SUMMARY OF ACTIONS/RECOMMENDATIONS

 

DIVISION III POST-CONVENTION MANAGEMENT COUNCIL MEETING

January 10, 2005

 

 

MC SUPPLEMENT NO. 2
Staff Liaisons:  Dutcher, Belgiovine

 

ISSUE:  Management Council Policies and Procedures.

 

Management Council Action:

Reviewed policies and procedures noting Council expectations for service as representatives on Association-wide and Division III committees.

 

 

 

 

2005 CONVENTION REVIEW.

Staff Liaisons:  Dutcher/Belgiovine/Nilsson/Peal

 

ISSUE:  General Logistics.

 

Management Council Action:

Reviewed Convention noting that information will be forward to Convention management staff and DIII Convention Planning Subcommittee.

·                     Technical support and sound issues in multiple meeting locations.

·                     Airport shuttle system very lengthy.  (45-50 minutes)

·                     Hotel ease of finding/navigating rooms – décor and spacious rooms.

·                     Business session too wide and shallow.

·                     Excellent cyber café; some frustration with lines.

·                     Back pack bag is good, but distributed too often.

·                     Consider increased airport directional signage.

·                     On-line registration process confusing for Council – could not leave site without losing data.

·                     Consider signage to “turn off” cell phones.

 

 

 

ISSUE:  Association-Wide Events.

 

Management Council Action:

 

1.                  Delegate’s reception.

·                      Stark exhibition hall – hard floors.

·                      Excellent food.

·                      Excellent cocktail table for networking.

·                      Minimize seated tables; maximize stand-up type table.

 

2.          Opening business session.

·                     Memorial resolutions:  scrolling names appropriate; however, eliminate additional moment of silence at conclusion.

 

3.          Honors dinner.

·                     Gender balance of top eight honorees.

·                     Not as well attended.

·                     Excellent format for honorees sitting with delegates.

·                     Introductions difficult to hear; awkward recognition format.

 

4.          Job Fair.

·                     Job listing not complete; not definitive.

5.                  Apparel.

·                      DIII apparel is good, but golf shirts too expensive.

·                      Decreased selection of items.

·                      Support for Division III specific pins.

 

6.          NCAA.org.

·                      Booth did not seem well attended.

 

7.          Other.

·                      NCAA booths were good, although not often staffed.

 

 

 

ISSUE:  Educational Sessions.

 

Management Council Action:

1.                  Association-wide sessions.

·                      EADA – very helpful session. 

·                      Excellent speakers from outside; particularly J.C. Watts.

·                      Fair Labor Standards Act – No handouts; no powerpoint.  Very knowledgeable, but not appropriately presented.

 

2.                  NAD3AA education session.

·                     Compliance session excellent.

·                     Substantive programming, better than most.

 

 

 

ISSUE:  Division III Sessions.

 

Management Council Action:

1.                  Joint Management Council/President Council/Student-Athlete Advisory Committee luncheon.

·                      Recommend additional half-hour for greater interaction.

·                      Room set was too tight; small.

·                      Recognition of SAAC members even though terms expire in September.

 

2.                  Provisional Member Athletics Administration Session.

·                      Follow-up necessary on several questions raised during session to all provisional members.

 

3.                  Future of DIII – Phase II Forum.

·                      Presentation format with background, research then dialogue was excellent.

·                      Increase time for dialogue.

·                      Effective pre-communication and preparation for Convention.

·                      Excellent session discussion; positive session.

·                      Sense of “pre-conceived agenda” seems to be minimized.

·                      Greater effort to spilt members of same institution and conferences at roundtable.

·                      Too many questions to answer in too short of time.

·                      Consider smaller rounds; although requires more facilitators.

 

4.                  CEO Luncheon.

·                      Disappointing turnout (approximately 44 attendees).

·                      Consider programming time due to conference meetings.

·                      Substantive programming.

 

5.                  Conference/Independent meetings.

·                      Protect four-hour block of time.

·                      Excellent use of meeting time.

·                     Opportunity for joint meeting of administrators; CEOs, FARs.  Forward concept for further exploration to Membership Committee.

 

6.                  Provisional Member CEO Session.

·                     Well attended; good format.

·                     Use of membership presenters well received.

