SUMMARY OF ACTIONS/RECOMMENDATIONS

NCAA DIVISION III MANAGEMENT COUNCIL MEETING

October 20-21, 2003

NCAA DIVISION III PRESIDENTS COUNCIL MEETING

October 30, 2003

[NOTE: SUPPLEMENT NUMBERS REFER TO THE MANAGEMENT COUNCIL SUPPLEMENT, UNLESS OTHERWISE NOTED.]

OTHER STAFF	SUPPLEMENT NO. 1 DIVISION III INITIATIVES TASK FORCE Staff Liaisons: Dutcher/Belgiovine Council Reps: McCardell/Bassett
Barnett, B. Collins, R.	ISSUE: Assessment and Overall Review of Initiatives – Recommendations for 2004-05 and 2005-06 Initiative Budgets.
Ford	Management Council Recommendation:
Hightower MacInnis Pride	Approve the preliminary allocation of resources of $4,270,220 for 2004-05 and $4,069,000 for 2005-06 and forward to the Budget Committee.
Stallman	Presidents Council Action:
	Approved the preliminary recommendation and forwarded to the Budget Committee.
	ISSUE: 2000-03 Three-Year Compilation of Results.
	Management Council Action:
	Accepted the information that the task force reviewed the summary results for the first three years of the initiatives program, noting that the overall goal to expand the reach of the membership to address three key areas – diversity; membership education and communication; and student-athlete welfare – was being met with few exceptions. The allocation of resources to support nonchampionships initiatives for the first three-year period totaled $8,746,523 ($7,794,443 initiatives and $952,080 overhead). The task force noted its pleasure with the success of many programs. The task force also noted that the evaluation and assessment would provide an opportunity for adjustments in preparation for the 2004-06 biennial budget process.
	ISSUE: 2002-03 Executive Summary.
	Management Council Action:
	Accepted the information that the task force reviewed the 2002-03 initiatives executive summary and grant recipients. It was noted that unallocated resources ($588,216) from the 2002-03 budget would be reallocated to replenish the Division III reserve.
	ISSUE: 2003-04 Initiative Summary.
	Management Council Action:
	Accepted the information that the task force reviewed the 2003-04 initiatives summary, noting the previous actions for reallocation: 1. Reinstate $150,000 for 10 additional interns in the women and minority internship program.

