technology in completing the survey.

(2) Total of 185 Division III responses (CEO, 0; Asst/Associate Director 39; Direct Reports 4; Compliance Coordinator 3; Conference Commissioners 15; Director of Athletics 87; Faculty Athletics Representatives 18; Other 16 and Senior Woman Administrator 11).

(3) Very strong support for Sunday morning issues forum (80 percent); Sunday afternoon conference/independent meetings (76.5 percent); Monday morning roll call voting (81 percent) and afternoon paddle voting (84.5 percent).

(4) Support for Association-wide educational sessions, although the broad array and overlap with some Division III programming made it difficult to attend all. The subcommittee noted that the sessions need to include multiple perspectives, specifically Division III.

(5) Support for the NADIIIAA session, although minimal response rate.

(6) Strong support for the look and feel elements (NCAA signage/banners; card keys; hotel television). Strong support for transportation service.

(7) Support for continued encouragement of overall interaction among all members.

(8) Strong support for special events (e.g., Honors Celebration, Glory Road Screening, Intimate Conversation with Walter Cronkite).

(9) Poor participation for the third year in the job fair due in large part to individuals only choosing to attend if they had an open position to fill.

(10) Support for the NCAA News special Convention daily editions specifically related to division-specific information and daily meeting highlights.

MC SUPPLEMENT NO. 7

DIII- STRATEGIC-PLANNING SUBCOMMITTEE.

Staff Liaisons: Dutcher, Belgiovine, Nilsson, Kresge

ISSUE: Strategic Initiatives Grant Program.

Management Council Action:

Accepted the information that the subcommittee reviewed and approved the final documents related to the 2006-07 Division III Strategic Initiatives Grant Program and materials for membership mailing.

MC SUPPLEMENT NO. 8

DIII- ACADEMICS ISSUES SUBCOMMITTEE.

Staff Liaisons: Castro

Council Rep: Resch

ISSUE: Waiver of NCAA Bylaw 14.1.9.2 – NCAA Championship After Last Term of Eligibility.

Management Council Action:

Accepted the information that the subcommittee approved the request of New York University to waive the 60-day requirement when an NCAA championship is conducted at the conclusion of the traditional playing season but begins more than 60 days after the end of the term.

MC SUPPLEMENT NO. 9

DIII – ADMINISTRATIVE REVIEW SUBCOMMITTEE

Staff Liaisons: Bandy, Ratliff, Wurtz

Council Rep: Cushman

ISSUE: Waiver Requests of Bylaw 14.1.9 (Graduate Student/Postbaccalaureate Participation).

Management Council Recommendation:

Approved the recommended guidelines for subcommittee review of waivers of Bylaw 14.1.9.

For those student-athletes transferring for the 2006-07 academic year or thereafter, member institutions will need to demonstrate, at a minimum, a student-athlete’s compelling and exemplary academic success by:

(a) Providing supporting documentation that the student-athlete graduated ahead of schedule and continued/maintained his or her education as a full-time student rather than having “breaks” (e.g., part time) in enrollment for no reason/circumstances beyond his or her control; and

(b) The student-athlete’s excellent collegiate academic record.

The staff and subcommittee will review these waiver requests on a case-by-case basis and also will consider extenuating or extraordinary circumstances (e.g., circumstances outside of the student-athlete’s control such as injury or illness). Based on the NCAA Division III President Council’s direction, the subcommittee has determined that waiver requests solely based on the unavailability of the student-athlete’s graduate-degree program at the previous institution will not result in waiver relief. Further, the subcommittee has determined that waiver requests solely based on the student’s nonparticipation in athletics prior to transferring to an NCAA Division III graduate school will not result in waiver relief.

Presidents Council Action:

MC SUPPLEMENT NO. 11

DIII – BUDGET COMMITTEE

Staff Liaison: Alstadt Barnett

Council Rep: Cushman

ISSUE: Championship Budget Requests.

Management Council Recommendation:

Approve the championship budget requests for the 2006-07 ($593,000) and 2007-08 ($208,000) fiscal years. In 2006-07, championship budget requests include $158,000 for participant awards; $30,000 for a one time set-up fee for participant awards; $111,000 for an increase in travel parties for baseball, men’s and women’s basketball, and women’s rowing; $30,000 for web casting; $20,000 for predetermined sites for softball; $16,000 for an increase in football officiating crews; $24,000 for an increase in the men’s and women’s tennis squad size; $174,000 for an increase in men’s and women’s cross country field size; $15,000 for an internship for the indoor and outdoor track championships; and $15,000 for other initiatives. In 2007-08, budget requests include $85,000 for an increase in travel parties for baseball, men’s and women’s basketball and rowing; $62,000 for predetermined sites for baseball and softball; and $61,000 for an increase in regional hosting opportunities for women’s ice hockey.

Presidents Council Action:

ISSUE: Non-championship Budget Requests.

Management Council Recommendation:

Approve the budget requests for non-championship initiatives for 2006-07 ($569,000) and 2007-08 ($400,000) fiscal years. In 2006-07, non-championship budget requests include $163,000 for additional staff and reclassification of staff to better support Division III; $400,000 for a voluntary two-year drug testing pilot program; and $6,000 for additional student-athlete reinstatement programming to a CD-Rom. In 2007-08, non-championship budget requests include $400,000 for an enhancement to Tier II of the Strategic Initiatives Grant Program.

Presidents Council Action: