SUMMARY OF ACTIONS/RECOMMENDATIONS

 

DIVISION III POST-CONVENTION MANAGEMENT COUNCIL MEETING

January 8, 2007

 

 

MC SUPPLEMENT NO. 2
Staff Liaisons:  Dutcher, Nilsson

 

ISSUE:  Management Council Policies and Procedures.

 

Management Council Action:

Reviewed policies noting:

·              Orientation session prior to April meeting for new members.

·              Management Council responsibilities as representatives to Association-wide and Division III Committees.

·              Conflict of Interest.

·              Speaking agents of the Association.

 

2007 CONVENTION REVIEW.

Staff Liaisons:  Dutcher/ Nilsson/Jones/Banker/Levine

ISSUE:  General Logistics.

Management Council Action:

Council discussed 2007 Convention logistics noting:

·               Lack of lunches during Monday’s business session.

·               Shuttle from the airport to the Gaylord had long waits.

·               Lack of coffee service before Sunday Issues Forum.

·               Early removal of continental breakfast and coffee service during the business session.

·               Concerns from delegates that made reservations early; however were placed at the overflow hotel.

·               Evening meals were very pricey.

·               Delegates felt captive; as it was difficult to leave the Gaylord property.

·               Concern that there was no on-site worship service and members incurred the cost of taxi cab to attend services.

 

ISSUE:  Association-Wide Events.

Management Council Action:

Open Business Session:

·               95% of State of Association was Division I oriented.

 

Honors Program:

·               Poor attendance – possibly due to lack of a meal, reported selling out of tickets or schedule following the Delegates Reception.

·               Possibly condense the program further.

·               Didn’t care for sofa approach.

·               Videos were very moving.

 

Career Connections Job Fair:

·               Well attended.

·               Presentations well received; however felt there was not enough time for questions.

 

NCAA Merchandise and Exhibitors:

·               Felt that they were hidden from the rest of Convention.

·               Merchandise very expensive.

·               Delegates were given $20 tickets toward purchase; however, Management and Presidents Council members did not receive the voucher.

 

ISSUE:  Educational Sessions.

Management Council Action:

Council discussed myriad of Association-wide educational programs noting:

·               Excellent topics; however, too many held at the same time.

·               Suggested sessions are placed on CD or Web site for staff development.

·               Would like handouts available for those who can not attend session.

 

ISSUE:  Division III Sessions.

Management Council Action:

1.      Joint Management Council/Presidents Council/Student-Athlete Advisory Committee meeting.

·               Excellent dialogue.

·               Elimination of formal recognition of departing Council and committee members gave more time for dialogue.

2.      Senior Administrator with Athletics Oversight.  This session was very well done and could possibly be included in orientation program.

3.       Provisional/Reclassifying Session.

·               Assign mentors to tables of institution.

·               Table seats should be by class.

·               Provide specific championships information.

·               Feel the annual check-in of these institutions beneficial.

·               Felt the session was very repetitive.

4.      Sunday Issues Forum.

·               Felt session included too much presentation from dais and not enough time for discussion at round tables.

·               Council felt it would have liked to see President Fry’s presentation prior to the Issues Forum.

·               Council would have appreciated talking points for Council members and table facilitators.

·               Assign a facilitator to a specific table.

5.     Monday Business Session.

·               Prefer voting only; however if there are presentations, make sure membership knows when voting will begin.

·               Minimize time that presidents need to be at Convention.

·               Financial Aid Committee presentation too long.

·               SWA presentation was well received and to the point.

·               Felt that the Drug Education and Testing Pilot information was too long and didn’t affect most of the institutions.

·               Acknowledge new members coming on the Councils as well as those departing.

·               Applauded Matt and Jay on their knowledge of legislation.

 

ISSUE:  Convention Legislation – Voting Results. [Attachment]

Management Council Action:

Council took the following action on 2007 Convention legislation:

1.     Proposal No. 2 – Personnel – Conduct of Athletics Personnel – Sports Safety Training.  Referred back to the Committee on Competitive Safeguards and Medical Aspects of Sports.  Membership felt that legislation needs to establish more specific standards; however, there was concern expressed about Proposal No. 2 increasing exposure to liability. 

2.     Proposal No. 6 – Eligibility – General Eligibility Requirements – Male Practice Players Eligibility – Requirements.  Referred back to the Management Council for further review.  Council discussed the possibility of including Division III in the survey that Division I and II are conducting on the use of male practice players.  The Council felt the survey should be distributed to athletics directors, coaches and compliance officers.  Possible questions to be included are:

·               Explain your institution’s current use of Male Practice Players.

·               In what sports are they used?

·               What is the number used?

·               Do you favor elimination of Male Practice Players?

·               If you do not use them currently, do you plan to start?

·               How long have you used Male Practice Players?

Council also discussed educating the membership on this topic, reemphasizing the articles previously written in the NCAA News.  It would also like to get more information from student-athletes and how they feel regarding this subject.  Kris Hall, Del Malloy and Patty Epps of the Management Council volunteered to work with staff regarding the administration of this survey to the membership.

3.     Proposal No. 11 – Division III Membership – Maximum Capacity.  Council noted that this proposal was withdrawn by the North Coast Athletic Conference.  The conference felt that the membership issues are being dealt sufficiently with Proposals No. 9 and 10 and the work of the NCAA Executive Committee Working Group on Membership Issues.

4.     Proposal No. 12 – Legislative Process – Amendment Process – Sponsorship Requirements.  The Council noted that Interpretations and Legislative Committee should review concerns expressed by delegates regarding the legislative calendar.

 

ISSUE:  Post-Convention Survey.

Management Council Action:

Council recommended the following additions:

·               Athletics Oversight Session should be included.

·               Give membership more options in choosing why they didn’t attend the Honors Program.

·               Include question regarding merchandise at Convention and use of voucher.

 

ISSUE:  Committee/Subcommittee Assignments.

Management Council Action:

Reviewed committee/subcommittee assignments, particularly for new Council members.

 

ISSUE:  Future Meeting Schedule – Management Council Orientation – Web Conference.

Management Council Action:

Reviewed future meeting schedule.  The Council noted new member orientation session to be held via Web conference prior to its April meeting.

 

 

 

NCAA/01/19/07/DTD/LN:dsk