Division I Men's and Women's Tennis Committee Duties & Responsibilities

COMMITTEE INFORMATION FOR INDIVIDUALS INTERESTED IN POSSIBLY SERVING ON NCAA COMMITTEES

MEN'S TENNIS COMMITTEE

COMMITTEE COMPOSITION:

Eight members, one from each of the eight regions.

GENERAL DUTIES OF COMMITTEE MEMBERS (championship administration responsibilities only; does not establish rules of play):

Select teams/individuals for the championships.
Serve as the chair for the regional advisory committee.
Participate on regional/national conference calls.
Serve as the NCAA representative at first-and second-round events.
Attend the championships.
Assist in preparation of championship schedules and other event preparations.
Assist in the preparation of supplements that are sent to the Division I Championships/Competition Cabinet.

CHAMPIONSHIP DATES AND GENERAL RESPONSIBILITIES/NUMBER OF DAYS YOU ARE REQUIRED TO ATTEND (each committee member serves a four-year term, unless filling an unexpired term):

FIRST/SECOND ROUND COMPETITION -- 3 Days
- Committee members serve as the NCAA representative at the first- and second-rounds of the championship, arriving the day prior to the start of competition to lead the coaches? meeting and staying for the following two days of competition.
NCAA DIVISION I MEN?S TENNIS CHAMPIONSHIPS -- 5-11 Days
- The committee arrives at the site Friday prior to the start of the team championship and must stay through the team finals the following Tuesday. They are welcome to stay through the individual championships, which conclude on the 10th day.

NUMBER OF IN-PERSON MEETINGS PER YEAR:

NCAA MEN?S TENNIS SELECTIONS -- 4 Days
- The selection meeting is held in Indianapolis in late April/early May. The committee arrives on Monday, serves through Thursday noon, and leaves Thursday.
NCAA MEN?S TENNIS ANNUAL MEETING -- 4 Day
- The annual meeting is usually conducted during early July. The committee arrives at the site on Monday, serves through Thursday noon, and leaves Thursday.

NUMBER OF CONFERENCE CALLS PER YEAR:

Committee members are required to participate in approximately two national conference calls prior to selections for the championships. These calls will usually be in March/April and will last 60-90 minutes.
Committee members will also conduct a minimum of two regional advisory committee (RAC) calls in late April/early May.

OTHER COMMENTS:

SERVING AS AN NCAA REPRESENTATIVE
- Committee members are primary selections to serve as NCAA representatives at the first- and second-round competition. NCAA representatives serve as the eyes and ears of the committee and are the key on-site contact for interpretations of NCAA and committee policies. The representatives have many duties, including:
- Serving as the chair of the games committee on site
- Taking a lead role at the coaches meeting, reviewing NCAA issues and policies
- Assisting the host to ensure compliance with NCAA and committee policies
- Administering any misconduct issues
- Completing follow-up reports that will be returned to the committee
- Assist in the decision making process if the event needs to be delayed or canceled.

WOMEN'S TENNIS COMMITTEE

NUMBER OF COMMITTEE MEMBERS:

6 (one from each of the six regions)

GENERAL DUTIES OF COMMITTEE MEMBERS:

Championship season, including selections:
- Serve as chairs of respective regional committees.
- Evaluate teams/individuals throughout the season.
- Participate on numerous regional and national conference calls.
- Assist other committee members with the selection of teams/individuals and creation of the bracket at an in-person selection meeting in Indianapolis.
- Staff selected first- and second-round sites.
- Attend the NCAA Division I Women?s Tennis Championships.
Nonchampionship season:
- Develop and review agenda items for annual meeting.
- Attend annual meeting.
- Set up regional advisory committees for the upcoming season.
- Participate on conference calls as needed.

CHAMPIONSHIP DATES AND GENERAL RESPONSIBILITIES/NUMBER OF DAYS YOU ARE REQUIRED TO ATTEND:

Attend the Division I Women?s Tennis Championships (arriving on Tuesday afternoon before the start of the tournament on Thursday and leaving either on Sunday or Monday, following the team championship or on the following Saturday or Sunday, following the individual championships). Not all committee members are required to stay for the entire length of the championships. The committee ensures that all members are present through the team championship and that at least half of the committee is present through the individual championships (typically the chair and the coaches on the committee). The championship is held the third Thursday in May through the Saturday prior to Memorial Day.
Attend selected first- and second-round sites. There are 16 sites. Committee members usually arrive the day before competition to attend practices and chair the coaches? meeting and leave after the final match. Committee member acts as the NCAA representative at these games. First- and second-round sites are the second full weekend in May (either Friday-Saturday or Saturday-Sunday).

NUMBER OF IN-PERSON MEETINGS PER YEAR:

Attend the selection meeting in Indianapolis in May (arrive on Monday afternoon on the first full week in May through Thursday at noon).
Attend the annual committee meeting in July (four days, Tuesday-Friday, following the Fourth of July).
The chair attends the Intercollegiate Tennis Association Convention (two days during second full week of December).

NUMBER OF CONFERENCE CALLS PER YEAR:

Committee members are required to participate on regional advisory committee calls prior to each national call and approximately three national committee calls (April) prior to selection. The national calls are generally on Tuesdays. There are also two national calls following selections (one on Friday afternoon and one on the following Monday morning).
The chair participates on approximately three additional calls with the local organizing committee for the current year?s championship.

OTHER COMMENTS:

For the administrators on the committee, it is helpful if they have a tennis background (e.g., coach, player, etc.) or if they oversee the sport on their campus.