SUMMARY OF ACTIONS/RECOMMENDATIONS

DIVISION III POST-CONVENTION MANAGEMENT COUNCIL MEETING

January 12, 2004

OTHER STAFF	SUPPLEMENT NO. 5 COMMITTEE ASSIGNMENTS. Staff Liaisons: Dutcher/Belgiovine
Tufano	ISSUE: Committee/Subcommittee Assignments.
	Management Council Action:
B. Barnett Nilsson Peal Quigg J. White Wurtz Zeller J. Brown Stallman Strobel S. Cooper	The Council reviewed 2004 new committee and subcommittee assignments: Association-wide committees. Executive Committee. Suzanne Coffey, Phil Stone. Executive Committee Subcommittee on Gender and Diversity. David Beckley, Richard Berman, Peggy Williams. Committee on Women’s Athletics. Val Cushman. Division III committees. Budget. Michael Miranda, Phil Stone. Financial Aid and Awards. Travis Feezell. Infractions. Jone Dowd. Membership. Dick Strockbine. Management Council subcommittees. Administrative Review. Val Cushman, Jone Dowd. Playing and Practice Seasons. Sarah Forbus, Leon Lunder, Dick Strockbine. Joint Management Council/Presidents Council committees. Administrative Committee. Michael Miranda, Phil Stone. Convention Planning Subcommittee. Sarah Forbus, Travis Feezell, John Roush. Infractions Appeals Subcommittee. Miriam Pride. Strategic Planning. Dave Masilunas, Travis Feezell, Greg Harshaw. Presidents Council Subcommittees. Nominations. John Fry.

OTHER STAFF	2004 CONVENTION REVIEW. Staff Liaisons: Dutcher/Belgiovine/Nilsson/Peal
Berst	Management Council Action:
J. Brown DeBauche Racy J. Johnson Gill Stallman Stratten Bedics T. Clark Peal	The Council requested that the Convention-Planning Subcommittee review the following aspects of the 2004 NCAA Convention: 1. Logistics. · Excellent schedule change to provide legislative issues overview prior to conference/independent meetings and voting session. · Shuttle to/from airport and downtown Nashville was excellent. · Guides throughout hotel were excellent. · Shops and food court closed early with minimal options to leave hotel. · Room and general hotel temperature issues (usually very cold). · Timing between DIII CEO luncheon and presidential programming was too tight. · Providing boxed lunches following issues forum was excellent given the remote location of hotel. · Create chart of specific meeting and event expectations for Management Council and Presidents Council members. · Consider microphones in large meetings rooms (Management Council). · VIP registration was excellent. 2. Association-wide educational sessions. · Gender Equity session was good. · Retain education focus on Saturday. · CEO sessions well-received; good substantive programming. 3. Division III sessions. General: · CEO communication throughout year should continue; encourage continued attendance. · Greater structure and role for Management Council, Presidents Council and SAAC members were effective. · Continue to encourage dialogue and Council visits with conferences/ independent meetings and regional gatherings.

Bedics T. Clark Peal

Legislative Issues Forum: · Excellent opportunity for education prior to conference/independent meetings and voting session. · Involvement of Management Council and Presidents Council members in presentation was good. · Excellent opportunity to review legislative voting process, particularly amendment-to-amendment process and mootnicity issues. Division III exploratory sessions. Poorly organized and facilitated, noting issues related to materials and PowerPoint presentation. Work to increase presentation for better “first impressions” of NCAA. Better preparation to respond to questions. Division III business session. · Excellent format; begin session at 8 a.m., since few conferences met early Monday morning. Conference/independent meetings. CEO luncheon/issues forum overlapped with conference meetings. Meeting time was too short for some, given the magnitude of issues (four hours minimum). Joint Management Council/Presidents Council/SAAC breakfast. · Disappointment with lack of CEO attendance. Better inform Presidents Council members of format and expected attendance. · Retain roundtables and plan more formal seating arrangement to encourage interaction between three groups. · Retain recognition of departing members. · Consider Saturday joint luncheon as opposed to 7 a.m. Sunday breakfast. · Add opportunity for legislative/issues dialogue. 4. Delegates reception, opening business session and Honors Dinner. · Delegates reception room had poor acoustics; excellent interactive opportunities; door prize/announcements should be eliminated. · Opening business session – presentation of Presidents Award was excellent addition. 5. Post-Convention survey. Web-based option is excellent.

Nilsson Peal Zeller Strobel Quigg Peal Tufano Nilsson Peal Zeller Nilsson Zeller Quigg Peal Nilsson Peal Zeller

6. Convention legislation and committee referrals. a. The Council discussed Convention voting results, noting that significant reform legislation was adopted (seven of nine Presidents Council proposals). The results of roll call votes will be posted on the NCAA Web site. b. Referrals: (1) Proposal No. 56 (financial aid reporting process). (a) The Council referred to the Financial Aid and Awards Committee whether Division I student-athletes should be included in the report. (b) The Council referred the request for ongoing communication with the membership regarding the division-wide pilot to the Financial Aid and Awards Committee. (2) Proposal No. 59 (transfer self-release). (a) The Council approved a modification based on intent to establish a 30-day expiration for the self-release. (b) The Council established a subcommittee [Feezell; Forbus; Lunder (chair); Masilunas; Zotos] to review and recommend the process and specific directions for student-athletes, coaches and administrators to be included on self-release form on the NCAA Web site and report back in April. (c) The Council also referred the legislative proposal to the NCAA enforcement staff to strengthen the application of related enforcement standards. (3) Proposal No. 63 (nontraditional segment – practice and contest limitations). The Council referred to the Interpretations and Legislation Committee: (a) The definition of 16 practice opportunities for student-athletes and/or team. (b) A clarification of how Proposal Nos. 61 and 63 work together. (4) Proposal NC–28 (Financial Aid and Awards Committee – composition). The Council agreed to amend NC-28 to increase from four to five the number of members that shall be financial aid administrators based on the adoption of Proposal No. 56 and the related recommendation from the Financial Aid Review Task Force. The committee composition will increase from nine to 11 members. (5) The Council requested that the Interpretations and Legislation Committee create an education document detailing legislative implications for all adopted reform proposals for distribution to the membership.

STAFF	OTHER ISSUES.
All Division III	ISSUE: Future of Division III – Transition Plan. [Refer to Supplement No. 5 in January 2004 Division III MC/PC Summary of Actions.]
Staff	Management Council Action:
Liaisons	a. Endorsed the transition plan. b. The Council noted that the Division III Administrative Committee will convene to create an oversight group of Management Council and Presidents Council members. c. NCAA staff will solicit the interest of Management Council and Presidents Council members via e-mail.
Berst	ISSUE: Management Council Orientation.
J. Brown	Management Council Action:
DeBauche Racy	The Council discussed the schedule for orientation noting that it will likely be done via videoconference with a fall-back date of 7 to 9 a.m. Monday, April 19, 2004.