 

7.                  Business Session. 

a.          Voting.

·                     Computer issues with Proposal No. 6 due to human error, not technical.

·                     Consider reorder key programming prior to voting; however, keep in mind membership desire to depart early.

b.                  Sessions.

·                     Sports Wagering Task Force.

·                     Active Member Education.

·                     Division-wide financial and reporting process update.

o                    Critical information, excellent research.

o                    Commendation to research staff for their effort.

 

8.                  Post-Convention survey.  Reviewed membership survey noting:

a.                   Electronic distribution to membership.

b.                   Results forwarded to DIII Convention Planning Subcommittee and Convention Management staff.

c.                   Council to review at its April meeting.

 

 

 

ISSUE:  Convention Legislation – Voting Results.

 

Management Council Action:

 

1.                  Committee referrals.  Given adoption of 2005 Convention Proposal No. 2 (Postseason Championships Participation – National Collegiate Gymnastics) refer sports of water polo and men’s volleyball to Playing and Practice Seasons Subcommittee for consistent application.

 

2.                  Other Issues. 

a.                   Forward Sunday Forum feedback to Championships Committee for review and recommendations to Oversight Group.

 

b.                   Forward Sunday Forum feedback to Membership Committee for review and recommendations to Oversight Group; also involvement of additional DIII senior staff (e.g., Chief Academic/Student Affairs officers) in NCAA affairs (e.g., database; mailings, publications). 

 

 

ISSUE:  Future of Division III – 2005 and Beyond.

Management Council Action:

Discussed Future of Division III noting its 2005 agenda as part of the two-year process:

·                     Forum feedback compiled and forwarded to Championships and Membership Committees for review during their January meetings with relevant recommendations forwarded to Oversight Group.

·                     Timetable updated to reflect action leading to 2006 Convention.

·                     Oversight Group.

o                    Given two-year process all Council members are retained, including departing Council.

o                    Conference call – February 7-11 to review Forum feedback and relevant recommendations from Championships and Membership Committees.

o                    In-person meetings prior to April, August, October Presidents Council meetings.

o                    Additional conference calls as necessary.

·                     Virtual Focus Groups.

o                    Updated to incorporate new Council facilitators.

o                    Communication in mid-February to further assess Forum feedback.

 

ISSUE:  Committee/Subcommittee Assignments.

Management Council Action:

The Council reviewed 2005 new committee and subcommittee assignments:

 

Association-wide committees.

Executive Committee.  Michael Miranda, FAR, SUNY, Plattsburgh.

 

Competitive Safeguards and Medical Aspects of Sports. – Charlie Wilson, FAR, Olivet College.

 

Honors – Tim Gleason, Commissioner, Ohio Athletic Conference.

 

Olympic Sports Liaison – Kevin McHugh, Director of Athletics, College of New Jersey.

 

Postgraduate Scholarship – Rosalie Resch, Associate Director of Athletics, University of Chicago.

 

Walter Byers Scholarship – Patricia Epps, Senior Associate Director of Athletics, Franklin & Marshall College.

 

Division III committees.

Budget.  Ivory Nelson, President, Lincoln University; Sandra Slabik, FAR, Neumann University; Rick Wells, Chancellor, University of Wisconsin, Oshkosh; and Kay Whitley, Director of Athletics, Sul Ross State University.

 

Championships – Chad Yowell, Executive Director of Athletics, Wheaton College (Massachusetts).

 

Nominating – Dick Strockbine, Director of Athletics, University of Dallas.

 

Student-Athlete Advisory – Heather Mathis, Student-Athlete Advisory Committee Representative and Doug Hastad, Chancellor, University of Wisconsin, LaCrosse.

 

Management Council Subcommittees.

Academic Issues – Rosalie Resch.

 

Administrative Review - Patricia Epps, Charlie Wilson.

 

Playing and Practice Seasons.  Val Cushman, Director of Athletics, Randolph-Macon Woman’s College; Jone Dowd, Senior Woman Administrator, Catholic University; Kevin McHugh, Kay Whitley and Heather Mathis.

 

Joint Management Council/Presidents Council committees.

Administrative Committee.  Sandra Slabik.

 

Convention Planning Subcommittee.  Kevin McHugh.