	2. Reinstate $300,000 for initiative grant funds ($100,000 each to diversity, membership education, student-athlete welfare) and increase grant maximum to $10,000 per institution, plus a maximum of four grants awarded at the discretion of the selection committee for up to $15,000 each. Increase collaborative grant maximum to $25,000. 3. Reinstate $150,000 to the conference technology grant and allocate an additional $50,000 to accommodate 40 conferences. 4. Add $20,000 to the conference student-athlete advisory committee grant to accommodate 40 conferences. 5. Previously approved $350,000 for financial aid review. 6. Use of $1,023,340 from the Division III reserve. The task force also noted the budget impact: $4,553,750 – ($3,919,750 Initiatives and $634,000 overhead).
	ISSUE: Initiatives Task Force Transition.
	Management Council Action:
	Accepted the information that the task force discussed its role and transition of responsibilities as part of the ongoing Division III and Association-wide strategic planning processes. It was determined that the September 2003 meeting was the final meeting of the group and that the responsibilities for monitoring and evaluating the initiatives program would be incorporated into the work of the Division III Strategic-Planning Subcommittee. It was noted that members serving on numerous selection committees would remain to ensure consistency in the selection processes.
	ISSUE: Membership Communication Initiatives.
	Management Council Action:
	Accepted the information that the task force recommended that the December edition of the Division III newsletter will contain information about the Division III Initiatives Task Force meeting, along with the preliminary recommendations for funding for the 2004-06 budget cycle.
OTHER STAFF	SUPPLEMENT NO. 2 AW – COMMITTEE ON WOMEN’S ATHLETICS Staff Liaisons: Stallman/Little/Kerns Council Rep: Coffey
	ISSUE: Senior Woman Administrator (SWA).
	Management Council Action:
	Accepted the information that the committee received results of a survey conducted among SWAs in Divisions I, II and III. The committee requested more information on the survey demographics and the Boggs report, referenced in the presentation. The committee discussed ways to share the results of the survey, including the NACWAA/HERS Institute, NCAA Fellows and Intern programs. The committee also discussed a symposium for athletics directors to discuss SWA roles, hiring and other issues. The committee agreed that appointing male SWAs is not consistent with the definition of senior woman administrator.
	ISSUE: Title IX.
	Management Council Action:
	Accepted the information that the committee received an update on the Dear Colleague letter issued by U.S. Assistant Secretary for Civil Rights, Gerald Reynolds. The further clarification letter was mailed to all collegiate institutions. The NCAA will continue to offer assistance and education to the membership and Office of Civil Rights. The committee recommended that a thank you letter be sent to key supporters of the Save Title IX campaign.
	ISSUE: NCAA National Office Restructuring Update.
	Management Council Action:
	Accepted the information that the committee received an update on the restructuring of the national office, including the new office of inclusiveness, designed to emphasize inclusion, in addition to the values of diversity.
	ISSUE: Strategic Planning.
	Management Council Action:
	Accepted the information that the committee reviewed its strategic plan and updated its priorities as follows: (1) professional development; (2) Title IX; (3) research; (4) student-athlete welfare; (5) increase participation; (6) officials; and (7) NCAA interns and scholarships.
	ISSUE: NCAA Title IX Seminar.
	Management Council Action:
	Accepted the information that the committee voted to restructure the existing Title IX Seminar to address decreasing attendance and encourage greater participation by the membership. The committee also requested that staff enhance the Title IX sessions held during the regional seminars.
	ISSUE: NCAA Woman of the Year (WOTY).
	Management Council Action:
	Accepted the information that the committee thanked the Management Councils for their support in giving the CWA oversight of the WOTY selection committee. The committee agreed to modify the WOTY selection committee composition to include a member of the Minority Opportunities and Interests Committee (MOIC) and a representative from an HBCU.
	ISSUE: Play with Purpose Women Coaches Academy.
	Management Council Action:
	Accepted the information regarding the success of the inaugural coaches' academy and that the committee requested a final financial report of the June academy and a business plan from Play with Purpose. The Council noted that the joint MOIC/CWA discussed priorities for funding NCAA coach's academies and the coach's academy conducted by the WinStar Foundation. The Council recommended that the WinStar Foundation consider including a mentorship program for its coaches academy.
	ISSUE: Championships Anniversary Celebrations.
	Management Council Action:
	Accepted the information that the committee reviewed the national office championships anniversary celebration information, designed to identify sports reaching selected anniversaries and create standard, equitable celebration procedures. The committee requested additional information on how sports and divisions were grouped.
	ISSUE: Emerging Sports.
	Management Council Action:
	Accepted the information that the committee reviewed sports sponsorship numbers and requested that the staff provide committee members with tracking information on emerging sports for women.
	ISSUE: 2004 NCAA Convention Topics.
	Management Council Action:
	Accepted the information that the committee provided the following topics for the upcoming convention: gender equity, Title IX, student-athlete welfare (anti-harassment, homophobia, student-athlete-to-coach and student-athlete-to-student-athlete relationships).
	ISSUE: Advertising Issues Update.
	Management Council Action:
	The committee commended Judy Sweet, Dennis Cryder and Myles Brand for preventing an offensive television commercial from airing during the Final Four telecasts.
	ISSUE: Vice-Chair.
	Management Council Action:
	Accepted the information that Darlene Bailey of Southwest Missouri State University was named vice-chair.
	ISSUE: Committee Vacancy.
	Management Council Action:
	Accepted the information that Jim Fiore resigned from the committee due to a new position.
	ISSUE: NCAA National Office Gender-Equity Plan.
	Management Council Action:
	Accepted the information that the committee received an update on the national office diversity fiscal year comparison for 2002 and 2003. The subcommittee on Advocacy was asked to review the information and report to the committee.

		ISSUE: Budget Priorities.
		Management Council Action:
		Accepted the information that the committee identified the following priorities for the upcoming budget cycle: (1) women’s coach's academy; (2) Title IX; (3) research; (4) student-athlete welfare; (5) increased participation; (6) officials; and (7) NCAA interns/scholarships.
		ISSUE: Boys Sports Initiative.
		Management Council Action:
		Accepted the information that the committee supports the recommendation by MOIC to eliminate the program to introduce ethnic-minority males to nontraditional sports and reallocate the funds to a more successful diversity initiative.
		ISSUE: Promotion of Women’s Championships.
		Management Council Action:
		Accepted the information that the CWA will monitor the NCAA branding, broadcasting and communications marketing plan and invite NCAA staff to the January meeting.
OTHER STAFF	AW – WALTER BYERS SCHOLARSHIP COMMITTEE Staff Liaison: Bray Council Rep: Johnson
		The Management Council received an oral report.
OTHER STAFF	AW – SPORTSMANSHIP AND ETHICAL CONDUCT COMMITTEE Staff Liaison: Stratten/Jones/Saum Council Rep: Harshaw
		The Management Council received an oral report.
OTHER STAFF	SUPPLEMENT NO. 3 AW – RESEARCH COMMITTEE Staff Liaison: Petr Council Rep: Miranda
		ISSUE: Changes to the SAT I and ACT Tests.
		Management Council Action:
		Accepted the information that, after learning of significant changes to the SAT I and ACT, the Research Committee recommended that the research staff work collaboratively with the two testing companies on interpretation of their current validity research as it relates to the student-athlete population and develop additional collaborative studies as necessary. The committee recommends that funding be obtained to use for research (separate from any conducted by the testing companies) on how the changes to both tests will affect student-athletes.

OTHER STAFF		SUPPLEMENT NO. 4 AW – POSTGRADUATE SCHOLARSHIP COMMITTEE Staff Liaison: Hightower Council Rep: Lunder
		ISSUE: Fall Sports Awardees.
		Management Council Action:
		Accepted the information that there were 174 2003-03 postgraduate scholarship award winners in fall (29 male and 29 female), winter (29 male and 29 female) and spring (29 male and 29 female) sports. The Council noted that the award amount has increased to $7,500. The application dates and requirements for 2003-04 were reviewed, noting that all information is posted on the Association's Web site (www.ncaa.org).
OTHER STAFF		AW – OLYMPIC SPORTS LIAISON COMMITTEE Staff Liaisons: Strawley/Walters Council Rep: Slabik
				The Management Council received an oral report.
	OTHER STAFF		SUPPLEMENT NO. 5 AW – MINORITY OPPORTUNITIES AND INTERESTS COMMITTEE Staff Liaisons: R. Collins/Gill Council Rep: Wong
			ISSUE: American Indian Mascots.
			Management Council Action.
			Accepted the information that the Executive Committee requested that the MOIC develop a self-analysis checklist to be used by institutions to determine if the depiction of their mascot, nickname, logo or behavior can be viewed as offensive. The committee expressed concern that the Executive Committee did not support the recommendation to eliminate references to American Indian mascot names, nicknames and logos in NCAA publications and announcements.
			ISSUE: Girls Sports Initiatives.
			Management Council Action:
			Accepted the information that the committee reaffirmed its position that funding for the Girls Sports Initiatives be reduced. The committee noted the program has not been successful in introducing ethnic-minority girls to nontraditional sports, which was the intent of the program when it was developed in 1998. The committee believes reallocation of grant funds to more successful initiatives will better enhance diversity efforts of the Association.
			ISSUE: Strategic Plan.
			Management Council Action:
			Accepted the information that the committee reviewed its strategic five-year plan in preparation for the upcoming 2004-06 biennial budget process.

ISSUE: 2004-05 and 2005-06 Budget Requests.

Management Council Action:

Accepted the information that the committee discussed its budget request for the 2004-05 and 2005-06 academic years. The committee reaffirmed its request for $1 million to address some of the issues related to the diversity of college football coaches and coaching staffs. The committee also identified initiatives related to educating student-athletes on careers in coaching and increasing the number of national office internship opportunities.

ISSUE: NCAA Web-based Employment Database.

Management Council Action:

Accepted the information that the committee received a report regarding the possibility of a Web-based system to match employers with prospective ethnic minority and women employees for intercollegiate athletics vacancies. The committee directed the staff to continue their work to develop and implement the system.

ISSUE: Confederate Flag.

Management Council Action:

Accepted the information that the committee continues to believe that all NCAA championships venues and publications should be clear of all references to the confederate flag. The committee encourages the Executive Committee to clearly define the meaning of “prominent display” of the flag.